Postage Meter Lease and Stamps

The Indiana Army National Guard is soliciting a Firm Fixed Price (FFP) contract for a postage meter lease and online postage solution through Solicitation W912L9-25-Q-9003. The procurement seeks a 12-month web-based postage software subscription serving 100 users across 60 locations, with requirements including web-based software for postage purchases, USPS rate calculations, administrative tracking, and customizable shipping policies. The government will evaluate offers based on technical capability, past performance, and price using a best-value determination methodology that allows trade-offs between non-price and price factors. Quotes must be submitted via email to brian.williams132.civ@army.mil by 4 PM Eastern time on March 24, 2025, with the intention of awarding the contract without further discussions. Offerors are required to provide comprehensive quote packages including company details, CAGE code, UEI, and discount terms.

The solicitation is a full and open competition with no specific set-aside designations, targeting commercial items in the Miscellaneous Office Machines category (PSC 7490). The contract covers a 12-month period from April 1, 2025, to March 31, 2026, and will be performed in Indianapolis, Indiana 46241. The procurement includes two Contract Line Items (CLINs): CLIN 0001 for the postage meter lease and CLIN 0002 for postage reserves, with the government determining the exact postage amount needed. Technical requirements specify compatibility with major web browsers, scales capable of weighing up to 30 lbs, business hours technical support, web-based user training, and the ability to provide consumable items like special printer paper and labels. While specific award values are not disclosed, the government's primary objective is to improve business efficiency and provide comprehensive postage management capabilities for the Indiana Army National Guard.