PerkinElmer Service Maintenance Agreement

Special Notice Notice of Intent to Award a Single-Source Procurement
The Department of Veterans Affairs, Veterans Health Administration, Veterans Integrated Service Network (VISN) 17, Network Contracting Office (NCO) 17, located at 5441 Babcock Road, Ste. 302, San Antonio, TX 78240 intends to solicit and award a single-source firm-fixed priced service maintenance agreement for one (1) base year and four (4) option years to PerkinElmer Health Sciences, Inc. for the following PerkinElmer equipment:
DESCRIPTION
MAKE/MODEL
LOCATION
Liquid Scintillation Analyzer
Tri-Carb 2910 TR
Radiation Safety, Lab room K203.2
Epson Printer
Model B251A
Radiation Safety, Lab room K203.2
Wizard2 Automatic Gamma Counter
2480
Radiation Safety, Lab room K203.2
Lexmark Printer
4514-220
Radiation Safety, Lab room K203.2
Liquid Scintillation Analyzer
Tri-Carb 2910 TR
Research, room S202
Brother Printer
HL-L2320D
Research, room S202
Wizard2 Automatic Gamma Counter
2480
Research, room S202
Lexmark Printer
4514-220
Research, room S202
Wizard2 Automatic Gamma Counter
2470
Radiation Safety Hot Lab
Brief Service Description: The Contractor must provide all materials, tools, labor, travel, replacement parts, and test equipment necessary to provide preventive maintenance and repairs for the equipment listed above. Contractor shall maintain or restore the listed equipment to operating specifications according the manufacturer's recommendations. Preventive maintenance must include, but is not limited to, the following:
Note all possible problems the customer has had with the instruments.
Check the I-129 peak position (2470 WIZARD2). Adjust if necessary.
Check the Cs-137 main peak and X-ray peak position (2480 WIZARD2). Adjust if necessary.
Run I-129 normalization and record the peak channel for each detector.
Calculate and record the I-129 counting efficiency for each detector.
Record the I-129 resolution.
Run I-125 normalization and record the peak channel for each detector.
Calculate and record the I-125 counting efficiency for each detector.
Record the I-125 resolution
Run background normalization and print the result. Record the Open window background values. Use 600s counting time for the background normalization.
Clean the detectors and sample lifting forks with alcohol.
Clean and lubricate the arm and lift mechanism.
Clean the conveyor and check the condition and tightness of the belts and chains.
Clean the rack sensor reflective mirror.
Apply silicon grease onto the conveyor motor drive belts if the conveyor is noisy.
Run a test with short counting time and check the rack and lifting fork stop positions. Adjust if necessary.
While running a test check the operation of the lid sensor.
Preventive maintenance on the Tri-Carb shall include, but not limited to the following:
Note all possible problems the customer has had with the instrument.
Number of cycles loggedÂ
Inspect the lead base area
Clean PMT faces
Clean PMT reflectors
Inspect elevator spring assembly
Clean/Inspected elevator pedestal
Clean/Inspected light seal rings on elevator body assembly
Cleaned the detector enclosure area
Clean the fan filter on instrument back
Clean the sample changer deck and both sides of lid
Blow dust out of static controller
Clean optical readers with MeOH or distilled water
Check the following adjustments
Load end drive adjustments
Transfer drive adjustments
Sample changer belt tension
Shutter sensors
Tab puller sensors
Hold down rail adjustments
All hardware for tightness
Elevator up adjustment
Elevator down adjustment
Protocol plug and flag actuators
Inspect the Barium source for wear
Check the operation of the following mechanical assemblies
All sensors
Transfer drives
Tab pullers
Shutters
Verified sample changer operation with large and small vials
Inspect damaged cassettes
Test the temperature if a chill pack if installed
Perform a System Normalization and Calibration (SNC) on the system
Preventive maintenance on the various printers shall include, but not be limited to:
Inspect paper pickup rollers for dust, clean if necessary
If rollers are shiny/glazed replace them
Inspect separation pads for dust, separation pads should be replaced at the same time when rollers are replaced
Clean transfer rollers and printer heads
Inspect mirrors for dust and grime buildup, clean if necessary
Inspect fuser assembly rollers for marks and replace if there any marks of blemishes present
Services will be performed at the South Texas Veterans Health Care System, Audie L. Murphy VA Hospital, 7400 Merton Minter St., San Antonio, Texas 78229.
The NAICS Code for this procurement is 811219 Other Electronic and Precision Equipment Repair and Maintenance with has a Small Business Size Standard of $20.5M. This action is accomplished under FAR 13.106-1(b)(1)(i), Soliciting from a Single-Source . This notice is not to be considered a request for quotations or proposals. No contract will be awarded based on offers received in response to this notice; however, any offers received may be used to determine if a comparable source is available and more advantageous to the government. All responsible sources may submit a response; which, if timely received, will be considered by the agency. To avoid Gray Market purchases, any response received from other than the OEM for any medical equipment must contain documentation showing OEM training certification on the equipment listed and a letter from the OEM stating the company is an authorized distributor and/or service provider for the medical equipment listed. If parties choose to respond, any cost associated with preparation and submission of data or cost incurred in response to this announcement shall be the sole responsibility of the contractor and will not be reimbursed by the Government. A determination by the Government not to compete this proposed requirement based upon responses to this notice is solely within the discretion of the Government. If no affirmative written response is received by the response date and time, a purchase order will be issued to PerkinElmer Health Sciences, Inc. without any further notice. Interested firms must respond by email directly to Juan.Martinez4@va.gov no later than 12:00 P.M. CST on 18 January 2019..