36C24418R0325-004.docx

FedBizOpps Modification to a Previous Notice

CLASSIFICATION CODE

SUBJECT

CONTRACTING OFFICE'S

ZIP-CODE

SOLICITATION NUMBER

BASE NOTICE TYPE

RESPONSE DATE (MM-DD-YYYY)

ARCHIVE

DAYS AFTER THE RESPONSE DATE

RECOVERY ACT FUNDS

SET-ASIDE

NAICS CODE

CONTRACTING OFFICE

ADDRESS

POINT OF CONTACT

(POC Information Automatically Filled from User Profile Unless Entered)

DESCRIPTION

See Attachment

AGENCY'S URL

URL DESCRIPTION

AGENCY CONTACT'S EMAIL

ADDRESS

EMAIL DESCRIPTION

ADDRESS

POSTAL CODE

COUNTRY

ADDITIONAL INFORMATION

GENERAL INFORMATION

PLACE OF PERFORMANCE

* = Required Field FedBizOpps Modification to a Previous Notice Rev. March 2010 S

ANSWER QUESTION TO THE RFP

UPDATED SOW

19104 36C24418R0325 03-21-2018 N 812332 Department of Veterans Affairs Network Contracting Office 4

DEBRA.WILLARD@VA.GOV

Department of Veterans Affairs Network Contracting Office 4 Michael J. Crescenz VA Medical Center 3900 Woodland Ave Philadelphia, PA 19104

DEBRA.WILLARD@VA.GOV

Statement of Work (Laundry Contract Specific Tasks)

1. General – The Contractor shall accept for processing all soiled linen, uniforms, patient clothing, mops, etc. After processing all items are to be finished and delivered to the Medical Center in accordance with the term outlined below.

2. Workmanship- . All workmanship shall be in accordance with practices/guidelines established and accepted industry standards. It is intended that services shall include all processes necessary for the laundering and finishing of the articles even though every step involved is not specifically mentioned. All work shall be performed under sanitary conditions as specified by the Joint Commission (JC). Physical separation, through the presence of a barrier wall and the use of pass-through equipment is required to maintain positive air pressure in the clean section relative to a negative air pressure in the soiled section. In no case shall clean and soiled linen share the same physical space. The Contractor Laundry Plant layout/design incorporates a “design for asepsis” whereby clean linen neither comes into contact with soiled linens nor shares the same physical space, thus avoiding cross-contamination and/or reintroduction of bacteria once processed. The Contractor Laundry Plant shall be open to inspection of sanitary conditions by Medical Center representatives. After processing, laundered articles shall be in serviceable and sanitary condition, meeting established quality and performance requirement standards

3. Scheduling

a. Contractor will assure timely pick up of Soiled Linen to be processed.

b. Clean linen will be provided and available for delivery Monday through Saturday weekly.

4. Exceptions – In the event of Federal Holidays, inclement weather, and other uncontrollable or unforeseeable conditions, should an alternate schedule be required, Contract will coordinate alternates with the Medical Center.

5. Transportation Specific Tasks - The tasks which shall be the basis for the work performed are:

a. Trucks linen carts to be cleaned with approved sanitizing agents.

b. Trucks is loaded and ready for transport, Medical Center personnel will lock and seal each truck box utilizing provided padlock and numbered seal. Medical Center personnel will verify that each truck received is padlocked. Any deviation will be reported immediately Medical Center.

6. Packaging- All items returned to or requested by Medical Center shall be neatly folded, counted and stacked in linen carts as follows:

