Podgorica, Montenegro Water Chiller Preventative Maintenance

The Department of State Office of Acquisition Management is seeking a small business contractor to provide water chiller preventative maintenance services for the U.S. Embassy in Podgorica, Montenegro. The solicitation (RFQ 19AQMM25Q0107) requires comprehensive maintenance of four HVAC chillers, including annual inspections, cleaning, testing, and performance verification by certified technicians. A critical qualification is a Top Secret Facility Clearance Level, which must be possessed at the time of quote submission, with no sponsorship provided by the Department of State. The procurement will use a Lowest Price Technically Acceptable (LPTA) evaluation methodology, and contractors must submit a technical approach limited to 15 pages, along with detailed pricing documentation. Quotes are due by March 3, 2025, at 12:00 PM ET, with the solicitation originally posted on February 10, 2025.

The contract is a 100% small business set-aside with a size standard of $19.0M, structured as a base year with four one-year option periods. The place of performance is the U.S. Embassy in Podgorica, Montenegro, where contractors will perform maintenance on two York rotary screw air-cooled water chillers, one Multistack dedicated heat recovery unit, and one Multistack/Airstack air-cooled chiller. Contractors must provide certified technicians with specific manufacturer and EPA certifications, and the contract will require detailed maintenance records and written reports after each service. The contract is expected to commence within 30 days of award, with work to be performed by technicians holding appropriate security clearances. Pricing must be submitted in U.S. dollars as a firm fixed price, with separate labor rates for potential repairs outside the standard maintenance scope, and the contractor must also provide Defense Base Act insurance.