Performance Work Statement - Power Converter Maintenance.pdf

PERFORMANCE WORK STATEMENT

30th AIR DEFENSE BRIGADE CONVERTOR MAINTENANCE

PROGRAM

l.0 BACKGROUND

1.1 The 30th Air Defense Brigade, ADA School uses twenty (20) Hobart ADV commercial power converters, (9) ITWGSE/Hobart 2400 60KVA commercial power converters and one (1) FCX systems commercial power converter, Forty (40) Wolf Power, Power Distribution Units (PDUs) to supplement the demand for high frequency (400Hz) electrical power needed to train and operate on a daily basis. The ADA School requires a service provider to perform the routine scheduled maintenance and unscheduled corrective maintenance to repair its converters, and PDUs,

1.2 Due to the high risk presented by the constant high voltage and the intricate nature of the converters, the provision of weekly converter maintenance and repair is required to be provided by personnel that are specialized in the performance of the required tasks on this equipment.

2.0 TECHNICAL REQUIREMENTS

2.1This requirement is to provide non-personal services in the areas of maintenance and repair of commercial converters and PDU’s.

2.2 The assigned Contractor shall comply with Installation Policies, 30th Brigade (BDE), Standard Operating Procedures (SOPs), and policies when performing any actions under this performance work statement (PWS) which are available in Building 1607, Fort Sill, Oklahoma 73503.

2.3 A security clearance is not required for this contract.

2.4 The Contractor shall have a minimum of one year experience servicing and performing maintenance services on solid state frequency converters.

2.5 Contractor(s) performing maintenance shall be available in an "on-call" basis within two (2) hours of notification. The primary work locations are in Area 4100, Area 2760 and Area 2765, General Instruction Facility Areas, Fort Sill, Oklahoma 73503.

Attachement 2: Performance Work Statement (PWS) Power Converter Maintenance

2.6 Period of Performance for maintenance services provided by this contract will be as follows:

Base Period: 1 June 2021 through 31 May 2022

Option Year One (1): 1 June 2022 through 31 May 2023

Option Year Two (2): 1 June 2023 through 31 May 2024

Option Year Three (3): 1 June 2024 through 31 May 2025

Option Year Four (4): 1 June 2025 through 31 May 2026

3.0 REQUIREMENTS

a. Weekly: Check and repair convertors and PDUs as necessary. Intake filters shall be checked and cleaned and replaced as necessary. Verify and repair safety grounds.

b. Monthly: The Contractor shall run diagnostics, clean and service convertor and

PDU units, and repair as necessary using Contractor provided repair parts.

Contractor shall sweep and ensure converter buildings are clean.

c. Quarterly: Verify operational state of PDUs, diagnose and provide corrective solutions to COR for approval of repair cost. Verify grounding for safety of equipment and personnel.

d. Semi-annually: The Contractor shall check all connections on convertors and PDUs and repair as necessary using Contractor procured and invoiced to the COR for all repair parts.

e. As needed: The Contractor shall be available for 24-hour emergency call-out: The contractor shall perform fault isolation and repair of converters and PDUs per the applicable technical manual. Repairs shall be performed using Contractor procured and invoiced to the COR for all repair parts. All parts in the operation and maintenance manual chapter 4 are covered. Contractor shall report within two (2) hours of notification. Load bank convertor units.

f. Contractor shall provide a status report via email to the COR on any converters or

PDU’s that are verified to be non-operational within 24 hours and a daily status update for any converter or PDU in a non-operational status until repaired.

g. The contractor shall submit a copy of all repair parts invoices to the COR for verification before payment will be authorized

4.0 GOVERNMENT FURNISHED PROPERTY

4.1 The government will furnish the following power converters and PDUs

Description Part Number Patriot PDU (40) Wolf Power WPP180 Converter (20) Hobart 180ADV Converter (9) Hobart Power Master® 2400

Converter (1) FCX Systems

*See Enclosure #1 for converter and Power Distribution Unit (PDU) locations.

5.0 CONTRACTOR FURNISHED PROPERTY

5.1 The Contractor shall provide all tools, repair parts, and equipment necessary for the services performed under this contract.

5.2 The Cont rac to r shall provide all publications such as technical manuals needed for services provided under this contract.

6.0 QUALIFICATIONS

6.1 Contractor personnel performing converter maintenance and power distribution box services on behalf of the 30TH BDE, ADA School shall have at least one year of experience in maintaining digital frequency converters and power distribution points.

