Laundry 1 yr proposal |EDA: 23FEB2018 EAB|Current Milestone : TBD |Status: RFI Sources Sought out on FBO SDVOSB until 2/9/2018 DAW; Assigned to Debra Willard, but it is noted that the station's lack of response has created an emergency requirement - e

Statement of Work (Laundry Contract Specific Tasks)

General The Contractor shall accept for processing all soiled linen, uniforms, patient clothing, mops, etc. After processing all items are to be finished and delivered to the Medical Center in accordance with the term outlined below.

Workmanship- . All workmanship shall be in accordance with practices/guidelines established and accepted industry standards. It is intended that services shall include all processes necessary for the laundering and finishing of the articles even though every step involved is not specifically mentioned. All work shall be performed under sanitary conditions as specified by the Joint Commission (JC). Physical separation, through the presence of a barrier wall and the use of pass-through equipment is required to maintain positive air pressure in the clean section relative to a negative air pressure in the soiled section. In no case shall clean and soiled linen share the same physical space. The Contractor Laundry Plant layout/design incorporates a design for asepsis whereby clean linen neither comes into contact with soiled linens nor shares the same physical space, thus avoiding cross-contamination and/or reintroduction of bacteria once processed. The Contractor Laundry Plant shall be open to inspection of sanitary conditions by Medical Center representatives. After processing, laundered articles shall be in serviceable and sanitary condition, meeting established quality and performance requirement standards

Scheduling

Contractor will assure timely pick up of Soiled Linen to be processed.

Clean linen will be provided and available for delivery Monday through Saturday weekly.

Exceptions In the event of Federal Holidays, inclement weather, and other uncontrollable or unforeseeable conditions, should an alternate schedule be required, Contract will coordinate alternates with the Medical Center.

Transportation Specific Tasks - The tasks which shall be the basis for the work performed are:

Trucks linen carts to be cleaned with approved sanitizing agents.

Trucks is loaded and ready for transport, Medical Center personnel will lock and seal each truck box utilizing provided padlock and numbered seal. Medical Center personnel will verify that each truck received is padlocked. Any deviation will be reported immediately Medical Center.



Packaging- All items returned to or requested by Medical Center shall be neatly folded, counted and stacked in linen carts as follows:

6.1.1. Flatwork items that must be conditioned, ironed and folded

6.1.1.1 Apron, cook

6.1.1.2 Pillowcases, regular

6.1.1.3 Pillowcases, surgical

6.1.1.4 Sheets, poly/cotton, bed

6.1.1.5 Tablecloth

6.1.1.6 Towel, kitchen

6.1.1.7 Towel, huck



6.1.1.8 Items that must be finished and placed on hangers

6.1.1.9 Patient personal clothing 9shirt/pants) identified/separated by ward/unit

7.1.1.1 Shirt, uniform

7.1.1.2 Trouser, uniform

7.1.1.3 Smock, knee length, long coats

7.1.1.4 Coveralls

7.1.1.5 Coat, short

7.1.1.6 Pantsuit, top

7.1.1.7 Pantsuit, bottom

7.1.1.8 Scrubs used as a uniform

7.1.1.9 Dress

8.1.1.1 Top

8.1.1.2 Bottom

8.1.1.3 Warm up Jackets



8.1.1.4 Item that must be tumbled dried and folded

8.1.1.5 Bathrobe

8.1.1.6 Blankets, bath

8.1.1.7 Blanket, Bedspread

8.1.1.8 Cover, mattress

8.1.1.9 Curtains, shower

9.1.1.1 Curtains, cubicle

9.1.1.2 Gown, operating

9.1.1.3 Gown, Patient

9.1.1.4 Gown, isolation

9.1.1.5 Pads, absorbent

9.1.1.6 Pads, mattress

9.1.1.7 Pajamas

9.1.1.8 Coat

9.1.1.9 Trousers

10.1.1 Towel, bath

10.1.2 Washcloths

10.1.3 Bibs

10.1.4 Surgical Scrubs

A. tops,

B. bottoms



10.1.5 Items that must be cleaned, dried and returned in bulk

a. Mops, wet

b. Mops, dust

10.1.6 Items that must be dried and placed in laundry bags

Fitted sheets

Linen bags

Rags



10.1.7 Items that must be finished folded, identified by patient name/number, if any, and put in protective packaging.



10.1.8 Patient s Personal Clothing, which is not on hangers, Identified/Separated by wards/unit

A. Small

B. medium



10.1.9 Packaging:

11.1.1 Linen is packaged in bulk by items according to quotes and established arrangement



11.1.2 Items finished and placed on hangers are returned in carts with a coat bar. They are placed on the hanger so identification number and size is showing, if any.



