Peace Corps Promotional Items
Closed Solicitation Posted
- Solicitation number
- RFQ_1145PC19Q0007
- Agency
-
Peace Corps
- Responses due
- Set-aside
- Woman-Owned Small Business
Opportunity facts
- NAICS code
- 453210 Office Supplies and Stationery Stores
- PSC
- Not on record
- Place of performance
- Melwood inc. Fulfillment Center c/o Peace Corps 5620 Dower House Road Upper Marlboro, Maryland 20772, United States
Notice details come from SAM.gov. Updated .
Notice text
4 versions
Update #4 · Latest ·
Q &A RE: RFQ_1145PC19Q0007 -Peace Corps Promotional Items posted on FBO 3/07/19 ( In response to all questions recieved).
1. Who is currently providing these services (company name, contract number)? There is No incumbent, we've made micro-purchases via the Federal UNICOR program, but feel we need a more flexible and effective way to meet our promotional material needs.
2. Do the quantities listed in Attachment A represent the estimated annual quantities for each product? These represent our estimated quarterly order.
3. Can the page limit for product sample photos be increased from 2 pages to 4 pages? Max is hereby lifted from 2 to 5.
4. Is Attachment C Reps and Certs to be included in the response to the government? YES
5. Can you provide photos or renderings for all 23 Items? The sample order has been revised to just 9 items. The pictures and the product specifications can be found on revised attachment B.
6. Can you provide specifications (Size, color, etc) for the 23 Items? The sample order has been revised to just 9 items. The pictures and the product specifications can be found on revised attachment B.
7. Can you provide Part Numbers, Unit Pricing and Quantities for the last time these items were procured? The requested volume in the sample order is representative of our quarterly demand for these products.
8. Will there be, or can there be established, a set minimum of quantities for each item per order ? (This affects the cost of shipping) Bids can set minimum order limits of 1,000 items, for every item except the t-shirts.
9. Will each of the items be ordered in the quantities specified in the Sample Call Order Pricing Template? TBD. The sample order represents the estimated size and items anticipate for a typical order. .Any given order would be for at least $10,000 worth of items.
10. What is the need by date in days ARO? Once an order is finalized, i.e. the total number of items are set and designs are approved by the COR, delivery should occur no longer that 45 days from the time of order. Vendors are welcome to propose a shorter standard turnaround time to make their quote more competitive.
11. I do not see that FAR 52.225-1 (Buy American Act) is called out. I would like to confirm that the Items do not have to comply with the BAA. We do want them BAA compliant. Please note, the updated solicitation will specify that it incorporates the Buy American Act (BAA) per FAR 52.225-1 (Buy American Act) .
12. Would it be possible to obtain a vector file or large format of the Peace Corps logo to upload for example images? See attached PC logo file attached
13. Product Samples: I'm assuming this means pre-production samples, not blank or random samples? Yes, pre-production samples
14. Are the specifics of the imprint on each item static? That is, the logo for each item is established at the beginning of the program and cannot be changed without changes to our Fixed-firm pricing. Yes, the logo is firm but the imprint might be different depending on the item. For example, the notebook might only have the logo and the Peace Corps name but another item might include the logo, name and the website information.
15. Will we get logo detail (number of colors) before each submission? Yes
16. Under 3.2.1.a it is mentioned that the contractor must have an operational online website by the time this solicitation closes. Do webstores that we do for other identities that can be re-branded quickly satisfy this requirement? What you stated is fine
17. Can the government provide item descriptions for each item in Attachment A (see information below) to ensure consistency of responses from all offerors? Yes, see specs and revised sample order quantities below. Note, the sample order has been simplified down from 23 to 9 items.
