N3904025Q4350 Combined Synopsis Solicitation.pdf

COMBINED SYNOPSIS/SOLICITATION NOTICE:

Requirement Title: C135 Kodak Film Processing Equipment Preventative Maintenance

Solicitation Number: N3904025Q4350

Response Deadline: 08/15/2025 at 0900 AM EST

POC: William V LeDuc III- email: William.v.leduciii.civ@us.navy.mil phone: 207-994-4935

GENERAL INFORMATION:

1. This is a combined synopsis/solicitation for commercial products or commercial services prepared in accordance with the format in subpart 12.6, as supplemented with additional information included in this notice.

This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued Paper copies of this solicitation will not be available. This combined synopsis/solicitation SHALL be posted on SAM.gov.

2. This solicitation documents and incorporates provisions and clauses in effect through FAC 2025-04 and DFARS Change Notice 2025-0117. It is the responsibility of the contractor to be familiar with the applicable clauses and provisions. The clauses may be accessed in full text at these addresses:

https://www.acquisition.gov/browse/index/far and http://www.acq.osd.mil/dpap/dars/change_notices.html.

3. This solicitation is being issues as a(n): Request For Quotation (RFQ)

4. This acquisition is for: Total Small Business Set-Aside

5. North American Industry Classification System Code (NAICS): 811210 Electronic and Precision Equipment Repair and Maintenance

6. The size standard is: $34.0 millions of dollars

REQUIREMENT INFORMATION:

The Portsmouth Naval Shipyard requests responses from sources capable of providing the following:

Required Delivery Date/Period of Performance: 08/30/2025 – 08/29/2026 (Base) plus four option years o Option Year 1: 08/30/2026 – 08/29/2027 o Option Year 2: 08/30/2027 – 08/29/2028 o Option Year 3: 08/30/2028 – 08/29/2029 o Option Year 4: 08/30/2029 – 08/29/2030

Place of Performance: Portsmouth Naval Shipyard- Kittery, ME 03904

METHOD OF PROPOSAL SUBMISSION:

Offers shall be emailed. All responsible sources may submit a quote which shall be considered by the agency.

System for Award Management (SAM): Vendors must be registered in the SAM database to be considered for award. Registration is free and can be completed on-line at http://www.sam.gov/.

All quotes shall include the embedded Request for Quote (RFQ). All quotes must have the highlighted sections completed. Please make sure to include all technical data sheets and/or any technical information as it relates to this solicitation that could be used for evaluation purposes. Any submission received with missing information including signature will be deemed incomplete and may not be considered for evaluation/award.

Please review this entire document including the embedded Statement of Work (SOW) prior to providing submission.

All quotes shall be submitted electronically via email to William LeDuc III at William.v.leduciii.civ@us.navy.mil prior to the deadline for submissions. The deadline for submissions is August 15, 2025 at 09:00 AM EST.

THIS IS NOT AN ORDER

PLEASE PROVIDE DELIVERED PRICES, AVAILABILITY, AND PRICE SOURCE WITH QUOTE

All quotes should include this form filled out in its entirety (highlighted yellow fields are required).

REFERENCE # N3904025Q4350 DUE DATE: 08/15/2025 09:00 AM ET

From: Portsmouth Naval Shipyard Your Company Info:

William V LeDuc III Name: _______________________________ William.v.leduciii.civ@us.navy.mil POC: ________________________________ Contracting, Code 410 Phone: _______________________________ Kittery, ME 03904 Email: _______________________________ Phone: (207) 994-4935 Cage Code: ___________________________

BUSINESS SIZE (circle one): SMALL LARGE PAYMENT TERMS _____% _____ DAYS

MOBILIZATION TIME: ________ ARO PRICES DERIVED FROM (CHECK ONE):

F.O.B. DESTINATION SHIPPING ____ COMMERCIAL PRICE LIST DATED

(PLEASE INCLUDE ALL FREIGHT ____ INTERNAL PRICE LIST DATED

COSTS IN PROPOSAL) ____ OTHER (PLEASE EXPLAIN)

Please indicate your preferred payment method by checking one of the options below. Payment options available are WAWF and GCPC: Government Commercial Purchase Card (up to $100,000). Please ensure that you register for WAWF (www.wawftraining.com)

GCPC_____ WAWF (Wide Area Workflow) _____

*Please note that purchase card orders are not paid up front. Once material is received, a Government cardholder may be contacted for purchase card information.

