Pharmaceutical Waste Management Services

The Department of Veterans Affairs Veterans Health Administration Veterans Integrated Service Network 5 is seeking pharmaceutical waste management services for the Hershel "Woody" Williams VA Medical Center in Huntington, West Virginia. The procurement covers comprehensive waste management services including collection, packaging, transportation, and disposal of hazardous pharmaceutical waste such as aerosols and silver nitrate, with services extending beyond basic waste removal to include waste identification, staff training, container provision, and regulatory compliance documentation. The contract structure includes a base year with four one-year option periods, spanning from November 1, 2025, to October 31, 2030, and requires contractors to demonstrate Department of Transportation training, state licensing, and waste management capabilities. The solicitation will be awarded to the lowest-priced technically acceptable offeror under a firm-fixed-price arrangement. Proposals must be submitted by September 30, 2025, at 3:00 PM EST, with questions and answers having been provided in a recent amendment dated September 23, 2025.

This solicitation operates without any set-aside designations and represents a transition from a previous incumbent contract that ended in August 2025, with a current bridge contract currently in place. The estimated contract value appears to be approximately $47 million based on the annual pharmaceutical waste volume of approximately 5,600 pounds or roughly 1 ton per year. Key operational requirements include providing approximately 50 black waste containers, conducting weekly pickups and exchanges across various satellite accumulation areas, with containers considered full at 3/4 capacity, and performing quarterly waste disposal activities. The contractor must also develop a custom pharmaceutical waste database and provide comprehensive documentation and reporting while ensuring compliance with EPA, DOT, and The Joint Commission regulations. Performance will take place at the VA Medical Center in Huntington, West Virginia, with the scope specifically excluding regular medical waste and controlled substances.