Specifications
Earth Ball Stress Reliever:
• Size - 2.5" Diameter
• Number of imprint colors - one color
• Does the overall design need to match the provided image? - Yes
Pop Sockets:
• Do these need to be name brand pop sockets or can they be knock-offs? - knock-offs
• Does this need to include the holder as well? - Yes
• Number of colors to imprint - 1 color
Eco Magnetic Notebook:
• Size? - 5.25 x 7 in Notepad
• Do we have to match the binding per the provided image? - match or better quality
• Number of colors to imprint - logo is on a sticky adhesive, it's not printed on the notebook. Full color of the logo
• Number of pages - 60
• Lined or blank pages (or does it matter?) - lined
• Does this need to come with a pen? - yes
Sticky Note Full Cube:
• Number of imprint colors? - 1-color, 1-imprint design on all four sides
• How many sheets per cube? - 1000
• Size of cube? - 3.375" x 3.375" x 3.375"
• Printing on top pages only or on sides as well? - on sides as well
Charging Cables:
• Specific color(s) for item - Red/White/Blue
• Number of colors to imprint - 1 color
Tote Bags:
• Size - 13" W x 12.5" H
• Number of colors to imprint - 1 color
• One side vs. two? - one side
• Specific type of material - canvas, natural
• Gusset, if any - No
Round Cork Coasters:
• Size: diameter x thickness - 3 1/2" Diameter x 1/8" Thick
• Number of colors to imprint - 1 color
Stickers:
• Size - 3" diameter
• Number of colors to imprint - full color
• Special type of backing, i.e. kiss cut, on rolls, individual, etc. - kiss cut
• Permanent or removable adhesive - removable adhesive
Cotton T-shirt:
• Number of colors to screen print -
• Are there extended sizes? - Yes,
• Unisex? - Yes
• Material/weight - 5.2- ounce, 100% cotton
• Moisture wicking, snag-free, - requirements, if any - Lay- flat collar, Tag- free label, Shoulder- to- shoulder taping, Double- needle sleeves and hem
Items Quantities Ordered
Sticky note full cube 4000
Round cork coasters 4000
Eco magnetic notebook 4000
Earth ball stress reliever 5000
Tote bags 5100
Charging cables 5000
Pop sockets 5000
Stickers 5000
Cotton t-shirt 3000
Small - 25%
Med - 35%
Large - 30 %
x-large - 8%
2x-large - 2%
REVISED SAMPLE ORDER (ALSO FOUND IN REVISED ATTACHMENT A)
.
Update #3 ·
1. This is a combined synopsis/solicitation for commercial items prepared in accordance with FAR Part 13 Simplified Acquisition Procedures. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued. The solicitation (1145PC19Q0007) is being issued as a Request for Quote (RFQ). This notice and the incorporated provisions and clauses are those in effect through the Federal Acquisition Regulations (FAR).
2. Offerors must be registered in System for Award Management (SAM) at http://www.SAM.gov, in order to be considered for award.
3. This is a 100% Woman Owned Small Business (WOSB) set-aside and only qualified offerors may apply.
4. The North American Industry Classification System (NAICS) code for this requirement is 453210 (Office Supplies and Stationery), with a small business size standard of $32.5 Million.
FAR Clauses 52.212-1 through 52.212-5 apply to this procurement. For the exact text and wording of clauses and provisions please see http://farsite.hill.af.mil. The Government intends to award one (1) Firm Fixed Price Blanket Purchase Agreement (BPA) under this solicitation. Please submit any questions regarding this RFQ to Michael Olsen, email: molsen2@peacecorps.gov by February 21, 2019 at 11:00 am Washington, D.C. local time. Quotes in response to this RFQ must be submitted to Peace Corps no later than March 20, 2019, 11:00pm (Washington D.C. local time) to molsen2@peacecorps.gov. Quotes must follow all instructions provided within and will be assessed against the evaluation criteria outlined in this RFQ. Please ensure you list your DUNS number on your quote
Enclosed Documents:
(1) RFQ Solicitation: 1145PC19Q0007
(2) Attachment_ A_ Pricing template for Sample BPA Call order 0001 (used revised version)
(3) Attachment_ B_ Sample Picture Representations of Peace Corps Promo Items (use revised version)
(4) Attachment _C_ FAR 52.212-3 Offeror Reps and Certs-Commercial Items
Added: Mar 07, 2019 4:21 pm Modified: Mar 07, 2019 4:40 pmTrack Changes Q &A RE: RFQ_1145PC19Q0007 -Peace Corps Promotional Items posted on FBO 3/07/19 ( In response to all questions recieved).
1. Who is currently providing these services (company name, contract number)? There is No incumbent, we've made micro-purchases via the Federal UNICOR program, but feel we need a more flexible and effective way to meet our promotional material needs.
2. Do the quantities listed in Attachment A represent the estimated annual quantities for each product? These represent our estimated quarterly order.
3. Can the page limit for product sample photos be increased from 2 pages to 4 pages? Max is hereby lifted from 2 to 5.
4. Is Attachment C Reps and Certs to be included in the response to the government? YES
5. Can you provide photos or renderings for all 23 Items? The sample order has been revised to just 9 items. The pictures and the product specifications can be found on revised attachment B.