6.2 Contractor(s) shall submit proof of r e l e v a n t s o l i d s t a t e f r e q u e n c y c o n v e r t e r e x p e r i e n c e

7.0 SPECIAL PROVISIONS

7.1 Contractor's employees shall comply with all rules and regulations of the installation, such as those concerning fire, safety, vehicle registration, wearing of vehicle seat belt, security of property and information, smoking and vehicle parking.

8.0 NON-PERSONAL SERVICES

The Government and the Contractor understand and agree that the work described in this task order is a "Non-personal Services Contract" as defined in FAR Part 37.101.

Therefore, it is further understood and agreed that the Contractor and/or the Contractor's employees:

a. The Contractor shall perform the services described herein as independent contractors, not as employees of the Government.

b. The Contractor shall NOT be placed in a position where they are under the supervision, direction or evaluation of a federal employee, military or civilian, but shall, pursuant to the Government's right to inspect, accept or reject work, comply with such general direction of the Contracting Officer or the duly appointed representative of the Contracting Officer as is necessary to ensure completion of the contract objectives.

c. The Contractor shall NOT be placed in a position of command, supervision, administration or control over DA military civilian personnel or personnel of other contractors, or becomes part of the Government organization.

d. Further as this contract/task order does not create an employer-employee relationship, the entitlements and benefits applicable to such relationships do NOT apply. Such include, but are not limited to, federal income tax withholding, Federal Insurance Contributions Act (FICA), unemployment compensation and workman's compensation benefits by virtue of this contract/task order.

9.0 ORGANIZATIONAL CONFLICT OF INTEREST

The Contractor shall receive no privileged, proprietary, or otherwise sensitive information without the Government’s knowledge and without both the Government and Contractor implementing appropriate safeguards or agreements thereon. Contractors shall not divulge any information accessed and obtained during the course of performing this task to other Contractor staff or anyone outside the Government. Specifically, in addition to any organizational conflict of interest provision, contractor employees assigned to this project shall be required, prior to contract start date, to sign the following Non-Disclosure Agreement (NDA) agreeing not to share any information or data with other contractor personnel not assigned to the project or, if assigned to the project, who has not signed an NDA. The signed NDAs will be furnished to the Contracting Officer (KO) and Contracting Officer Representative (COR) prior to contract performance. The company shall include with its submission of the Request for Quotation (RFQ), its plan to "firewall" these employees and enforce this provision (i.e., internal controls, training, etc.). Failure to adhere to these NDA safeguards may result in termination of this task. Final authorship and copyright (if required) of any deliverable will be with the Government. The Contractor cannot gain any unfair advantage.

The Contractor shall identify any organizational conflict of interest clauses they or their subcontractors are subject to, current or within three years of federal government contract services, by providing, with their offer, a copy of the clause, a description of the contract services performed, a contract number, a governmental point of contact, and a phone number for that point of contact.

10.0 CONTRACTOR SAFETY: Contractor shall comply with all applicable federal, state and local codes and safety standards, including Army Regulation 385-10 – The Army Safety Program. Contractor shall protect all Government property within the contract work area.

Contractor shall report and investigate all mishaps (including near mishaps) and submit a report on every mishap to the COR within five (5) working days of mishap. Contractor shall ensure that subcontractors comply with Safety and Occupational Health (SOH) requirements and are informed of all SOH hazards, precautions and procedures.

11.0 SURVEILLANCE: The Government Contracting Officers Representative (COR) will receive complaints from Government personnel and pass them to the contractor's quality control inspector (QCI) for correction.

11.1 STANDARD: Customer complaints shall not exceed the thresholds cited in paragraph 15 for each performance standard. The COR will notify the Contracting Officer for appropriate action in accordance with FAR 52.212.4, Contract Terms and Conditions- Commercial Items (May 2015) or the appropriate Inspection of Services clause, if any of the above service areas exceed the customer complaint thresholds.

11.2 PROCEDURES: Any Government employee that observes unacceptable services, either incomplete or not performed, for any of the above performance objectives should immediately contact the COR. The COR will complete appropriate documentation to record the complaint. The COR will consider the customer complaint valid upon receipt from the customer. The COR will inform the customer of the approximate time the unacceptable performance will be corrected and advise the customer to contact the COR if not corrected. The COR will consider customer complaints as resolved unless notified otherwise by the customer. The COR will verbally notify the Contractor's Quality Control Inspector (QCI) to pick up the written customer complaint. The QCI will be given two hours after verbal notification to correct the unacceptable performance. If the QCI disagrees with the complaint after investigation of the site and challenges the validity of the complaint, the QCI will notify the COR. The COR will conduct an investigation to determine the validity of the complaint. If the COR determines the complaint as invalid, he will document the written complaint of the findings and notify the customer. The COR will retain the annotated copy of the written complaint for his/her files. If after investigation the COR determines the complaint as valid, the COR will inform the QCI.