_X__ If checked, to be awarded on an “All or None” basis, and CPARS evaluation procedures apply.

YOUR SIGNATURE___________________________________DATE_____________________

ITEM DESCRIPTION QTY Unit Price Total

0001 On-Site Preventative Maintenance for (1) Kodak M37 (serial # 1606062186994) IAW Statement of Work 13 Jobs

0002 On-Site Preventative Maintenance for (1) Kodak M37 (serial # 110224275) IAW Statement of Work 13 Jobs

Unplanned Parts and Repair: Provision for

Emergency Service(s) in accordance with the Statement of Work (SOW).

As needed Not to Exceed

$2,787.00

1001 On-Site Preventative Maintenance for (1) Kodak M37

On-Site Preventative Maintenance for (1) Kodak M37

Emergency Service(s) in accordance with the Statement of Work (SOW).

As needed Not to Exceed

(NTE)

$2,787.00

2001 On-Site Preventative Maintenance for (1) Kodak M37

Emergency Service(s) in accordance with the Statement of Work (SOW).

As needed Not to Exceed

(NTE)

$2,787.00

Emergency Service(s) in accordance with the Statement of Work (SOW).

As needed Not to Exceed

(NTE)

$2,787.00

4002 On-Site Preventative Maintenance for (1) Kodak M37

Emergency Service(s) in accordance with the Statement of Work (SOW).

As needed Not to Exceed

(NTE)

$2,787.00

Period of Performance: 08/30/2025 – 08/29/2026 (Base) – CLINs 0001 -0003 o Option Year 1: 08/30/2026 – 08/29/2027 – CLINs 1001 - 1003 o Option Year 2: 08/30/2027 – 08/29/2028 – CLINs 2001 - 2003 o Option Year 3: 08/30/2028 – 08/29/2029 – CLINs 3001 - 3003 o Option Year 4: 08/30/2029 – 08/29/2030 – CLINs 4001 - 4003

Place of performance is: Portsmouth Naval Shipyard- Kittery, ME 03904 For evaluation purposes, please provide any applicable procedures and technical information. If no information is provided, your quotation may be determined to be unresponsive.

Please provide published commercial labor rates and breakdown of total prices, if applicable, for price justification purposes.

See below for applicable clauses.

See attachments for detailed Statements of Work and drawing/specifications of items to be plated.

METHOD OF PROPOSAL SUBMISSION:

Offers shall be emailed. All responsible sources may submit a quote which shall be considered by the agency.

System for Award Management (SAM): Vendors must be registered in the SAM database to be considered for award. Registration is free and can be completed on-line at http://www.sam.gov/.

All quotes should include this form filled out in its entirety (highlighted yellow fields are required). All quotes must be received by August 15, 2025 at 0900 AM EST to William LeDuc III via email at William.v.leduciii.civ@us.navy.mil

ATTACHMENTS:

N3904025Q4350 Attachment 1 – OPSEC Encl 2_Redacted N3904025Q4350 Attachment 2- UPPR Work Request

REQUEST FOR QUOTATION

N3904025Q4350

STATEMENT OF WORK (SOW)

STATEMENT OF WORK

1. SCOPE

1.1. This Statement of Work (SOW) covers the preventative maintenance services and unplanned parts and repair of two (2) Kodak/Carestream Film Developing (Processing) Machines listed in TABLE 1.1

1.2. Location of Work: All to be accomplished at Portsmouth Naval Shipyard, Kittery, Maine.

2. REFERENCES

2.1. Portsmouth Naval Shipyard NDT Instruction 138-201 Radiographic Film; Loading and Automatic Processing.

2.2. NDTI 138-201 Rev E, Paragraph 7. “Periodic Maintenance” Paragraph 7.1 “Refer to Addendum C for periodic maintenance of the M-37 processor.”