11.1.3 Additional Guidance- To eliminate the need for separate listing of items that are received infrequently, the items Miscellaneous: small, medium, large is shown at the end of each lot. This should be interpreted as follows:



11.1.4 Laundry:



Small: An item requiring the approximate time, effort and cost to process as a pillow case.

Medium: An item requiring the approximate time, effort and cost to process a sheet or spread.



Large: An items requiring the approximate time, effort and cost to process as a blanket.





11.1.5 Applicable Regulation, Manuals, Specifications and Technical Exhibits

Document applicable to the PWS are listed below. These documents are mandatory. At the start of the contract the Government shall provide one copy of all mandatory regulations, manuals and specifications listed below to the Contractor. Supplements and amendments thereto, shall be updated and shall be considered to be in full force and effective immediately upon receipt by the Contractor. The policies and procedures of mandatory directives shall be adhered to at all times. It is the Contractor s responsibility to insure that all mandatory publications are posted and up to date:



Security Clearance or Access Controls

Facility Policies concerning fire/disaster programs



Parking

Infection Control Manual

Facility Policy on Laundry, Line, Uniform, Management



11.1.6 Technical Exhibits: Annual Workload Information



11.1.7 The workload stated in the following of schedule of service is approximately, based on the volume handled FY15, and no way is to be construed as a guarantee by the government as to work that will be processes under contract. In regard, the workload is subject to changes resulting from many factors, i.e. hospital admissions, weather, mission changes, product changes (new light fabrics) etc.



11.1.8 VAMC Annual

Total Soiled Poundage Process Annual 1323300.00

Including the following:

Uniforms- 58,118

Mops -299

Patient Clothing 156,444

General Linen 1,108,439

General Linen Quotes (5 days daily Delivery)

Flat Sheet

Fitted Sheet

Pillowcase

Bed Pad

Bedspread/thermal Blanket

Washcloth

Hand Towel, white

Male Pajama, 5x large

Male Pajama, 4x large

Male Pajama, 3xlarge

Male Pajama, 2xlarge

Male Pajama, x-large

Male Pajama, large

Male Pajama, Medium

Male Pajama, Small

Male Pajama, Trouser 5X

Male Pajama, Trouser 4X

Male Pajama, Trouser 3X

Male Pajama, Trouser 2X

Male Pajama, Trouser x- large

Male Pajama, Trouser large

Male Pajama, Trouser, medium

Male Pajama, Trouser, small

Male Robe, x large

Male Robe, large

Male Robe, medium

Male Robe, x small

Male Robe, x large

Male Robe, 2x large

Male Robe, 3x large

Male Robe,4 x large

Gown, Patient

Isolation Gowns

BIB

Blanket , Bath

Female PJ s (small -3xl)

Female Robes Bath (small -3xl)

Socks, Non Skid



Employee Uniforms Quota (72 hours turn around)

Shirts

Smocks

T-Shirts

Polo Shirts

Doctor Coats

Lab Coats

Dresses

Trousers

Culottees

Coveralls

Jackets

Bibs

Glovers



Patient Personal Clothing (72 hours turnaround)

Shirts

Polo Shirts

T-shirts

S=Sweaters

Jackets

Trouser

Shorts

Skirts

Dresser

Housecoats

Pajamas

SweatPants

Underwear

Bras/Panties

Socks

Slippers

Glover/Mittens

Scarves

Handkerchiefs







Requirements



Contractor is in accordance with the terms and conditions of this agreement to provide and/or process linens for Medical Center.



The incumbent contractor will supply contractor owned linens to Philadelphia VAMC on a rental basis.