6. Can you provide specifications (Size, color, etc) for the 23 Items? The sample order has been revised to just 9 items. The pictures and the product specifications can be found on revised attachment B.
7. Can you provide Part Numbers, Unit Pricing and Quantities for the last time these items were procured? The requested volume in the sample order is representative of our quarterly demand for these products.
8. Will there be, or can there be established, a set minimum of quantities for each item per order ? (This affects the cost of shipping) Bids can set minimum order limits of 1,000 items, for every item except the t-shirts.
9. Will each of the items be ordered in the quantities specified in the Sample Call Order Pricing Template? TBD. The sample order represents the estimated size and items anticipate for a typical order. .Any given order would be for at least $10,000 worth of items.
10. What is the need by date in days ARO? Once an order is finalized, i.e. the total number of items are set and designs are approved by the COR, delivery should occur no longer that 45 days from the time of order. Vendors are welcome to propose a shorter standard turnaround time to make their quote more competitive.
11. I do not see that FAR 52.225-1 (Buy American Act) is called out. I would like to confirm that the Items do not have to comply with the BAA. We do want them BAA compliant. Please note, the updated solicitation will specify that it incorporates the Buy American Act (BAA) per FAR 52.225-1 (Buy American Act) .
12. Would it be possible to obtain a vector file or large format of the Peace Corps logo to upload for example images? See attached PC logo file attached
13. Product Samples: I'm assuming this means pre-production samples, not blank or random samples? Yes, pre-production samples
14. Are the specifics of the imprint on each item static? That is, the logo for each item is established at the beginning of the program and cannot be changed without changes to our Fixed-firm pricing. Yes, the logo is firm but the imprint might be different depending on the item. For example, the notebook might only have the logo and the Peace Corps name but another item might include the logo, name and the website information.
15. Will we get logo detail (number of colors) before each submission? Yes
16. Under 3.2.1.a it is mentioned that the contractor must have an operational online website by the time this solicitation closes. Do webstores that we do for other identities that can be re-branded quickly satisfy this requirement? What you stated is fine
17. Can the government provide item descriptions for each item in Attachment A (see information below) to ensure consistency of responses from all offerors? Yes, see specs and revised sample order quantities below. Note, the sample order has been simplified down from 23 to 9 items.
Specifications
Earth Ball Stress Reliever:
• Size - 2.5" Diameter
• Number of imprint colors - one color
• Does the overall design need to match the provided image? - Yes
Pop Sockets:
• Do these need to be name brand pop sockets or can they be knock-offs? - knock-offs
• Does this need to include the holder as well? - Yes
• Number of colors to imprint - 1 color
Eco Magnetic Notebook:
• Size? - 5.25 x 7 in Notepad
• Do we have to match the binding per the provided image? - match or better quality
• Number of colors to imprint - logo is on a sticky adhesive, it's not printed on the notebook. Full color of the logo
• Number of pages - 60
• Lined or blank pages (or does it matter?) - lined
• Does this need to come with a pen? - yes
Sticky Note Full Cube:
• Number of imprint colors? - 1-color, 1-imprint design on all four sides
• How many sheets per cube? - 1000
• Size of cube? - 3.375" x 3.375" x 3.375"
• Printing on top pages only or on sides as well? - on sides as well
Charging Cables:
• Specific color(s) for item - Red/White/Blue
• Number of colors to imprint - 1 color
Tote Bags:
• Size - 13" W x 12.5" H
• Number of colors to imprint - 1 color
• One side vs. two? - one side
• Specific type of material - canvas, natural
• Gusset, if any - No
Round Cork Coasters:
• Size: diameter x thickness - 3 1/2" Diameter x 1/8" Thick
• Number of colors to imprint - 1 color
Stickers:
• Size - 3" diameter
• Number of colors to imprint - full color
• Special type of backing, i.e. kiss cut, on rolls, individual, etc. - kiss cut
• Permanent or removable adhesive - removable adhesive
Cotton T-shirt:
• Number of colors to screen print -
• Are there extended sizes? - Yes,
• Unisex? - Yes
• Material/weight - 5.2- ounce, 100% ComfortSoft® cotton
• Moisture wicking, snag-free, - requirements, if any - Lay- flat collar, Tag- free label, Shoulder- to- shoulder taping, Double- needle sleeves and hem
Items Quantities Ordered
Sticky note full cube 4000
Round cork coasters 4000
Eco magnetic notebook 4000
Earth ball stress reliever 5000
Tote bags 5100
Charging cables 5000
Pop sockets 5000
Stickers 5000
Cotton t-shirt 3000
Small - 25%
Med - 35%
Large - 30 %
x-large - 8%
2x-large - 2%
REVISED SAMPLE ORDER (ALSO FOUND IN REVISED ATTACHMENT A)
.