2.3. NDTI 138-201 Rev E, Addendum C, Paragraph 2 “Contracted Maintenance - Contracted maintenance will normally be performed on a monthly basis and should not exceed three months for Kodak processors.”

NOTE: NDTI (Nondestructive Test Instruction)

3. REQUIREMENTS

3.1. Personnel performing cleaning, adjustment and preventive maintenance of film processors shall have been specifically trained to the requirements set forth in the manufacturer's equipment manual.

3.2. Contracted Maintenance

3.3. Vendor shall provide preventative maintenance processor cleanings (once every 4 weeks - 13 cleanings per annuum) in accordance with manufacturers’ recommendations.

3.4. Vendor will perform manufacture recommended standard checks of machines listed in TABLE 1.1; and provide a copy of the completed checklist to the government Points of Contact listed in section 7 of this SOW.

TABLE 1.1

Kodak Film Processing Machines

1. Carestream Industrex M37

2. Carestream Industrex M37

3.5. Developer System

a. Drain the developer tank.

b. Rinse clean and inspect the developer rack.

c. Remove the developer filter from the filter housing.

d. Fill the developer tank with water to the low fill line.

e. Turn on the processor for 15 to 20 minutes to flush the developer lines and pump.

f. Install a new filter, flip the cap seal over and install the cap securely.

3.6. Fixer and Wash Systems

a. Drain the tanks.

b. Rinse clean and inspect the fix and rinse racks.

c. Fill the fixer/rinse tanks with water to the low fill line.

d. Turn on the processor for 15 to 20 minutes to flush the Fixer lines and pump.

NOTE: Flushing of developer, fixer and rinse systems can be performed at the same time once cleaning of each system is complete.

3.7. Check that drive chains move freely and are adjusted correctly. Grease the chain as necessary.

3.8. Check that all rollers rotate correctly.

3.9. Oil the re-circulation pump and fan motor as necessary.

3.10. Check that the space between the turnaround side plates and the rack side plates is equal and that the side plates are parallel on both ends.

3.11. Check that the replenishment rates are correct. 50ml developer and 80ml fix in a 56 second check time.

4. RESPONSIBILITIES

4.1. The Contractor shall perform all preventive and corrective maintenance on Kodak/Carestream M-37 film developing (processing) machines in a manner that ensures radiographic film produced is compliant with NAVSEA 250-1500-1 requirements for Level I nuclear inspections and S9074-AR-GIB-010A/278 and T9074-AD-GIB-010/1688 for non-nuclear inspections. This shall be accomplished once every 4 weeks – 13 cleanings per annuum, in accordance with manufacturers’ recommendations.

4.2. Provisions for Emergency Services:

a. In order to support CIRCLE T (time-constrained) – designated Radiographic inspections and other required Shipyard operations, the Contractor shall respond to service calls related to processor malfunction or degradation within 24 hours of government notification.

b. Failure to meet the 24-hour response window or restore functionality within a reasonable period may be considered a performance deficiency impacting mission support.

c. The Contractor must provide on-site corrective maintenance support or documented mitigation within this window.

d. The Contractor shall maintain sufficient spare parts, consumables, and technician availability to minimize equipment downtime that could delay ship repair milestones.

5. UNSCHEDULED AND EMERGENCY REPAIRS EXECUTION

In addition to the scheduled preventative maintenance, the Contractor shall provide unscheduled and/or emergency repair services when requested by the Government, in accordance with the following procedures:

5.1. Labor Categories and Rates

The Contractor shall perform all unscheduled repair services using the labor categories and fully burdened rates submitted and awarded.

No increases to labor rates shall be accepted during the period of performance unless authorized by a bilateral modification.

5.2. Estimate Submission Requirements

Prior to performing any unscheduled or emergency repair work, the Contractor shall Fill out Work Request Form (Attachment X) and submit a detailed written cost estimate for Government review and approval.

o The estimate must include a labor breakdown by labor category, hours per category, and the applicable fully burdened rate.

o The labor categories and rates must match those awarded on contract.

