3.7.2019_UPDATED_VRS_PROMO_ITEM__REQUEST_FOR_QUOTE_1145PC19Q0007.pdf

RFQ 1145PC19Q0007

REQUEST FOR QUOTE

RFQ # 1145PC19Q0007

PEACE CORPS RECRUITMENT PROMOTIONAL ITEMS

TABLE OF CONTENTS

SECTION I --- GENERAL SOLICITATION INFORMATION

SECTION II --- SUPPLIES OR SERVICES AND PRICES

SECTION III --- DESCRIPTION OF AGREEMENT

SECTION IV--- PACKAGING AND MARKINGS

SECTION V. --- INSPECTION AND ACCEPTANCE

SECTION VI ---DELIVERIES OR PERFORMANCE

SECTION VII--- CONTRACT ADMINISTRATION DATA

SECTION VIII --- SPECIAL CONTRACT REQUIREMENTS

SECTION IX--- BPA CLAUSES

SECTION X--- LIST OF EXHIBITS AND ATTACHMENTS

SECTION XI--- CONDITIONS AND NOTICES TO OFFERORS CERTIFICATIONS

SECTION XII--- INSTRUCTIONS & PROVISIONS

SECTION XIII--- EVALUATION FACTORS FOR AWARD

SECTION I --- GENERAL SOLICITATION INFORMATION

Request for Quote (RFQ) No. 1145PC19Q0007

Title: Peace Corps Recruitment Promotional Items.

Requirement: The Peace Corps seeks to acquire Promotional items for recruitment, herein referred to as promo items. Promo items must display agency colored logos on all items in the colors: Pantone Red 200, Blue 281, and White (See Attachment B for sample promo items).

Authority: This acquisition is using the Simplified Acquisition Procedures set forth in the

Federal Acquisitions Regulations (FAR) Part 13.

Estimated Total Award Value (Including Option Years): $700,000.00

The National American Industry Classification Code (NAICS): 453210- Office Supplies and Stationery, with a small business size standard of $32.5 Million.

Issuing Office: Peace Corps, Office of Acquisition and Contract Management, 1111 20th Street, NW, Washington, DC 20526

Type of Agreement: Blanket Purchase Agreement (BPA).

Type of Orders (BPA): Call orders issued under this BPA contract shall be firm fixed-price

(FFP).

Agency Contact: Michael Olsen, Contract Specialist (CS) molsen2@peacecorps.gov

RFQ Issue Date: 02/15/2019

Questions Due Date: 02/21/2019 (11 am Washington DC Local Time)

Quote Due Date: 03/18/2019 (11 am Washington DC Local Time)

Extended Due Date: 03/20/2019 (11 am Washington DC Local Time)

SECTION II --- SUPPLIES OR SERVICES AND PRICES

II.1. The contractor shall furnish the following supplies, if and when requested by the contracting officer (or authorized representative of the contracting officer), during the specified period and within an aggregated amount of $700,000.00. Below is a non-exhaustive list of promo items Peace Corps may request via Call Order under the anticipated BPA. Note: Pricing agreed to by both parties, at time of BPA award, will be incorporated into the BPA, making it a priced BPA

Note: See Revised Attachment B for a sample Picture Representations of Promo Items.

II.2. Template Pricing Schedule for the BPA (sample call order Attachment A)

The pricing volume/template (See Attachment A) must be filled out on a firm fixed price (FFP) basis. The FFP should pricing should be all inclusive (See Section C.2.1 Description of

Agreement, Page 6, for additional information).

II.3. Terms of Payment

Peace Corps agrees to pay the Contractor for supplies provided under each call order under this

BPA that have been authorized by the Contracting Officer or an authorized Ordering Official

(i.e. the Technical Point of Contact (TPOC)). Peace Corps agrees to pay the Contractor at a price set and determined at award of the BPA call/order, if the following three (3) terms are met:

1. Supplies delivered to Peace Corps shall be substantiated by invoices, and delivery tickets for each call/order.

2. The Contractor warrants that prices set forth in each call awarded are as low as, or lower than those charged to most favored customers for comparable supplies under similar terms and conditions, in addition to any discounts for prompt payments.

3. All calls/orders issued against this BPA shall be Firm Fixed-Price.

Note 1: If a supply item is in scope, but not specifically identified and priced in BPA’s Price

Schedule, then it must be found fair and reasonable at the call order level.

Note 2: Firm Fixed Pricing represents a one-time cost, i.e. they cannot be set up as a repeating cost e.g. a subscription

SECTION III --- DESCRIPTION OF AGREEMENT

III.1. BACKGROUND

The Peace Corps sends the best and brightest Americans abroad on behalf of the United States to tackle the most pressing needs of people around the world. Volunteers work at the grassroots level to develop sustainable solutions that address challenges in education, health, community economic development, agriculture, environment, and youth in development. Through their service, volunteers gain a unique cultural understanding and a life-long commitment to service that positions them to succeed in today’s global economy. Since President John F. Kennedy established the Peace Corps in 1961, nearly 230,000 Americans of all ages have served in 141 countries worldwide.