The QCI will be given an additional hour to correct the customer complaint. A customer complaint will not be recorded if proper and timely correction of the unacceptable condition(s) is accomplished. The QCI shall return the written customer complaint document, properly completed with actions taken, to the COR, who will file the complaint for monitoring future recurring performance. Recurring customer complaints are not permitted for any of the above service items. If a repeat customer complaint is received indicating the same deficiency during the service period (month, quarter, etc.), the COR should contact the Contracting Officer for appropriate action.

12.0 Deliverables: Deliverables shall be in the form of reports, briefings, courseware, IPRs and any other format appropriate to the specific initiative and as identified by the Government.

The Contractor shall be responsible for delivering all items specified to the Government Contracting Officer’s Representative. The following deliverables shall be submitted by the Contractor:

TITLE FREQUENCY/Format DUE DATE Submit to

Non-Operational Converter Status

Report

Para 3.0(f)

As needed/ one (1) electronic or hard copy

24 hours after non-operational status identified.

COR

Itemized repair parts invoice

Para 3.0(g)

As needed/ one (1) electronic or hard copy

Prior to Repair Authorization/ payment

COR/KO

Safety Report

Para 10.0

After all Safety incidents

/ One (1)Hard Copy and

One (1) Electronic copy

NLT five (5) working days after incident

COR/KO

15.0 PERFORMANCE REQUIREMENTS SUMMARY

Duties include the successful accomplishment of these Critical Tasks:

PERFORMANCE REQUIREMENTS

SUMMARY MATRIX

PERFORMANCE

OBJECTIVE

PERFORMANCE

STANDARD

ACCEPTIBLE

QUALITY

LEVEL

MONITORING

METHOD

REMEDY

AMOUNT

Weekly: Check and repair converters and PDUs/ clean filters as necessary

Para 3.0a

Clean and service converter and PDU units, repair as necessary

95% free of customer complaints / 95% of converters and

PDU units FMC

95% of converters and using a periodic inspection of 25% of each converter type and Power

Distribution Units

(PDUs)/Review all customer complaints

A Nonconformance report (NCR) will be generated and placed into the permanent file and the KO may authorize the withholding of the invoice amount until corrected.

Attachement 2: Performance Work Statement (PWS)

Perform monthly checks

Para3.0b

All diagnostics are run, clean and service converter and PDU units, repair as necessary, Sweep and clean converter buildings

95% free of customer complaints / 95% of converters and

PDU units FMC using a periodic inspection of 25% of each converter type and Power

Distribution Units

(PDUs), converter buildings/Review all customer complaints

A Nonconformance report (NCR) will be generated and placed into the permanent file and the KO may authorize the withholding of the invoice amount until corrected.

Perform quarterly checks

Para3.0c

All diagnostics are run, clean and service converter and PDU units, repair as necessary

95% free of customer complaints / 95% of converters and

PDU units FMC using a periodic inspection of 25% of

Power Distribution

Units (PDUs) and verify grounding /Review all customer complaints

A Nonconformance report (NCR) will be generated and placed into the permanent file and the KO may authorize the withholding of the invoice amount until corrected.

Perform Semi-annual checks

Para 3.0d

Check all connections on convertors and PDUs and repair as necessary

95% free of customer complaints / 95% of converters and

PDU units FMC using a periodic inspection of 25% of each converter type and Power Distribution Units (PDUs)/Review all customer complaints

A Nonconformance report (NCR) will be generated and placed into the permanent file and the KO may authorize the withholding of the invoice amount until corrected.

24 hour availability for emergency call-outs.

Para 3.0e

Will be available 24 hours a day and will respond within two hours after being called, load bank convertor units as required

Response time of two hours to begin troubleshooting and repair of any

NMC converter or

PDU

Periodic inspection with unit on all emergency call outs to verify that response time was within acceptable limits per contract.

A Nonconformance report (NCR) will be generated and placed into the permanent file and the KO may authorize the withholding of the invoice amount until corrected.

Status reports

Para 3.0f

Provide COR with notification of NMC converter or PDU within 24hours.

Provide status updates on any NMC converter or PDU daily until repaired

Every Friday or last business day of the week

Every Friday or last business day of the week

A Nonconformance report (NCR) may be generated and placed into the permanent file

DEPARTMENT OF THE ARMY

HEADQUARTERS, UNITED STATES ARMY FIRES CENTER OF EXCELLENCE AND FORT SILL FORT

SILL, OKLAHOMA 73503-5000

ATTENTION OF

This agreement is to be signed by all contractor employees who in the course of performing contract work for Fires Center of Excellence (FCOE) may be disclosed, or have access to, Protected Information and Computer Software as defined below.