5.3. Materials and Parts Pass-Through

If parts or materials are required, the Contractor shall apply only the fixed pass-through markup rate awarded on contract.

The markup must be shown separately in the estimate and shall not be combined with labor or other material cost elements.

5.4. Supporting Documentation for Parts and Materials

For each proposed material or part, the Contractor shall provide:

1. A supplier invoice or formal quote showing the Contractor's actual cost.

2. One or more of the following to establish price reasonableness:

Commercial invoice/receipt to a non-government customer.

Screenshot or link to commercial pricing (e.g., catalog or retailer).

Manufacturer’s published price list.

5.5. Authorization to Proceed

No work on unscheduled or emergency repairs shall begin without written authorization from the Contracting Officer (KO) via. designated Contracting Officer’s Representative

(COR).

5.6. Work Execution and Reporting

The Contractor shall perform only the scope of work and cost elements approved in the Government’s Work Request (Attachment X).

No additional work outside the approved work request is authorized. If the Contractor performs any work beyond the scope or cost of the approved request, they do so at their own risk and may not be reimbursed for any additional labor, material, or incidental costs incurred. Unless otherwise approved on a separate or updated approved Work Request.

The Contractor’s WAWF (Wide Area Workflow) invoice must match the approved work request and associated documentation. Any discrepancies between the invoice and approved scope of work may result in rejection of the invoice and delay in payment.

6. PERIOD OF PERFORMANCE

6.1. The Contractor shall start performing preventative and unplanned repairs for the base year within (2) weeks of contract award.

6.1.1. The Contractor shall perform all preventative maintenance services for each option year within (2) weeks of contracting modification exercising the option Year(s)

6.2. Throughout the life of the contract (Base year and Option Years 1,2,3,4, if exercised) the contractor shall have knowledgeable and equipped technician mobilized to the jobsite. Fully prepared to perform all corrective maintenance services.

6.2.1. No deviation from the specifications is authorized. ONLY the contracting Officer may authorize changes to the specifications, and/or any terms and conditions of the contract.

6.3. Will work shall be performed between standard shipyard work hours 07:00 and 15:30, Monday-Friday unless otherwise approved by Contracting officer.

7. Security

7.1. All personnel assigned by the contractor to perform work or site visits must be US Citizens.

7.2. The contractor company manager will be required to submit a visit request listing information of personnel needing access aboard Portsmouth Naval Shipyard. Visit request must include the full name of the persons, nationality, birth date and Social Security Number. Visit request may be in the form of a letter on company stationery with signature from company security manager or authorized company representative and faxed to the Pass and ID office at (207) 438-2669 or emailed to PNSDBIDS@US.NAVY.MIL.

Company visit requests shall be submitted annually and as often as necessary to update employees of the company who need continued access to the Shipyard. Criminal history and/or falsification of information provided by an employee of the company may be subject to denial for unescorted access up to and including general access to the Shipyard.

For contractors needing short term access to the shipyard the PNSY sponsor will submit the NAVSEA LOCAL VISIT REQUEST via the PNSY homepage.

7.3. If employees do not have a government issued contractor CAC which will allow access to the base a SECNAV 5512-1 will need to be filled out and brought in with them to the Pass and ID office in order for the individual to be vetted and granted a (DBIDS) Defense Biometric Identification System pass or credential to allow access to the base.

7.4. Personnel must provided 2 forms of ID. One of which must prove U.S Citizenship in order to access the NAVSEA Controlled Industrial Area (CIA) or any other NAVSEA spaces.

Documents that are approved are: A valid driver’s license, passport, birth certificate or government CAC. All documents must be active. No expired documents will be accepted.

7.5. BADGE CRITERIA:

7.5.1. Green badges will be issued to contractors who are verified U.S Citizens, have a shipyard sponsor and a verified need to provide or perform work at PNSY.

7.5.2. These badges provide unescorted access to the CIA, excluding Nuclear Work

Area’s (NWA’s), Controlled Nuclear Information Areas (CNIA’s), Security Islands (SI’s) and other Sensitive Area’s (OSA)

7.5.3. The Standard Access Control Badge (SACB) is U.S. Government property and it must be protected and returned to Pass and ID office or Code 1120 Security Department upon termination of employment, or completion of work, service performed, expiration of contract or no longer a need to enter NAVSAE controlled spaces.