6.1.1. Flatwork items that must be conditioned, ironed and folded

6.1.1.1 Apron, cook

6.1.1.2 Pillowcases, regular

6.1.1.3 Pillowcases, surgical

6.1.1.4 Sheets, poly/cotton, bed

6.1.1.5 Tablecloth

6.1.1.6 Towel, kitchen

6.1.1.7 Towel, huck

6.1.1.8 Items that must be finished and placed on hangers

6.1.1.9 Patient personal clothing 9shirt/pants) – identified/separated by ward/unit

7.1.1.1 Shirt, uniform

7.1.1.2 Trouser, uniform

7.1.1.3 Smock, knee length, long coats

7.1.1.4 Coveralls

7.1.1.5 Coat, short

7.1.1.6 Pantsuit, top

7.1.1.7 Pantsuit, bottom

7.1.1.8 Scrubs used as a uniform

7.1.1.9 Dress

8.1.1.1 Top

8.1.1.2 Bottom

8.1.1.3 Warm –up Jackets

8.1.1.4 Item that must be tumbled dried and folded

8.1.1.5 Bathrobe

8.1.1.6 Blankets, bath

8.1.1.7 Blanket, Bedspread

8.1.1.8 Cover, mattress

8.1.1.9 Curtains, shower

9.1.1.1 Curtains, cubicle

9.1.1.2 Gown, operating

9.1.1.3 Gown, Patient

9.1.1.4 Gown, isolation

9.1.1.5 Pads, absorbent

9.1.1.6 Pads, mattress

9.1.1.7 Pajamas

9.1.1.8 Coat

9.1.1.9 Trousers

10.1.1 Towel, bath

10.1.2 Washcloths

10.1.3 Bibs

10.1.4 Surgical Scrubs –

A. tops, B. bottoms

10.1.5 Items that must be cleaned, dried and returned in bulk –

a. Mops, wet

b. Mops, dust

10.1.6 Items that must be dried and placed in laundry bags

Fitted sheets Linen bags Rags

10.1.7 Items that must be finished folded, identified by patient name/number, if any, and put in protective packaging.

10.1.8 Patient’s Personal Clothing, which is not on hangers, Identified/Separated by wards/unit A. Small B. medium

10.1.9 Packaging:

11.1.1 Linen is packaged in bulk by items according to quotes and established arrangement

11.1.2 Items finished and placed on hangers are returned in carts with a coat bar. They are placed on the hanger so identification number and size is showing, if any.

11.1.3 Additional Guidance- To eliminate the need for separate listing of items that are received infrequently, the items ‘Miscellaneous: small, medium, large’’ is shown at the end of each lot. This should be interpreted as follows:

11.1.4 Laundry:

Small: An item requiring the approximate time, effort and cost to process as a pillow case.

Medium: An item requiring the approximate time, effort and cost to process a sheet or spread.

Large: An items requiring the approximate time, effort and cost to process as a blanket.

11.1.5 Applicable Regulation, Manuals, Specifications and Technical Exhibits Document applicable to the PWS are listed below. These documents are mandatory. At the start of the contract the Government shall provide one copy of all mandatory regulations, manuals and specifications listed below to the Contractor. Supplements and amendments thereto, shall be updated and shall be considered to be in full force and effective immediately upon receipt by the Contractor. The policies and procedures of mandatory directives shall be adhered to at all times. It is the Contractor’s responsibility to insure that all mandatory publications are posted and up to date:

Security Clearance or Access Controls Facility Policies concerning fire/disaster programs

Parking Infection Control Manual Facility Policy on Laundry, Line, Uniform, Management

11.1.6 Technical Exhibits: Annual Workload Information

11.1.7 The workload stated in the following of schedule of service is approximately, based on the volume handled FY15, and no way is to be construed as a guarantee by the government as to work that will be processes under contract. In regard, the workload is subject to changes resulting from many factors, i.e. hospital admissions, weather, mission changes, product changes (new light fabrics) etc.

11.1.8 VAMC – Annual

Total Soiled Poundage Process Annual – 1323300.00 Including the following:

Uniforms- 58,118 Mops -299 Patient Clothing – 156,444 General Linen – 1,108,439 General Linen Quotes (5 days daily Delivery)

1. Flat Sheet

2. Fitted Sheet

3. Pillowcase

4. Bed Pad

5. Bedspread/thermal Blanket

6. Washcloth

7. Hand Towel, white

8. Male Pajama, 5x large

9. Male Pajama, 4x large

10. Male Pajama, 3xlarge

11. Male Pajama, 2xlarge

12. Male Pajama, x-large

13. Male Pajama, large

14. Male Pajama, Medium

15. Male Pajama, Small

16. Male Pajama, Trouser 5X

17. Male Pajama, Trouser 4X

18. Male Pajama, Trouser 3X

19. Male Pajama, Trouser 2X

20. Male Pajama, Trouser x- large

21. Male Pajama, Trouser large

22. Male Pajama, Trouser, medium

23. Male Pajama, Trouser, small

24. Male Robe, x large

25. Male Robe, large

26. Male Robe, medium

27. Male Robe, x small

28. Male Robe, x large

29. Male Robe, 2x large

30. Male Robe, 3x large

31. Male Robe,4 x large

32. Gown, Patient

33. Isolation Gowns

34. BIB

35. Blanket , Bath

36. Female PJ’’s (small -3xl)

37. Female Robes Bath (small -3xl)

38. Socks, Non Skid

Employee Uniforms Quota (72 hours turn around) Shirts Smocks T-Shirts Polo Shirts Doctor Coats Lab Coats Dresses Trousers Culottees Coveralls Jackets Bibs Glovers

Patient Personal Clothing (72 hours turnaround) Shirts Polo Shirts T-shirts S=Sweaters Jackets Trouser Shorts Skirts Dresser Housecoats Pajamas SweatPants Underwear Bras/Panties Socks Slippers Glover/Mittens Scarves Handkerchiefs

REQUIREMENTS

1. Contractor is in accordance with the terms and conditions of this agreement to provide and/or process linens for Medical Center.