I, the employee of

Understand in the course of my work for the FCOE under various contracts that Protected Information and computer software may be disclosed to me and I may otherwise have access to such items on FCOE information technology networks or in FCOE workspaces. I agree to abide by all terms and obligations contained in this agreement regarding the protection of such items.

1. Definition.

a. Unless specifically excluded by paragraph l.c, "Protected information and computer software" means all information and computer software regardless of its form that in the course of performing work for the FCOE under various contracts is disclosed orally, in writing or in any other media to me, or to which I am otherwise given access to, by (i) FCOE, (ii) other government agencies, (iii) foreign governments or (iv) other contractors while directly supporting FCOE, which is accompanied by written legends identifying use or disclosure restrictions or disclosed under circumstances that I know are subject to use or disclosure restrictions established in writing by the Government.

b. Protected Information and Computer Software includes by way of illustration, but is not limited to: (i) data marked Limited Distribution (LIMDIS); (ii) information marked For Official Use Only (FOUO), (iii) personnel data protected by the Privacy Act; (iv) data, information and material (including software documentation and computer databases) of a technical, scientific, or government pre-deliberative nature; (v) contractor proposals, acquisition plans, government cost estimates, draft statements of work, source selection plans, and evaluations of contractor proposals; (vi) financial and management data used for contract award or administration purposes; (vii) test reports; (viii) government requirements documents; (ix) financial statements and reports; (x) manpower reports; (xi) planning, cost and program development documents, resource forecasts, Program Objective Memorandums (POM), Program Budget Submissions, Congressional Justification Books, President's Budget Submissions, Program Budget Decisions (PBD), and Five Year Plans;

and (xii) computer programs, source code, source code listings, object code listings, design details, algorithms, processes, flow charts, formulae, and related material that would enable the software to be reproduced, recreated, or recompiled.

c. Protected Information and Computer Software does not include information that:

Power Converter Maintenance Page 8 of 10 CUI

CUI

(1) Has fallen into the public domain by operation of law or through no action of the undersigned in breach of this agreement or any other party in breach of any other obligation of confidentiality owing to the Government or the owner of the protected information or computer software;

(2) Has been lawfully obtained by the recipient outside the course of the performance of a government contract;

(3) Has been properly licensed or provided directly by the owner (or other authorized source) of the information or computer software to the recipient to the extent so licensed or provided;

(4) Is owned by the recipient or was developed independently of the disclosure hereunder;

(5) Has been used or disclosed by the recipient in response to an order of a court or administrative body of competent jurisdiction to the extent permitted by that authority; or

(6) Has been disclosed to the recipient by the Government who has explicitly authorized the recipient to use or disclose the information for another purpose, to the extent so authorized.

2. Use and Disclosure Obligations. I will use and disclose Protected Information and Computer Software only as necessary for the performance of the requirements of the underlying contract(s) under which the information or computer software is furnished. I understand Protected information and Computer Software may not be used or disclosed for any other purpose, including bid or proposal preparation or business marketing, without the written approval of the cognizant government contracting officer. I will comply with all restrictions set forth in any legends, licenses or instructions provided to me or accompanying the Protected Information or Computer Software or other written directives of my employer or the Government known to me. The use and disclosure obligations imposed by this paragraph shall expire as follows:

a. There shall be no expiration date for the following Protected Information and

Computer Software, (i) technical data or computer software containing Limited Rights, Restricted Rights, Government Purpose Rights, Special License Rights, or Unlimited Rights legends; (ii) information or software marked Limited Distribution (LIMDIS); (iii) information or software marked Source Selection Information; (iv) contract proposal information marked pursuant to FAR 52.215-l(c) limiting its use for proposal evaluation purposes only; (v) information and computer software marked Contractor Proprietary or with a similar legend; (vi) data known by me to be protected by the Privacy Act; and (vii) information marked For Official Use Only (FOUO).

b. For other information or software accompanied at time of disclosure by a written

Power Converter Maintenance Page 9 of 10 CUI legend identifying use or disclosure restriction time periods, the expiration date shall be as stated in or derived from the legend.

c. For all other Protected Information and Computer Software, the expiration date shall be 3 years from the date the information or software is first disclosed to me.

3. Unauthorized Use or Disclosures. I will immediately notify my employer of the circumstances of any unauthorized use or disclosures known to me of Protected Information and Computer Software in violation of the obligations contained in this agreement.