7.5.4. The SACB will be displayed at the chest level area of the outer clothing with the picture side visible at all times.

7.5.5. No objects, pins or stickers can be attached to the badge. If the badge becomes faded, damaged or illegible for any reason the bearer will report to the Pass and ID office for a new badge.

7.6. If Camera enabled Laptops that are required to execute the work detailed in the SOW will need to have 2 forms of approval prior to being used within CIA.

7.7. All Contractor vehicles are subject to inspection prior to allowing entry onto this installation.

7.8. Contractor vehicles may enter the CIA through the open CIA vehicle gate. Personal vehicles are precluded from entry. CIA access by contractor vehicles will be kept to the absolute minimum necessary to accomplish the contracted work. All contractor vehicle must meet the following.

7.8.1. Possesses a valid vehicle registration showing the vehicle is a company owned or leased vehicle, or rental vehicle rented by the company; a valid state safety inspection as required by the state of registration and an inspection pass from Commercial Vehicle Inspections Stations (CVIS) located at the main gate.

7.8.2. Contractor logo should be located on both sides of the vehicle and either painted on or magnetic sign. Paper or cardboard signs are not authorized. Lettering must be a minimum of 2” inch front and displayed in a manner that is clearly visible.

7.8.3. Contractor vehicles will be authorized access to the CIA to deliver contractor equipment to the work site. The use of these vehicles solely for the transport of personnel is not authorized.

7.9 CIA inspection passes will be issued to a contractor vehicle meeting the above criteria.

CIA passes will have an expiration date, time and initials of the issuing officer. From the time of issue the contractor vehicle must enter the CIA within 7 minutes from the time issued. Any contractor attempting to access the CIA after the 7- minute time window will be denied entry and directed back to CVIS for re-inspection.

8. General

8.1. Personnel skill qualification: The vendors service technician shall be trained in the design, operation, repair, and safety of the Kodak Film Processing Machines listed in Table 1.1 and be an employee of the vendor.

CLAUSES:

Responsibility and Inspection: unless otherwise specified in the order, the supplier is responsible for the performance of all inspection requirements and quality control. The following FAR provisions and clauses are applicable to this procurement:

52.203-18 Prohibition on Contracting with entities that Require Certain Internal Confidentiality

Agreements or Statements-Representation 52.203-19 Prohibition on Requiring Certain Internal Confidentiality Agreements or Statements 52.204-7 System for Award Management 52.204-8 Annual Representations and Certifications 52.204-13 System for Award Management Maintenance 52.204-16 Commercial and Government Entity Code Reporting 52.204-18 Commercial and Government Entity Code Maintenance 52.204-19 Incorporation by Reference of Representations and Certifications.

52.204-20 Predecessor of Offeror 52.204-21 Basic Safeguarding of Covered Contractor Information Systems 52.204-22 Alternative Line-Item Proposal 52.204-23 Prohibition on Contracting for Hardware, Software, and Services Developed or Provided by Kaspersky 52.204-24 Representation Regarding Certain Telecommunications and Video Surveillance Services or Equipment 52.204-25 Prohibition on Contracting for Certain Telecommunications and Video Surveillance

Services or Equipment.

52.204-26 Covered Telecommunications Equipment or Services – Representation (OCT 2020) 52.204-27 Prohibition on a ByteDance Covered Application 52.209-2 Prohibition on Contracting with Inverted Domestic Corporations—Representation 52.209-10 Prohibition on Contracting with Inverted Domestic Corporations 52.209-11 Representation by Corporations Regarding Delinquent Tax Liability or a Felony

Conviction 52.211-14 Notice Of Priority Rating For National Defense, Emergency Preparedness, and Energy

Program Use 52.211-15 Defense Priority And Allocation Requirements 52.212-3 Alt 1 Offeror Representations and Certifications--Commercial Items 52.212-4 Contract Terms and Conditions--Commercial Items 52.212-5 Contract Terms and Conditions Required to Implement Statutes or Executive Orders—