ANSWERS TO QUESTIONS FROM THE RFP 36C24418R0325:

THERE IS A NEW SOW SEE ATTACHED MODIFICATION

QUESTION 1:

Section 1.1 CONTRACT ADMINISTRATION DATA The Invoice submission interval is not checked off (it is also left blank in Section A.4). We normally invoice our VA customers on a monthly basis. Please confirm the invoice submission interval.

ANSWER 1:

THIS HAS NOT CHANGED FOR THE VA. PLEASE SUBMIT ALL INVOICES THROUGH OB10 SEE LINK http://www.tungsten-network.com/customer-campaigns/veterans-affairs/

QUESTION 2:

Section 1.2 SCHEDULE OF SUPPLIES OR SERVICES AND PRICES/COSTS Please confirm that the items and quantities listed (page 7) represent a monthly pound total for each product category:

General Linen 11,891.04 OR/Surgical Linen 5,085.60 Uniforms 63,542.40

MOPS 26,856.00

The chart listing the Item Descriptions and Estimated Annual Quantity (page 7) does not add up to the Estimated Annual Quantity of 1,323,300 lbs. on the second chart (page 8).

Contract term listed in the solicitation is for one (1) year. Are there any option years?

Section 1.2.2 Packaging – Item 6.1.1.9 Patient personal clothing -- what are the annual pounds for this category?

Item 7.1.1.8 Scrubs used as a uniform must be finished and placed on hangars. Item 10.1.4 surgical scrubs must be tumble dried and folded. How will the contractor know which scrubs are used as “uniforms” and which are not? Will they be clearly marked?

Are surgical scrubs included in the category of “uniforms” or as “OR surgical linen”?

Item 9.1.1.7 Pajamas – are they included as “general linen” or “patient clothing”?

Item 10.1.18 Patient’s Personal Clothing, which is not on hangars – does this refer to items such as socks and undergarments? If so, are these items labeled? If yes, does the label list the patient room number? Our concern is the need to understand how the contractor will be able to identify the garments that are not hung on hangars and return them to the correct patient.

ANSWER 2:

PLEASE SEE NEW SOW

Please confirm that the items and quantities listed (page 7) represent a monthly pound total for each product category:

General Linen 11,891.04 OR/Surgical Linen 5,085.60 Uniforms 63,542.40

MOPS 26,856.00

The chart listing the Item Descriptions and Estimated Annual Quantity (page 7) does not add up to the Estimated Annual Quantity of 1,323,300 lbs. on the second chart (page 8).

Contract term listed in the solicitation is for one (1) year. Are there any option years? (NO) Section 1.2.2 Packaging – Item 6.1.1.9 Patient personal clothing -- what are the annual pounds for this category? (SEE UPDATED SOW) Item 7.1.1.8 Scrubs used as a uniform must be finished and placed on hangars. Item 10.1.4 surgical scrubs must be tumble dried and folded. How will the contractor know which scrubs are used as “uniforms” and which are not? Will they be clearly marked?(SEE UPDATED SOW) Are surgical scrubs included in the category of “uniforms” or as “OR surgical linen”? (SEE UPDATED SOW) Item 9.1.1.7 Pajamas – are they included as “general linen” or “patient clothing”? (SEE UPDATED SOW) Item 10.1.18 Patient’s Personal Clothing, which is not on hangars – does this refer to items such as socks and undergarments? If so, are these items labeled? If yes, does the label list the patient room number? Our concern is the need to understand how the contractor will be able to identify the garments that are not hung on hangars and return them to the correct patient.(SEE UPDATED SOW)

QUESTION 3:

SECTION 1.3 – STATEMENT OF WORK

Item 1.3.1.1 seems to indicate that the hospital will be renting linen as part of this contract, but is not explicit. Please confirm that unless otherwise detailed, general linen, OR linen, uniforms, etc. will be owned by the contractor and provided on a rental basis to the hospital.

Will uniforms be customer owned?

ANSWER 3:

NOTHING WILL BE RENTED (SEE UPDATED SOW)

QUESTION 4:

SECTION 5 – SPECIFIC TASKS

5.1 Carts – Community Living Center – Are the carts listed in this section regular bulk linen carts or exchange carts? What is the current practice?

Thank you in advance for your response.

ANSWER 4:

THIS IS REMOVED (SEE UPDATED SOW)

QUESTION 5:

Is all the linen in this solicitation to be rental linen? Can you clarify what else is to be rental?

ANSWER 5:

AGAIN THERE ARE NO RENTAL LINENS OR ANYTHING ELSE.

End of Document