SCRATCH THIS ALL HIGHLIGHTED GO BY THE SOW:

Page 3, Section A: "DESCRIPTION:  Contractor shall furnish all linens (including sheets, pillow case, bath towel, wash cloth, thermal blanket, mattress pad, kitchen apron, dish towel, hand towel, isolation gown, patient gown, IV gown, robe, hamper bag, pajama top, pajama bottom, dust mop, and wet mop) labor, equipment, supervision, management, supplies, bulk delivery carts, transportation, and facilities (except as identified elsewhere in this solicitation) necessary to perform contractor owned/contractor operated bulk laundry/linen services and tasks required under this contract for PVAMC and the (CLC) Health Care Center."

Page 3, Section A: "The Contractor will supply vendor-owned linen, and will replace linen as needed for normal wear and tear.  Veteran personal clothing will be laundered by the Contractor."

Page 26, Section 4.1: "4.1. Materials.  Contractor shall furnish all materials necessary to perform the tasks specified in the contract except to the extent specified in Section 3 (Government Furnished Property and Services)."



However, in the Q&A submission, it is said twice that this is NOT a rental solicitation: "AGAIN THERE ARE NO RENTAL LINENS OR ANYTHING ELSE."



THIS IT TO REPLACE WHAT WAS INSERTED AS LBS FOR LAUNDRY:

15,000 lbs per WEEK of general linen (includes PJs) to Philadelphia VAMC.

The total amount of laundry service will be 1.3 Million lbs.

Physical Therapy Center + Clinical Healthcare Center + Uniforms,

ANSWERS TO QUESTIONS FROM THE RFP 36C24418R0325:

THERE IS A NEW SOW SEE ATTACHED MODIFICATION

QUESTION 1:

Section 1.1 CONTRACT ADMINISTRATION DATA

The Invoice submission interval is not checked off (it is also left blank in Section A.4). We normally invoice our VA customers on a monthly basis. Please confirm the invoice submission interval.

ANSWER 1:

THIS HAS NOT CHANGED FOR THE VA. PLEASE SUBMIT ALL INVOICES THROUGH OB10 SEE LINK

http://www.tungsten-network.com/customer-campaigns/veterans-affairs/



QUESTION 2:

Section 1.2 SCHEDULE OF SUPPLIES OR SERVICES AND PRICES/COSTS

Please confirm that the items and quantities listed (page 7) represent a monthly pound total for each product category:

General Linen 11,891.04

OR/Surgical Linen 5,085.60

Uniforms 63,542.40

MOPS 26,856.00

The chart listing the Item Descriptions and Estimated Annual Quantity (page 7) does not add up to the Estimated Annual Quantity of 1,323,300 lbs. on the second chart (page 8).

Contract term listed in the solicitation is for one (1) year. Are there any option years?

Section 1.2.2 Packaging Item 6.1.1.9 Patient personal clothing -- what are the annual pounds for this category?

Item 7.1.1.8 Scrubs used as a uniform must be finished and placed on hangars. Item 10.1.4 surgical scrubs must be tumble dried and folded. How will the contractor know which scrubs are used as uniforms and which are not? Will they be clearly marked?

Are surgical scrubs included in the category of uniforms or as OR surgical linen ?

Item 9.1.1.7 Pajamas are they included as general linen or patient clothing ?

Item 10.1.18 Patient s Personal Clothing, which is not on hangars does this refer to items such as socks and undergarments? If so, are these items labeled? If yes, does the label list the patient room number? Our concern is the need to understand how the contractor will be able to identify the garments that are not hung on hangars and return them to the correct patient.



ANSWER 2:

PLEASE SEE NEW SOW

Please confirm that the items and quantities listed (page 7) represent a monthly pound total for each product category:

General Linen 11,891.04

OR/Surgical Linen 5,085.60

Uniforms 63,542.40

MOPS 26,856.00

The chart listing the Item Descriptions and Estimated Annual Quantity (page 7) does not add up to the Estimated Annual Quantity of 1,323,300 lbs. on the second chart (page 8).

