Pilot Services for Aerial Imaging
Closed Solicitation Posted
This opportunity was awarded. See the award notice from .
- Solicitation number
- 1232SA25Q0704
- Agency
- Agricultural Research Service Department of Agriculture
- Responses due
- Set-aside
- Total Small Business
Opportunity facts
- NAICS code
- 488190 Other Support Activities for Air Transportation
- PSC
- V227 Transportation/Travel/Relocation- Travel/Lodging/Recruitment: Navigational Aid And Pilotage
- Place of performance
- College Station, Texas 77845, United States
- Points of contact
-
- Tiffany Reval tiffany.reval@usda.gov (580) 318-0321
Notice details come from SAM.gov. Updated .
About this opportunity
The United States Department of Agriculture Agricultural Research Service is procuring pilot services for aerial imaging operations through solicitation number 1232SA25Q0704. The contractor will provide qualified pilots to fly a USDA-owned Cessna T210N aircraft equipped with multispectral, hyperspectral, and thermal imaging cameras to capture aerial imagery over crop fields and ranches primarily in Texas and potentially other states. Pilots must possess a valid commercial pilot license with over 500 total flight hours, more than 100 hours on complex aircraft, and hold a current FAA second-class medical certificate. The government will evaluate quotes based on best value criteria considering technical capability, past performance, and price, with technical evaluation focusing on pilot qualifications and past performance rated on an acceptable/unacceptable basis. Quotes must be submitted electronically by August 28, 2025, and the government anticipates awarding a firm fixed-price contract no later than September 30, 2025.
This solicitation is designated as a Total Small Business set-aside under NAICS code 488190 with a size standard of $40 million in average annual receipts. The contract includes 20 pilot service flight days and 10 overnight stays, with flight missions typically lasting 2-5 hours between 10 am and 4 pm, though preparation and flight time will not exceed 8 hours per day. Missions generally span 1-2 days but may extend to 4-5 days due to weather conditions, with the USDA providing at least one week's notice before each mission. The period of performance runs from September 10, 2025, to September 9, 2026, with services primarily performed in College Station, Texas, where the USDA facility is located. A USDA-ARS technician will accompany the pilot on each mission to operate the imaging equipment, and compensation will be provided at a fixed daily rate for flight services plus reimbursement for overnight accommodations.
Notice text
This is a combined synopsis/solicitation for commercial items/services prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued. Solicitation number 1232SA25Q0704 is issued as a request for quote (RFQ). The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2025-04 dated June 11, 2025. This solicitation will be a Total Small Business set aside. The associated NAICS code is 488190 (Other Support Activities for Air Transportation), with a small business size standard of $40M.
This acquisition is for the following item as identified in the Line Items:
Review Attachment 2 - Schedule of Items
The Contractor shall provide all services at. Location of the Government is USDA, in College Station, TX and will also be identified in the contract. The Government anticipates award of a Firm Fixed Price contract. See attached Clauses and Provisions document for the Federal Acquisition Regulation (FAR) and the Department of Agriculture Acquisition Regulation (AGAR) provisions and clauses that apply to this acquisition. Offerors responding to this announcement shall submit their quote in accordance with FAR 52.212-1 Instructions to Offerors—Commercial Products and Commercial Services and include a copy of 52.212-3 Offeror Representations-Commercial Products and Commercial Services. .
All responses shall be submitted electronically to tiffany.reval@usda.gov
The basis for award is Best Value. Pursuant to FAR 52.212-2 Evaluation—Commercial Products and Commercial Services, the criteria for evaluation are: The Government anticipates awarding one firm fixed award based on Best Value. Quotes shall be reviewed on technical, price, and past performance.
INSPECTON AND ACCEPTANCE TERMS: Supply/Services will be inspected by the performance and accepted at the place of performance. The period of performance and service of this contract is 365 days from award.
To be eligible for an award, all contractors must be registered in the System for Award Management (SAM) at the time the quote is submitted. A contractor can contact SAM by calling 1-866-606-8220 or www.sam.gov. NO EXCEPTIONS. A SAM UEI number is required in order to register. All invoices shall be submitted electronically.
Questions in regard to this combined synopsis/solicitation are due no later than 4:00 PM Central on Aug 25, 2025. Answers to any questions received by that time will be posted as an amendment to this combined synopsis/solicitation.
DISCLAIMER: The official contract documents are located on the government webpage and the Government is not liable for information furnished by any other source. Amendments, if/when issued will be posted to Contract Opportunities for electronic downloading. This will normally be the only method of distributing amendments prior to closing; therefore, it is the offeror's responsibility to check the website periodically for any amendments to this solicitation. Websites are occasionally inaccessible, due to various reasons. The Government is not responsible for any loss of internet connectivity or for an offeror's inability to access the documents posted on the referenced web pages. The Government will not issue paper copies.
Attachments
| File | Type | Posted |
|---|---|---|
| Attachment 3 - Wage Determination 2015-5223 Rev 29 Date 070825.pdf | ||
| Attachment 2 - Schedule of Items.pdf | ||
| Sol_1232SA25Q0704.pdf | ||
| Attachment 1 - Statement of Work.pdf |
Notice history
| Notice | Type | Posted |
|---|---|---|
| Pilot Services for Aerial Imaging | Award Notice | |
| Pilot Services for Aerial Imaging | Solicitation |
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