Commercial Products and Commercial Services (Deviation 2025-O0003 and 2025-O0004)

(MAR 2025)

52.217-8 Option to Extend Services 52.217-9 Option to Extend the Term of the Contract 52.222-19 Child Labor-Cooperation with Authorities and Remedies 52.222-41 Service Contract Labor Standards 52.222-50 Combating Trafficking in Persons 52.223-11 Ozone-Depleting Substances and High Global Warming Potential Hydrofluorocarbons 52.225-25 Prohibition on Contracting with Entities Engaging in Certain Activities or Transactions 52.226-7 Drug-Free Workplace 52.226-8 Encouraging Contractor Policies to Ban Text Messaging While Driving 52.232-18 Availability of Funds 52.232-33 Payment by Electronic Funds Transfer--System for Award Management 52.232-36 Payment by Third Party 52.232-39 Unenforceability of Unauthorized Obligations 52.232-40 Providing Accelerated Payments to Small Business Subcontractors 52.233-4 Applicable Law for Breach of Contract Claim 52.240-1 Prohibition on Unmanned Aircraft Systems Manufactured or Assembled by American Security Drone Act-Covered Foreign Entities 52.242-17 Government Delay of Work

52.246-1 Contractor Inspection Requirements 52.246-4 Inspection of Services – Fixed Price 52.247-34 F.O.B. Destination 52.252-1 Solicitation Provisions Incorporated By Reference 52.252-2 Clauses Incorporated By Reference 52.252-5 Authorized Deviations in Provisions 52.252-6 Authorized Deviations in Clauses

52.212-1 Instructions to Offerors--Commercial Items

I. GENERAL

In addition to FAR 52.212-1, “Instructions to Offerors – Commercial Items” and any other instructions contained elsewhere in this solicitation, the following information is provided:

Objections to any of the terms and conditions of the RFQ will constitute a deficiency which will make the offer unacceptable.

IMPORTANT NOTES:

(1) Vendors shall respond to all requirements of the solicitation document. Vendors are cautioned not to alter the solicitation.

(2) Initial quotes and any modifications thereto are to be submitted to the Contracting Office on or before the closing dated time cited elsewhere in this Request for Quote.

(3) Responses should be submitted via email only

(4) Please review all specifications carefully.

II. CONTENT OF QUOTE

RFQ pricing and information pages completed by the vendor.

Technical Submission to include:

o Submission of technical information demonstrating compliance with the specifications, including, but not limited to:

Technical submission shall include any certification(s) needed or required to be able perform the work necessary as outlined in the Statement of Work (SOW).

Emergency Response- Vendor can provide documentation/information regarding the location of their technicians to help establish realistic ability to meet response time as required by the Statement of Work (SOW).

The details of any/all exceptions taken to the specification.

The completion and submission of the above items will constitute a quote and will be considered the vendor’s unconditional assent to the terms and conditions of this solicitation and any attachments and/or exhibits hereto. An objection to any of the terms and conditions of the solicitation will constitute a deficiency which will make the offer unacceptable. Potential contractors will be screened for contractor responsibility in accordance with FAR Subpart 9.1.

(End of Text)

Addenda - 52.212-1 Instructions to Offerors—Commercial Products and Commercial Services

INSTRUCTIONS FOR REQUEST FOR QUOTE

The Contractor shall provide a quote for a maintenance contract that includes both scheduled preventative maintenance and pricing for potential unscheduled or emergent repair services.

I. Pricing Structure

1. Scheduled Preventive Maintenance Services Provide a firm-fixed price for all scheduled maintenance services, as described in the Performance Work Statement (PWS) or Statement of Work (SOW).

2. Unscheduled Repair Services Provide a table of fully burdened labor rates for each of the following categories:

Regular Unscheduled Repairs (non-emergent, during normal working hours) Emergency Unscheduled Repairs (critical, after-hours, or requiring immediate attention)

Each labor rate must be fully burdened. No overtime compensation will be authorized—all costs must be built into the fully burdened rates provided.