Update #2 ·
Q &A RE: RFQ_1145PC19Q0007 -Peace Corps Promotional Items posted on FBO 3/07/19 ( In response to all questions recieved).
1. Who is currently providing these services (company name, contract number)? There is No incumbent, we've made micro-purchases via the Federal UNICOR program, but feel we need a more flexible and effective way to meet our promotional material needs.
2. Do the quantities listed in Attachment A represent the estimated annual quantities for each product? These represent our estimated quarterly order.
3. Can the page limit for product sample photos be increased from 2 pages to 4 pages? Max is hereby lifted from 2 to 5.
4. Is Attachment C Reps and Certs to be included in the response to the government? YES
5. Can you provide photos or renderings for all 23 Items? The sample order has been revised to just 9 items. The pictures and the product specifications can be found on revised attachment B.
6. Can you provide specifications (Size, color, etc) for the 23 Items? The sample order has been revised to just 9 items. The pictures and the product specifications can be found on revised attachment B.
7. Can you provide Part Numbers, Unit Pricing and Quantities for the last time these items were procured? The requested volume in the sample order is representative of our quarterly demand for these products.
8. Will there be, or can there be established, a set minimum of quantities for each item per order ? (This affects the cost of shipping) Bids can set minimum order limits of 1,000 items, for every item except the t-shirts.
9. Will each of the items be ordered in the quantities specified in the Sample Call Order Pricing Template? TBD. The sample order represents the estimated size and items anticipate for a typical order. .Any given order would be for at least $10,000 worth of items.
10. What is the need by date in days ARO? Once an order is finalized, i.e. the total number of items are set and designs are approved by the COR, delivery should occur no longer that 45 days from the time of order. Vendors are welcome to propose a shorter standard turnaround time to make their quote more competitive.
11. I do not see that FAR 52.225-1 (Buy American Act) is called out. I would like to confirm that the Items do not have to comply with the BAA. We do want them BAA compliant. Please note, the updated solicitation will specify that it incorporates the Buy American Act (BAA) per FAR 52.225-1 (Buy American Act) .
12. Would it be possible to obtain a vector file or large format of the Peace Corps logo to upload for example images? See attached PC logo file attached
13. Product Samples: I'm assuming this means pre-production samples, not blank or random samples? Yes, pre-production samples
14. Are the specifics of the imprint on each item static? That is, the logo for each item is established at the beginning of the program and cannot be changed without changes to our Fixed-firm pricing. Yes, the logo is firm but the imprint might be different depending on the item. For example, the notebook might only have the logo and the Peace Corps name but another item might include the logo, name and the website information.
15. Will we get logo detail (number of colors) before each submission? Yes
16. Under 3.2.1.a it is mentioned that the contractor must have an operational online website by the time this solicitation closes. Do webstores that we do for other identities that can be re-branded quickly satisfy this requirement? What you stated is fine
17. Can the government provide item descriptions for each item in Attachment A (see information below) to ensure consistency of responses from all offerors? Yes, see specs and revised sample order quantities below. Note, the sample order has been simplified down from 23 to 9 items.
