Power Converter Maintenance for Fort Sill, Oklahoma

SOLICITATION NUMBER: W9124L-21-R-0015

AMENDMENT 0002

Power Converter Maintenance Fort Sill, Oklahoma

The purpose of Amendment 0002 to the subject combined synopsis is to update and correct previously posted verbiage to clarify the terms of the Request for Quote (RFQ). Changes are indicated in a red vertical line in the left margin. As such, the updated combined synopsis document is revised and reissued under Amendment 0002-Combinded Synopsis W9124L-21-R-0015 Power Converter Maintenance (19 Apr 2021). All prior versions of this document/attachment is hereby replaced by the version provided under this amendment. The following attached document shall remain unchanged by this amendment: Vendor Questions and Answers, Wage Determination, and Performance Work Statement.

All quotes must be submitted by email simultaneously to both of the contacts listed in the posted Contact Information no later than 08:00 AM CST, Monday, May 3, 2021.

SOLICITATION NUMBER: W9124L-21-R-0015

AMENDMENT 0001

Power Converter Maintenance Fort Sill, Oklahoma

The purpose of Amendment 0001 to the subject combined synopsis is to answer additional vendor questions received by the Government, and to provide an updated number of power converters to the Contract Line Item Numbers (CLINS) structure that were erroneously excluded from the original posting. This amendment will extend the due date for submission of quotes to allow interested vendors time to update all affected RFQ documents. The questions are answered in the attached document entitled "Vendor Questions and Answers (Amendment 0001)." As such, the updated combined synopsis document and Performance Work Statement is revised and reissued under Amendment 0001. All prior versions of this document/attachment is hereby replaced by the version provided under this amendment. The following attached document shall remain unchanged by this amendment: Wage Determination.

All quotes must be submitted by email simultaneously to both of the contacts listed in the posted Contact Information no later than 08:00 AM CST, Monday, May 3, 2021.

Power Converter Maintenance for Fort Sill, Oklahoma

Solicitation Number: W9124L-21-R-0015

Agency: Department of the Army
Office: Army Contracting Command, MICC
Location: MICC - Fort Sill, Oklahoma

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued.

The solicitation number is W9124L-21-R-0015. This solicitation shall be considered a Request for Quotation (RFQ). Mission and Installation Contracting Command (MICC) Fort Sill intends to award a single firm fixed price contract award with a 12 month base and four 12 month option years. Quotes will be evaluated as follows: The lowest acceptable quote will be selected with respect to each item and total cost of all items thus determined shall be compared with the total of the lowest acceptable “all or none” quote. As a part of the price evaluation, the Government will evaluate its option to extend services (see FAR Clause 52.217-8) by adding six (6) months of the offerer’s final option period price to the offerer’s total price.

The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular FAC 2005-89. This requirement is a 100% Women-Owned Small Business (WOSB) set-aside and only qualified offerors may submit quotes. The North American Industry Classification System (NAICS) code for this acquisition is 23810, Electrical Contractors and Other Wiring Installation Contractors, with a corresponding Small Business Size Standard of $16.5 million.

System for Award Management (SAM) applies to this procurement. You must be registered in SAM in order to be eligible to receive an award from this solicitation. Information on SAM registration and annual confirmation requirements may be obtained via the Internet at http://www.sam.gov. CONTRACTORS MUST COMPLY WITH FAR 52.204-13 System for Award Management (SAM) Management Maintenance (October 2018).

Contract Type: The Government contemplates award of the following contract type: Firm-Fixed Price.

Period of Performance:

• Base Period of Performance:         1 June 2021 – 31 May 2022 (12 months)
• Option Year One:                             1 June 2022 – 31 May 2023 (12 months)
• Option Year Two:                             1 June 2023 – 31 May 2024 (12 months)
• Option Year Three:                          1 June 2024 – 31 May 2025 (12 months)
• Option Year Four:                            1 June 2025 – 31 May 2026 (12 months)

CLARIFICATION OF THIS COMBINED SYNOPSIS SOLICITATION: Clarifications and/or questions regarding this RFQ are due 6 April 2021 at 10:00 A.M. CST. Sufficient time should be allowed for a reply to reach bidders/offerors before submission of their quote/proposal. No phone calls, email only. Oral explanations will not be binding.  Direct clarifications and/or questions to the following Contracting Officer AND the Purchasing Agent via the following E-mail:

• Contracting Officer: Sheryl D. Mathews, sherry.d.mathews.civ@mail.mil
• Purchasing Agent: Charline M. Williams, charline.m.williams.civ@mail.mil

ELECTRONIC SUBMISSION: All quotes shall be received before 26 April 2021 at 2:00 P.M. CST via email to the above email addresses. Only quotes submitted via e-mail to both points of contact will be accepted and evaluated.

Electronic submissions are subject to the following constraints:

(a) E-mail file may not be larger than 9 Mega Byte (MB) (applicable to e-mail submission only). If the email will be larger than 9 Mega Byte, please send the information in multiple emails to not exceed the limit.