3. Definition – Fully Burdened Labor Rate:

A fully burdened labor rate is defined as the Contractor’s hourly labor rate inclusive of all indirect costs, overhead, general & administrative expenses, fringe benefits, profit, and any other cost elements necessary to perform the work. No additional charges beyond these rates will be accepted for labor.

4. Labor Categories – Definitions:

Contractors shall submit rates for clearly defined labor categories, examples:

Senior Technician:

Technician:

Assistant/Administrative (if applicable):

5. Material and Parts Mark-Up (Pass-Through):

Submit a proposed fixed percentage mark-up that may be applied to commercially procured parts and materials used in unscheduled or emergency repairs (ONLY). This percentage must be separate from labor costs and will be evaluated for price reasonableness at the time of award.

The markup must be industry standard and justifiable.

No tiered markups will be accepted; the markup must remain fixed for the duration of the contract

II. POST-AWARD ESTIMATE SUBMISSION FOR UNSCHEDULED REPAIRS

If unscheduled or emergency repairs are required after award, the Contractor must submit a written cost estimate that (Attachment 2 of this RFQ) that includes:

1. Labor Breakdown:

Specify labor categories and the number of hours estimated for each.

The rates must match those submitted and awarded in the original quote.

No increase in labor rates will be allowed for the duration of the contract unless agreed upon by both parties and modified into the terms and conditions.

2. Pass-Through Percentage (if applicable):

Apply only the approved fixed markup rate to parts and materials.

Clearly identify the markup separately in the estimate.

3. Material and Parts Cost Documentation:

Contractors must provide two supporting documents for each material or part proposed:

1. A copy of the invoice or quote showing the Contractor’s actual cost.

2. One or more of the following to justify fair and reasonable pricing:

Commercial invoice or receipt showing pricing to a non-government customer Screenshot or link to commercial pricing (e.g., online retailer or published catalog) Manufacturer’s published price list or catalog

52.212-2, Evaluation - Commercial Items is applicable to this procurement.

The Government will award a contract resulting from this solicitation to the responsible vendor whose quote conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The contract will be awarded to the vendor with the Lowest Price Technically Acceptable. Quotes will be evaluated based on the following criteria:

- Technical Acceptability (Must meet specifications and document capabilities)

- Must meet specifications and document capabilities

- Ability to meet Emergency Repair Response requirements.

- Price (Lowest Price Technically Acceptable, after adherence to other factors)

Vendors will be required to submit a quote that will be evaluated in accordance with the specifications provided in the solicitation, FAR 52.212-1 Instruction to Offerors. Failure to include pricing for all line items shall be cause for rejection of the quote for all line items.

Technical:

Please provide documentation demonstrating your capabilities in fulfilling the SOW.

Technical Evaluation Ratings Rating Description Acceptable Submission clearly meets the minimum requirements of the solicitation Unacceptable Submission does not clearly meet the minimum requirements of the solicitation

If the technical submittal is determined “Unacceptable”, it renders the entire quote technically unacceptable.

Technical submissions that do not meet the minimum requirements will be rated as “Unacceptable” and will no longer be considered for further competition or award.

Schedule:

Please confirm availability for required delivery date. If your company is unavailable for the requested date, please provide earliest available start. Please provide your best and fastest schedule.

Price:

The Price will be evaluated as Lowest Price Technically Acceptable.

(End of Text)

Additional DFARS contract terms and conditions applicable to this procurement are:

252.203-7000 Requirements Relating to Compensation of Former DoD Officials 252.203-7002 Requirement to Inform Employees of Whistleblower Rights 252.204-7003 Control Of Government Personnel Work Product 252.204-7008 Compliance with Safeguarding Covered Defense Information Controls 252.204-7009 Limitations on the Use or Disclosure of Third-Party Contractor Reported Cyber Incident

Information 252.204-7012 Safeguarding Covered Defense Information and Cyber Incident Reporting 252.204-7015 Notice of Authorized Disclosure of Information for Litigation Support 252.204-7016 Covered Defense Telecommunications Equipment or Services—Representation