Specifications
Earth Ball Stress Reliever:
• Size - 2.5" Diameter
• Number of imprint colors - one color
• Does the overall design need to match the provided image? - Yes
Pop Sockets:
• Do these need to be name brand pop sockets or can they be knock-offs? - knock-offs
• Does this need to include the holder as well? - Yes
• Number of colors to imprint - 1 color
Eco Magnetic Notebook:
• Size? - 5.25 x 7 in Notepad
• Do we have to match the binding per the provided image? - match or better quality
• Number of colors to imprint - logo is on a sticky adhesive, it's not printed on the notebook. Full color of the logo
• Number of pages - 60
• Lined or blank pages (or does it matter?) - lined
• Does this need to come with a pen? - yes
Sticky Note Full Cube:
• Number of imprint colors? - 1-color, 1-imprint design on all four sides
• How many sheets per cube? - 1000
• Size of cube? - 3.375" x 3.375" x 3.375"
• Printing on top pages only or on sides as well? - on sides as well
Charging Cables:
• Specific color(s) for item - Red/White/Blue
• Number of colors to imprint - 1 color
Tote Bags:
• Size - 13" W x 12.5" H
• Number of colors to imprint - 1 color
• One side vs. two? - one side
• Specific type of material - canvas, natural
• Gusset, if any - No
Round Cork Coasters:
• Size: diameter x thickness - 3 1/2" Diameter x 1/8" Thick
• Number of colors to imprint - 1 color
Stickers:
• Size - 3" diameter
• Number of colors to imprint - full color
• Special type of backing, i.e. kiss cut, on rolls, individual, etc. - kiss cut
• Permanent or removable adhesive - removable adhesive
Cotton T-shirt:
• Number of colors to screen print -
• Are there extended sizes? - Yes,
• Unisex? - Yes
• Material/weight - 5.2- ounce, 100% ComfortSoft® cotton
• Moisture wicking, snag-free, - requirements, if any - Lay- flat collar, Tag- free label, Shoulder- to- shoulder taping, Double- needle sleeves and hem
Items Quantities Ordered
Sticky note full cube 4000
Round cork coasters 4000
Eco magnetic notebook 4000
Earth ball stress reliever 5000
Tote bags 5100
Charging cables 5000
Pop sockets 5000
Stickers 5000
Cotton t-shirt 3000
Small - 25%
Med - 35%
Large - 30 %
x-large - 8%
2x-large - 2%
REVISED SAMPLE ORDER (ALSO FOUND IN REVISED ATTACHMENT A)
.
Update #1 ·
1. This is a combined synopsis/solicitation for commercial items prepared in accordance with FAR Part 13 Simplified Acquisition Procedures. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued. The solicitation (1145PC19Q0007) is being issued as a Request for Quote (RFQ). This notice and the incorporated provisions and clauses are those in effect through the Federal Acquisition Regulations (FAR).
2. Offerors must be registered in System for Award Management (SAM) at http://www.SAM.gov, in order to be considered for award.
3. This is a 100% Woman Owned Small Business (WOSB) set-aside and only qualified offerors may apply.
4. The North American Industry Classification System (NAICS) code for this requirement is 453210 (Office Supplies and Stationery), with a small business size standard of $32.5 Million.
FAR Clauses 52.212-1 through 52.212-5 apply to this procurement. For the exact text and wording of clauses and provisions please see http://farsite.hill.af.mil. The Government intends to award one (1) Firm Fixed Price Blanket Purchase Agreement (BPA) under this solicitation. Please submit any questions regarding this RFQ to Michael Olsen, email: molsen2@peacecorps.gov by February 21, 2019 at 11:00 am Washington, D.C. local time. Quotes in response to this RFQ must be submitted to Peace Corps no later than March 18, 2019, 11:00pm (Washington D.C. local time) to molsen2@peacecorps.gov. Quotes must follow all instructions provided within and will be assessed against the evaluation criteria outlined in this RFQ. Please ensure you list your DUNS number on your quote
Enclosed Documents:
(1) RFQ Solicitation: 1145PC19Q0007
(2) Attachment_ A_ Pricing template for Sample BPA Call order 0001
(3) Attachment_ B_ Sample Picture Representations of Peace Corps Promo Items
(4) Attachment _C_ FAR 52.212-3 Offeror Reps and Certs-Commercial Items
.
Files
| File | Type | Posted |
|---|---|---|
| Q&A_doc_for_RFQ_promo_items_3.13.2019.pdf | ||
| 3.7.2019_UPDATED_VRS_PROMO_ITEM__REQUEST_FOR_QUOTE_1145PC19Q0007.pdf | ||
| Revised_9_item_Sample_Call_Order_Pricing_Template___Attachment_(A).xlsx | XLSX spreadsheet | |
| Q&A_doc_for_RFQ_promo_items.pdf | ||
| APPENDIX_B_-Revised__Picture_Representation_&_Specs.docx | DOCX document | |
| Peace_Corps_Logo_Vertical_CMYK.jpg | JPG image | |
| Sample_Call_Order_Pricing_Template___Attachment_(A).xlsx | XLSX spreadsheet | |
| VRS_PROMO_ITEM__REQUEST_FOR_QUOTE_1145PC19Q0007.pdf | ||
| ATTACHMENT_C.docx | DOCX document | |
| Sample_Promo_Items__Pictures_Attachment_(B).pdf |
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