Photography and Videographer Equipment

The Department of Homeland Security's Office of Public Affairs is seeking photography and videography equipment through solicitation ROPA-25-00016 to enhance their communication capabilities with the American public and media through traditional and digital outreach methods. The procurement encompasses comprehensive professional equipment including four Sony a9 III mirrorless cameras, various Sony FE lenses, Sony FX6 and FX3 video cameras, DJI RS 4 Pro gimbals, recording equipment, batteries, memory cards, and over 40 other supporting accessories. The evaluation will use a best value tradeoff methodology with three factors: Technical Requirements (Pass/Fail basis, most important), Delivery (less important than price), and Price (Firm-Fixed-Price), with quoters required to demonstrate capability to provide all brand-name equipment per specifications. Questions regarding the solicitation were due by August 8, 2025, at 10 AM ET, with quotations due by August 15, 2025, at 10 AM ET. All quotes must remain valid for a minimum of 60 days and require delivery within 30 calendar days using FOB Destination terms.

This procurement is designated as a total small business set-aside under NAICS code 334310 (Audio and Video Equipment Manufacturing) with a size standard of 750 employees. While no specific contract value is disclosed in the solicitation documents, the comprehensive equipment list includes 45 line items of professional-grade photography and videography gear, with the contractor required to provide detailed inventory documentation including item names, model numbers, serial numbers, quantities, and costs. The contract will have a 2-month base period of performance beginning September 1, 2025, with equipment delivery required within 30 calendar days after award. Performance will take place at the DHS Office of Public Affairs facility located at 1100 Hampton Park Blvd, Capitol Heights, MD 20743, where all equipment must be delivered. The solicitation includes a sole source justification emphasizing the need for specific brand-name equipment to maintain operational reliability and compatibility with existing photographer and videographer training.