252.204-7017 Prohibition on the Acquisition of Covered Defense Telecommunications Equipment or

Services—Representation

252.204-7018 Prohibition on the Acquisition of Covered Defense Telecommunications Equipment or

Services 252.204-7020 NIST SP 800-171 DoD Assessment Requirements 252.211-7003 Item Unique Identification and Valuation 252.225-7048 Export-Controlled Items 252.232-7003 Electronic Submission of Payment Requests and Receiving Reports 252.232-7006 Wide Area WorkFlow Payment Instructions 252.232-7010 Levies on Contract Payments 252.243-7001 Pricing of Contract Modifications.

252.244-7000 Subcontracts for Commercial Products or Commercial Services 252.246-7007 Contractor Counterfeit Electronic Part Detection and Avoidance System 252.246-7008 Sources of Electronic Parts 252.247-7023 Transportation of Supplies by Sea

Additional NAVSEA contract terms and conditions applicable to this procurement are:

C-202-H001 ADDITIONAL DEFINITIONS – BASIC

C-204-H001 USE OF NAVY SUPPORT CONTRACTORS FOR OFFICIAL CONTRACT FILES (OCT 2018)

C-211-H018 APPROVAL BY THE GOVERNMENT (NAVSEA) (JAN 2019)

C-223-H003 EXCLUSION OF MERCURY (NAVSEA) (MAR 2019)

C-223-N002 RESTRICTIONS ON USE OF YELLOW MATERIAL (NAVSEA) (OCT 2018)

C-223-W002 ON-SITE SAFETY REQUIREMENTS (NAVSEA)(OCT 2018)

C-247-H001 PERMITS AND RESPONSIBILITIES (NAVSEA) (DEC 2018)

D-223-W001 EXPLOSIVE OR HAZARDOUS MATERIALS – PACKAGING & LABELING (NAVSEA) (OCT

2018)

D-247-H002 PACKAGING OF SUPPLIES—BASIC (NAVSEA) (OCT 2018)

D-247-H004 MARKING AND PACKING LIST(S) – BASIC (NAVSEA) (OCT 2018)

D-247-W001 PROHIBITED PACKING MATERIALS (NAVSEA) (OCT 2018)

E-246-H016 INSPECTION AND ACCEPTANCE OF F.O.B. DESTINATION DELIVERIES (OCT 2018)

E-246-W002 CERTIFICATE OF COMPLIANCE (NAVSEA) (OCT 2018)

F-211-W001 PARTIAL DELIVERIES (NAVSEA) (OCT 2018)

F-242-H001 CONTRACTOR NOTICE REGARDING LATE DELIVERY

F-247-N002 INSTRUCTIONS FOR DELIVERIES TO THE PORTSMOUTH NAVAL SHIPYARD (NAVSEA)

(MAR 2019)

G-232-H002 PAYMENT INSTRUCTIONS AND CONTRACT TYPE SUMMARY FOR PAYMENT OFFICE

(NAVSEA) (JUN 2018)

G-232-H004 GOVERNMENT PURCHASE CARD METHOD OF PAY (NAVSEA) (OCT 2018)

G-232-H005 SUPPLEMENTAL INSTRUCTIONS REGARDING INVOICING (NAVSEA) (JAN 2019)

G-242-H001 GOVERNMENT CONTRACT ADMINISTRATION POINTS-OF-CONTACT AND

RESPONSIBILITIES (NAVSEA) (OCT 2018)

G-242-H002 HOURS OF OPERATION AND HOLIDAY SCHEDULE (NAVSEA) (OCT 2018)

H-209-H003 REQUIRED DISCLOSURE OF ORGANIZATIONAL CONFLICT OF INTEREST (NAVSEA)

(NOV 2022)

H-223-N001 INFORMATION ON EXPOSURE TO HAZARDOUS MATERIAL (NAVSEA) (JAN 2019)

The Portsmouth Naval Shipyard intends to award this contract as a single award.

******* END OF REQUEST FOR QUOTE *******

(END OF COMBINED SYNOPSIS/SOLICITATION)