PM HVAC Maintenance for NWS Multiple Locations
Closed Solicitation Posted
- Solicitation number
- 1305M326Q0373
- Agency
-
National Oceanic and Atmospheric Administration
Department of Commerce
- Responses due
- Set-aside
- Total Small Business
Opportunity facts
- NAICS code
- 811310 Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance
- PSC
- J041 Maint/Repair/Rebuild Of Equipment- Refrigeration, Air Conditioning, And Air Circulating Equipment
- Points of contact
Notice details come from SAM.gov. Updated .
About this opportunity
The National Oceanic and Atmospheric Administration seeks HVAC preventive maintenance services at five National Weather Service Forecast Offices, with quotations due August 7, 2026. The procurement is a Total Small Business Set-Aside (Amendment 0001, effective August 3, 2026, clarified this designation).
Place of performance comprises Weather Forecast Offices in Tampa, Melbourne, Jacksonville, and Tallahassee, Florida, and Peachtree City, Georgia. The contract is firm-fixed-price with a base year from October 1, 2026, through September 30, 2027, and four optional one-year extensions through September 30, 2031. Work includes one annual comprehensive inspection and three quarterly preventive maintenance inspections per year at each facility; contractors must supply all labor, equipment, materials, and consumables including filters, belts, and humidifier canisters. Emergency repair work requires written authorization from the Contracting Officer before commencement.
The NAICS code is 811310, Commercial and Industrial Machinery and Equipment Repair and Maintenance. The PSC code is J041, Maint/Repair/Rebuild Of Equipment—Refrigeration, Air Conditioning, And Air Circulating Equipment.
Evaluation is based on technical acceptability and capability, past performance references (minimum two from separate contracts within the past two years), capability to service all locations, and price. The Government intends to award to the lowest-priced, technically acceptable offeror on an all-or-none basis with Net 30 payment terms.
Contractors must be registered in SAM and provide UEID/CAGE CODE with their quotation. Department of Labor prevailing wage rates apply by county; rates vary across Florida counties (Duval, Hillsborough, Leon, Brevard) and Georgia (Fulton). Quotations must be submitted by August 7, 2026, at 1200 MD via email to Jamie.Rosales@noaa.gov. Offerors must acknowledge receipt of Amendment 0001 prior to the deadline or risk rejection.
Notice text
2 versions
Update #2 · Latest ·
AMENDMENT 0001 (08/03/2026):
CLARIFY THAT THIS OPPORTUNITY IS A TOTAL SMALL BUSINESS SET-ASIDE. IT HAS NOW BEEN UPDATED AND MARKED ACCORDINGLY ON SAM.GOV.
QUESTION: IT SAYS 3 (THREE MONTH) VISITS; DOES THIS MEAN ONCE PER QUARTER?
ANSWER: HVAC PMS ARE CONDUCTED QUARTERLY, WITH 1 FULL ANNUAL INSPECTION USUALLY CONDUCTED DURING THE LAST QUARTERLY PM.
END OF AMENDMENT 0001
REQUEST FOR QUOTATIONS (RFQ)
NWS HVAC PREVENTIVE MAINTENANCE (PM) MULTIPLE LOCATIONS
1. Solicitation number 1305M326Q0373 is issued as a request for quotation (RFQ), for National Weather Service HVAC Preventive Maintenance (PM) Multiple Locations; 4 Florida Locations and 1 Georgia Location.
Services, non-personal, to provide all labor, equipment and materials (unless otherwise provided herein) necessary for HVAC Systems Preventative Maintenance at the Weather Forecast Office in Tampa, FL, Melbourne, FL, Jacksonville, FL, Tallahassee, FL, Atlanta, GA in accordance with the Statement of Work. See attached Statement of Work which applies to Base Year and all Option Years 1 – 4.
A complete description of requirements for the items to be acquired, including documentation supporting any brand name descriptions or technical data, can be found in the SF18.
2. This is a request for quotations (RFQ) for commercial products or commercial services prepared in accordance with RFO Part 12. This announcement constitutes the only solicitation. Offers are being requested and a separate written solicitation will not be issued.