(b) Government security systems will delete e-mail enclosures or attachments with the following extensions; ensure that your response contains none of the following: *.ace* *.ad* *.asp* *.bas* *.bat* *.b64* *.bhx* *.bin* *.ceo* *.ce0* *.chm* *.cmd* *.com* *.cpl* *.crt* *.dbx* *.dll* *.dot* *.e x e* *.eml* *.exe* *.hlp* *.hqx* *.hta* *.htm* *.inf* *.ins* *.isp* *.js* *.lnk* *.mdb* *.mde* *.mp3* *.mim* *.mpe* .mpg* *.msc* *.msi* *.msp* *.mst* *.nch* *.ocx* *.pcd* *.pi* *.rar* *.reg* *.scr* *.sct* *.shb**.shs* *.url* *.uu* *.uue* *.v b s* *.vb* *.vs* *.wab* *.wma* *.wmi* *.wmv* *.wsb**.wsc* *.wsf* *.wsh* *.xxe* *.zip*.

(c) Any response received after the date/time specified for receipt of offers is “late”, and will not be considered.

(d) Offers by telegram, telephone or facsimile will not be accepted.

The subject of your email must include your company's legal name, state the nature of your email and include the Solicitation Number W9124L-21-R-0015. For example, the subject of your email should be similar to the following: "Quote Submission by Company XXX, Solicitation W9124L-21-R-0015;" or "Company XXX Question Regarding Solicitation Number W9124L-21-R-0015." File names shall not have special characters or periods (other than to identify the extension, such as .pdf, .doc, etc.) as files may be blocked and deleted by email firewalls.

IT IS THE CONTRACTOR'S RESPONSIBILITY TO ENSURE COMPLETE DELIVERY OF QUESTIONS AND/OR QUOTES, AND ATTACHMENTS, IF ANY.

This Request For Quote (RFQ) includes the following sections and attachments:

Section 1: Commercial Item Terms and Conditions
Section 2: Addendum to FAR 52.212-1, Instructions to Offerors - Commercial Items

Section 1: Commercial Item Terms and Conditions

The offeror must comply with the following commercial item terms and conditions:

Submission requirements for all offerors are identified by Addendum for FAR Clause 52.212-1. Offeror is directed to pay special attention to FAR Clause 52.212-1 when submitting quote.

The provision 52.212-1, Instructions to Offerors - Commercial Items, applies to this acquisition (see Addendum in section 2). Offerors are reminded to complete and/or update Offeror Representations and Certifications on-line at https://www.sam.gov/portal/public/SAM/ prior to submitting an offer as required in provision 52.212-3.

Section 2: Addendum to FAR 52.212-1, Instructions to Offerors - Commercial Items

A. Instructions for Submitting Your Quote.

1. The Offeror quote will be evaluated using the criteria under "Basis for Evaluation and Award." Noncompliance with the Request for Quote (RFQ) requirements may hamper the Government's ability to properly evaluate the quote and may result in elimination of the quote from further consideration for contract award.

2. Offeror’s must identify the RFQ number W9124L-21-R-0015 in the Subject Line of the email and should include “# of #” if multiple emails are required for submission of entire quote.  Offerors are advised to submit electronic documents early and confirm successful transmission/receipt. 

3. If an Offeror believes that the requirements in these instructions contain an error, an ambiguity, omission, or are otherwise deemed unsound, the Offeror shall immediately notify the KO in writing with supporting rationale.

4.  All referenced documents for this solicitation are available on the beta.SAM website at https://www.beta.sam.gov/.  Potential Offerors are encouraged to subscribe for real-time email notifications when information has been posted to the website for this solicitation.

B. Quote Preparation Instructions.

1. The Offeror quote shall consist of a listing of all CLINS outlined in this combined synopsis/solicitation along with the price associated with each CLIN.

2.  The Offer.  Submit a statement specifying the extent of agreement with all terms, conditions, and provisions included in the solicitation.  The submission of this statement will constitute the Offeror’s acceptance of the terms and conditions of the RFQ, concurrence with the Performance Work Statement, and contract type. 

3. Exceptions. Offerors are required to meet all solicitation requirements, such as terms and conditions, representations, certifications, and technical requirements.  If the Offeror finds it necessary to take exception to any of the requirements specified in this solicitation, the Offeror shall clearly identify the exceptions with a complete explanation of why the exception was taken, what benefit accrues to the Government (if any), and its impact, if any, on the performance, schedule, price, and specific requirements of the solicitation. Each exception shall be specifically related to each paragraph and/or specific part of the solicitation to which the exception is taken. Offerors are cautioned that taking an exception may render the offer ineligible for award. It is recommended that the Offeror contact the Contracting Officer immediately/prior to solicitation closing upon identifying an area that may result in an exception.

4.  This quote shall remain valid until 1 June 2021.

Basis for Evaluation and Award:

EVALUATION AND AWARD
The Government will evaluate quotes in response to this request for quote and award a purchase order/contract to the responsible contractor whose quote conforming to this request, will be most advantageous to the Government considering technical qualifications, price, and other factors (e.g., past performance, delivery, socio-economic status and/or quality). Award will be made based upon the best value to the Government in accordance with procedures in FAR 13.106-2(b).

The subsequent will be evaluated in the following order of importance:

1. 1. Technical Qualifications in accordance with Paragraph 6.0 Qualifications of Performance Work Statement (PWS) attachment 
2. 2. Price
3. 3. Past Performance
4. 4. Women Owned Small Business

**See attachments for full Combined Synopsis to included Contract Line Items and Provisions, Wage Determination, and Performance Work Statement.**