4. Disposition. At the termination of my employment or when I no longer perform contract work for FCOE, I agree to immediately return (or destroy if directed by my employer) all Protected Information and Computer Software in my possession. Furthermore, if I am dedicated to support a specific FCOE Office or Directorate or FCOE program and am reassigned to support another FCOE Office or Directorate or FCOE program, I will immediately return (or destroy if directed by my employer) all Protected Information or Computer Software in my possession previously furnished by the prior FCOE Office or Directorate or FCOE program.

5. Duration. The above obligations imposed by this agreement shall survive termination of my employment or the expiration or termination of the underlying contract(s) under which the protected information or computer software was furnished to me.

6. Classified Information. This agreement is in addition to and in no manner abrogates requirements, obligations or remedies regarding the protection of classified information and does not supersede the requirements of any laws, regulations, other directives or nondisclosure agreements regarding classified information.

7. Other Restrictions. This agreement does not abrogate any other obligations currently placed upon me or which may be imposed upon me in the future by my employer, FCOE or other entities; or remedies afforded those entities regarding those obligations.

8. Provided. I acknowledge I have been provided a copy of this agreement.

Signature

Date

Attachement 2: Performance Work Statement (PWS) Power Converter Maintenance Page 10 of 10 CUI

Patriot/AIMD power points B4102, 4132, 4135, 4137 & 4140

Enclosure 1: Convertor and PDU locations as of 2 December 2020

21 10 11

13 15

2 5 6 7 8 9 11 12 13103 4

Enclosure 1: Convertor and PDU locations as of 2 December 2020

ICC/LCHR PDU - 2

ECS/RS PDU -12

LS PDU - 18

4321 5 6 7 8 9

1 FMX

Tent

Convertor/PDU Connectivity

Convertor Building 4132

Unit # S/N Purpose PDU

7 308PS14277 ECS/RS 8

8 308PS14275 ECS/RS 9

9 308PS14295 ECS/RS 10

10 308PS14296 ECS/RS 11

11 308PS14276 ECS/RS 12

12 308PS14617 ECS/RS/ICC/LS 13 & 14

All units have the E & F bypass wired in.

All units started and voltage set to 118 V All units do not have output wires connected for safety

Convertor Building 4137

Unit# S/N Purpose PDU

13 309PS14661 LS 1 - 9

14 309PS14660 LS 1 - 9

Convertor Building 4135

Unit# S/N Purpose PDU

1 308PS14635 ECS/RS/ICC/LS 1 & 2

2 308PS14641 ECC/RS 3

3 308PS14634 ECS/RS 4

4 308PS14616 ECS/RS 5

5 308PS14636 ECS/RS 6

6 308PS14294 ECS/RS 7

All units have the E & F bypass wired in.

All units started and voltage set to 118 V All units do not have output wires connected for safety

Convertor Building 4140

Unit# S/N Purpose PDU

15 309PS14643 LS 10 - 18

16 309PS14659 LS 10 - 18

PDUs are numbered from east to west on pads

Launcher

PDU 1 - 3

Launcher

PDU 4

Hobart FC 1-4

ECS/RS

PDU 1-4

PDU 1 - 3

ECS/RS

PDU 1-4

Hobart FC 1-4

PDU 4

Convertor/PDU Layout B4102

Convertor Building 4102

Unit # S/N Purpose PDU QTY 17 408PS13917 ECS/RS #1 LS #1 2 PDUs 18 408PS13899 ECS/RS #2 LS #2 2 PDUs 19 408PS13878 ECS/RS #3 LS #3 2 PDUs 20 308PS14642 ECS/RS #4 LS #4 2 PDUs

Sentinel/MML/AIMD power points B2760/2765

FCX Systems Converter

Convertor Layout B2760/2765

Converter & Pads

Unit # S/N Purpose Pad # 1 95021 / 6.20 Sentinel #1 West Pad 1 1 2 95021 / 6.19 Sentinel #2 East Pad 1 1 3 99132 / 1.7 Sentinel #3 West Pad 2 2 4 99012 / 1.1o Sentinel #4 East Pad 2 2 5 95021 / 6.17 Sentinel #5 West Pad 3 3 6 99132 / 1.8 Sentinel #6 East Pad 3 3 7 95021 / 6.16 Sentinel #7 West Pad 4 4 8 95021 / 6.21 Sentinel #8 East Pad 4 4 9 95021 / 6.18 Sentinel #9 Pad 5 5

1 07085 Sentinel/ADAM Shelters Bay