The Government intends to award a low priced, technically acceptable, single firm fixed-price purchase order on an all or none basis with payment terms of Net 30.
3. All responsible sources may submit a quotation, bid, or proposal, as appropriate, which will be considered by the agency.
Department of Labor Wage Rates which can be found on: https://sam.gov/content/wage-determinations or on attachments of this solicitation.
THE GOVERNMENT DOES NOT ACCEPT RESPONSIBILITY FOR NON-RECEIPT OF QUOTES. IT IS THE CONTRACTOR’S RESPONSIBILITY TO REQUEST AND RECEIVE A CONFIRMATION OF THE QUOTE RECEIPT.
Per NOAA Deviation 2025-02/03: System updates may lag policy updates. The System for Award Management (SAM) may continue to require entities to complete representations based on provisions that are not included in agency solicitations. Contracting officers will not consider those representations when making award decisions or enforce requirements. Entities are not required to, nor are they able to, update their entity registration to remove these representations in SAM.
(End)
Update #1 ·
REQUEST FOR QUOTATIONS (RFQ)
NWS HVAC PREVENTIVE MAINTENANCE (PM) MULTIPLE LOCATIONS
1. Solicitation number 1305M326Q0373 is issued as a request for quotation (RFQ), for National Weather Service HVAC Preventive Maintenance (PM) Multiple Locations; 4 Florida Locations and 1 Georgia Location.
Services, non-personal, to provide all labor, equipment and materials (unless otherwise provided herein) necessary for HVAC Systems Preventative Maintenance at the Weather Forecast Office in Tampa, FL, Melbourne, FL, Jacksonville, FL, Tallahassee, FL, Atlanta, GA in accordance with the Statement of Work. See attached Statement of Work which applies to Base Year and all Option Years 1 – 4.
A complete description of requirements for the items to be acquired, including documentation supporting any brand name descriptions or technical data, can be found in the SF18.
2. This is a request for quotations (RFQ) for commercial products or commercial services prepared in accordance with RFO Part 12. This announcement constitutes the only solicitation. Offers are being requested and a separate written solicitation will not be issued.
The Government intends to award a low priced, technically acceptable, single firm fixed-price purchase order on an all or none basis with payment terms of Net 30.
3. All responsible sources may submit a quotation, bid, or proposal, as appropriate, which will be considered by the agency.
Department of Labor Wage Rates which can be found on: https://sam.gov/content/wage-determinations or on attachments of this solicitation.
THE GOVERNMENT DOES NOT ACCEPT RESPONSIBILITY FOR NON-RECEIPT OF QUOTES. IT IS THE CONTRACTOR’S RESPONSIBILITY TO REQUEST AND RECEIVE A CONFIRMATION OF THE QUOTE RECEIPT.
Per NOAA Deviation 2025-02/03: System updates may lag policy updates. The System for Award Management (SAM) may continue to require entities to complete representations based on provisions that are not included in agency solicitations. Contracting officers will not consider those representations when making award decisions or enforce requirements. Entities are not required to, nor are they able to, update their entity registration to remove these representations in SAM.
(End)
Files
| File | Type | Posted |
|---|---|---|
| Sol_1305M326Q0373_Amd_0001.pdf | ||
| Wage_Determination_No__2015-4539_Duval.txt | TXT text file | |
| Melbourne_Pictures_142020-26-0016.pdf | ||
| Wage_Determination_No__2015-4571_Hillsborough.txt | TXT text file | |
| Wage_Determination_No__2015-4569_Leon.txt | TXT text file | |
| Wage_Determination_No__2015-4471_Fulton.txt | TXT text file | |
| Tampa_Pictures_142020-26-0016.pdf | ||
| Atlanta_Pictures_142020-26-0016.pdf | ||
| Sol_1305M326Q0373.pdf | ||
| Wage_Determination_No__2015-4555_Brevard.txt | TXT text file | |
| Tallahassee_Pictures_142020-26-0016.pdf | ||
| Jacksonville_Pictures_142020-26-0016.pdf |
Show all 12
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