PNSY- On-Site PM for (2) Kodak M37 Processors

The Portsmouth Naval Shipyard is seeking a contractor to perform on-site preventative maintenance and repair services for two Kodak/Carestream Industrex M37 film processing machines used for photographic equipment operations. The Department of the Navy Naval Sea Systems Command requires the selected vendor to conduct 13 preventative maintenance jobs annually for each machine according to manufacturer recommendations, as well as provide emergency repair services within 24 hours of notification when needed. Contractors must be registered in the System for Award Management (SAM), demonstrate technical capabilities for maintaining the specific equipment, and ensure all personnel are U.S. citizens who can obtain proper security clearances and badging for shipyard access. The contract will be awarded using the Lowest Price Technically Acceptable evaluation method, considering technical acceptability, emergency response capabilities, and pricing competitiveness. The submission deadline was extended from August 15, 2025, to August 20, 2025, at 9:00 AM EST, with all quotes required to be submitted electronically.

The solicitation was initially designated as a small business set-aside but this designation was dissolved with the deadline extension, making it open to all qualified vendors regardless of size. The contract includes a base performance period from August 30, 2025, through August 29, 2026, with four additional one-year option periods that could extend the contract through August 29, 2030, representing a potential five-year total contract duration. Emergency repair services are capped at $2,787 per incident for unplanned repairs beyond the scheduled maintenance requirements. All work will be performed at the Portsmouth Naval Shipyard facility located in Kittery, Maine, during standard shipyard operating hours. The contractor will be responsible for maintaining two film processing machines throughout the contract period, with specific requirements for documenting all maintenance activities and repair authorizations through established government approval processes.