Pre-Paid Laboratory Analysis for Hydraulic Fluid Sample Kits
Closed Solicitation Posted
This opportunity was awarded. See the award notice from .
- Solicitation number
- 70Z03826QE0000046
- Agency
- Coast Guard Department of Homeland Security
- Responses due
- Set-aside
- Total Small Business
Opportunity facts
- NAICS code
- 541380 Testing Laboratories and Services
- Place of performance
- United States
- Points of contact
-
- Stacey M. Riggs stacey.m.riggs@uscg.mil (571) 613-2965
Notice details come from SAM.gov. Updated .
About this opportunity
The Department of Homeland Security US Coast Guard seeks pre-paid laboratory analysis services for aircraft hydraulic fluid sample kits, with quotations due August 4, 2026. This is a 100% small business set-aside, and the procurement is restricted to two brand-name manufacturers: Jet-Care International, Inc. (CAGE Code 44JF6) or Aviation Laboratories, Inc. (CAGE Code 0ESF5), under FAR 12.102(a) and Class Deviation 25-21 Rev.1.
Place of performance is the United States. The small business size standard is $19 million in annual average receipts. The requirement specifies 360 units of laboratory analysis services on a firm-fixed price basis, delivered F.O.B. destination to the USCG Aviation Logistics Center in Elizabeth City, North Carolina within thirty days after receipt of order. All items must be factory new with clear traceability from the OEM or an OEM-approved source; no substitutes or alternate parts are accepted.
The contractor must perform physical analysis per SAE AS4059 standards, including particulate contamination assessment and water content testing via Karl Fisher method, with results reported within twenty-four hours of receipt. Analysis must include particulate counts by size range (5–15 mm, 15–25 mm, 25–50 mm, 50–100 mm, and 100+ mm), water levels in percentage and parts per million, and trending analysis of the previous six submitted samples. Acceptance limits vary by equipment type: Support Equipment Hydraulic Power Units require Class 5 or lower with maximum 100 ppm water; H60 and C130 aircraft require Class 5 with 350 ppm water; H65 aircraft require Class 7 lower limit with Class 8–10 as caution and Class 11 as failure with 300 ppm water; and C144 and C27 aircraft require Class 8 maximum with 350 ppm water. The contractor must hold ISO/IEC 17025 accreditation and maintain an electronic searchable database accessible to Coast Guard members via generic login. Award will be made to the lowest priced, technically acceptable offeror. The NAICS code is 541380, Testing Laboratories and Services.
Notice text
This is a combined synopsis/solicitation for commercial items prepared in accordance with (IAW) the format in Federal Acquisition Regulation (FAR) subpart 12.6 and part 13 as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotations are being requested and a written solicitation will not be issued. Solicitation number 70Z03826QE0000046 is issued as a Request for Quotation (RFQ). This solicitation document and incorporated provisions and clauses are those in effect as of November 28, 2025, IAW the Revolutionary FAR Overhaul (RFO), initiated under Executive Order 14275: Restoring Common Sense to Federal Procurement.
The applicable North American Industry Classification System (NAICS) code is 541380. The small business size standard is $19M annual average receipts. This solicitation is 100% set-aside for small business. All responsible small business sources may submit a quotation which shall be considered by the agency.
This is a brand-name requirement using the authority in FAR 12.102(a), FAR Class Deviation 25-21 Rev.1 for FAR Part 12. It is anticipated that a firm-fixed price purchase order will be awarded on a brand-name basis. There are only two (2) manufacturer brands that have been deemed Technically Acceptable by the US Coast Guard Engineering for the items listed in the Attachment 1 -Requirements, Jet-Care International, Inc. (CAGE Code 44JF6) or Aviation Laboratories, Inc. (CAGE Code 0ESF5). Only their brand items will be considered for award; no substitute or alternate parts will be accepted. All items shall have clear traceability to the Original Equipment Manufacturer (OEM). Traceability means a clear, complete, documented, and auditable paper trail that traces each step from an OEM or an OEM approved source. All items shall be FACTORY NEW.
A full description of the Requirements may be found in Attachment 1 - Requirements. Small business concerns having the expertise and required capabilities to provide these parts, by the required deliverydate, shall submit Attachment 1 – Requirements, after having completed the highlighted areas.
Please carefully review this solicitation’s attachments for additional information and requirements such as applicable clauses, instructions to offerors, and evaluation criteria:
- Attachment 1 – Requirements
- Attachment 2 – Statement of Work
- Attachment 3 – Terms and Conditions
- Attachment 4 – U.S. Coast Guard Justification for Other Than Full and Open Competition
The closing date and time for receipt of offers is 4 August 2026 at 2:30 p.m. Eastern Time. Anticipated award date is on or about 7 August 2026. All offerors shall complete and submit Attachment 1 – Requirements. Quotes and questions may be emailed to Stacey.M.Riggs@uscg.mil. Please indicate 70Z03826QE0000046 in the subject line.
Attachments
| File | Type | Posted |
|---|---|---|
| Attachment 3 - Terms and Conditions.pdf | ||
| Attachment 1 - Requirements.xlsx | XLSX spreadsheet | |
| Attachment 2 - Statement of Work.pdf | ||
| Attachment 4 - US Coast Guard Justification for Other Than Full and Open Competition.pdf |
Notice history
| Notice | Type | Posted |
|---|---|---|
| Pre-Paid Laboratory Analysis for Hydraulic Fluid Sample Kits | Award Notice | |
| Pre-Paid Laboratory Analysis for Hydraulic Fluid Sample Kits | Solicitation |
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