Contract term listed in the solicitation is for one (1) year. Are there any option years? (NO)

Section 1.2.2 Packaging Item 6.1.1.9 Patient personal clothing -- what are the annual pounds for this category? (SEE UPDATED SOW)

Item 7.1.1.8 Scrubs used as a uniform must be finished and placed on hangars. Item 10.1.4 surgical scrubs must be tumble dried and folded. How will the contractor know which scrubs are used as uniforms and which are not? Will they be clearly marked?(SEE UPDATED SOW)

Are surgical scrubs included in the category of uniforms or as OR surgical linen ? (SEE UPDATED SOW)

Item 9.1.1.7 Pajamas are they included as general linen or patient clothing ? (SEE UPDATED SOW)

Item 10.1.18 Patient s Personal Clothing, which is not on hangars does this refer to items such as socks and undergarments? If so, are these items labeled? If yes, does the label list the patient room number? Our concern is the need to understand how the contractor will be able to identify the garments that are not hung on hangars and return them to the correct patient.(SEE UPDATED SOW)



QUESTION 3:

SECTION 1.3 STATEMENT OF WORK

Item 1.3.1.1 seems to indicate that the hospital will be renting linen as part of this contract, but is not explicit. Please confirm that unless otherwise detailed, general linen, OR linen, uniforms, etc. will be owned by the contractor and provided on a rental basis to the hospital.

Will uniforms be customer owned?



ANSWER 3:

NOTHING WILL BE RENTED (SEE UPDATED SOW)



QUESTION 4:

SECTION 5 SPECIFIC TASKS

5.1 Carts Community Living Center Are the carts listed in this section regular bulk linen carts or exchange carts? What is the current practice?

Thank you in advance for your response.



ANSWER 4:

THIS IS REMOVED (SEE UPDATED SOW)

QUESTION 5:

Is all the linen in this solicitation to be rental linen?  Can you clarify what else is to be rental? 



ANSWER 5:

AGAIN THERE ARE NO RENTAL LINENS OR ANYTHING ELSE.

The Philadelphia VA Medical Center (PVAMC), Contracting Department intends to issue a Request for Proposal (RFP) solicitation for Laundry and Linen Services. The contractor shall provide clean linens (including sheets, pillow case, bath towel, wash cloth, thermal blanket, mattress pad, kitchen apron, dish towel, hand towel, isolation gown, patient gown, IV gown, robe, hamper bag, pajama top, pajama bottom, dust mop, and wet mop) transportation, and facilities (except as identified elsewhere in this solicitation) necessary to perform contractor owned/contractor operated bulk laundry/linen services and tasks required under this contract for PVAMC Service shall be provided at the Philadelphia Veteran Affairs Medical Center Hospital. Linen specification is listed in the SOW. All services are to be performed in accordance with standard industry practices and quality control measures. Services shall include pick-up and delivery of items by contractor personnel. These services are in support of patient care programs. NAICS code is 812332 Laundry Services Industrial. The size standard is 500 employees. The FSC is S209 Housekeeping- Laundry/Dry-cleaning. Upon its release, the solicitation will be issued electronically and be available for downloading at http://www.fedbizopps.gov on or about February 27, 2018. The solicitation will be a Request for Proposal and will be issued as a (service disabled veteran owned small business). The closing date for the receipt of offers will be set forth in the RFP. Paper copies, faxed copies, or e-mail copies of the solicitation will not be provided. Interested parties are solely responsible for monitoring the above website for posting of the RFQ and any amendments hereto. The Government will not pay for the information received. By submitting an offer, the offeror is self-certifying that neither the requestor nor the principal corporate officials and owners are currently suspended, debarred, or otherwise ineligible to receive contracts from any federal agency. Failure to do so may represent grounds for refusing to accept the offer. By submission of an offer, the contractor acknowledges the requirements that a prospective awardee must be registered in the System for Award Management, (SAM), database prior to award. Lack of registration in the SAM database will make a contractor ineligible for award. Contractors may obtain information on registration and annual confirmation requirements via the Internet at https://www.sam.gov/portal/public/SAM/.





Any questions regarding this announcement should be submitted via email to Debbie Willard, at debra.willard@va.gov

Please do not request additional information until the solicitation is posted.