III.2. PURPOSE OF BPA

The Peace Corps seeks to acquire promotional items to promote its’ brand and to bolster its’ efforts to recruit future Peace Corps Volunteers. The required promo items will be evaluated for aesthetic appeal and durability and must display colored logos on all items in the colors:

Pantone Red 200, Blue 281, and White. Peace Corps reserves the right to request sample promo items from all of the qualified competing vendors following the Quote deadline.

III.2.1 Description of Agreement (Requirements)

Listed below are requirements and salient characteristics Contractors must satisfy, to be eligible for award under this solicitation.

a) Product Catalog (On-line/Digital) –The Contractor shall have an operational on-line/website catalog by the time this solicitation closes. The Contractor must keep the on-line catalog operational for the duration of the Blanket Purchase Agreement’s period of performance i.e. up to five years.

b) Product Samples: For each Call order, the TPOC may request sample products. The

Contractor shall provide samples of each product requested by the TPOC within a reasonable timeframe agreed to by both parties. This requirement to provide samples can be waived on a case by case basis by the TPOC’s supervisor or a Peace Corps

Contracting Officer, if one or both conclude that a request for free samples is unreasonable e.g. overly burdensome or repetitive.

c) Item Customization – The Contractor must have the ability to frequently accept orders with items customized to feature the Peace Corps logo. Following the Call Order RFQ and before a quote is finalized, the Contractor must coordinate with the TPOC to ensure products are properly customized to item/size specifications for the graphic area needed to accommodate a Peace Corps Logo. A digital photo prototype/proof and final call order price quote, should be submitted by the final submission deadline established in the RFQ’s. b.

d) Quality – The Contractor shall provide the best current market quality of specific products with high quality logo printing with sun exposure protection. The Contractor shall understand and work with the Government Printing Office (GPO) Product Quality

Standards as outlined for Level I and Level II – Click here for GPO Link.

https://www.gpo.gov/docs/default-source/forms-and-standards-files-for-vendors/qatap.pdf?sfvrsn=2

e) Quantity – The Contractor shall provide the accurate quantity as specified in each call order.

f) Assembly – if necessary, the Contractor will assemble any items based on direction from the Peace Corps.

g) Pricing – The pricing of each item listed in the BPA award shall establish the ceiling price the Contractor may charge for that item. At the time of the quote, if the Contractor is publically selling an item for less than the established BPA rate, the quote must be downward adjusted to match this publically available pricing. Quoted pricing must be all inclusive, i.e. artwork set-up, cost per item, packaging fees, or delivery charges, must be included in price of each quote.

h) Customer Service – The Contractor must be available via phone and email, on weekdays. The Contractor must respond to the Agency’s inquiry within 24-hours and the

Agency will adhere to the same timeline structures i.e. Peace Corps will return communications to contractor within 24-hours.

i) Communication – To facilitate the opportunity for quicker communications, the

Contractor must be reachable for conversation by phone for at least six (6) hours each business day. These six (6) hours must fall between the primary business hours of 9 am to 6 pm DC standard time.

SECTION IV--- PACKAGING AND MARKINGS

IV.1. Delivery Coordination

The Contractor shall coordinate all deliveries with the designated TPOC, or the TPOC’s designated alternate. Items shall be delivered to the Agency Fulfillment Center (See Section D.2

Packaging), unless instruct otherwise, and in the quantities requested. All items will be packaged to guard against scratches or breakage of items. Delivery shall be received by Peace

Corps within 30 days of finalizing a call order unless otherwise agreed to by all parties in writing. Tracking numbers and/or order confirmation shall be provided for all shipments to the point of contact that will be given at time of call order award.

IV.2. Packaging

Preservation, packaging, and packing for shipment or mailing of all items delivered hereunder, by other than electronic means, shall be in accordance with best commercial practices and adequate to insure acceptance by common carrier and safe transportation. Supplies shall be delivered to the Agency Fulfillment Center at the following address unless otherwise indicated by the BPA call order:

Melwood inc.

Fulfillment Center c/o Peace Corps

5620 Dower House Road

Upper Marlboro MD 20772

IV.3. Marking

Each deliverable shall include at a minimum, the following information:

BPA Contract Number

Call Order Number

TPOC Name

Date of Delivery

Description of item contained therein; and

Name and address of the Contractor

IV.4. Payment of Postage and Fees

All postage and fees related to submitting information or returning non-conforming items by the

Contracting Officer or TPOC shall be paid by the Contractor.

SECTION V. --- INSPECTION AND ACCEPTANCE

V.1 Inspection/Acceptance

Inspection and acceptance of supplies to be furnished hereunder shall be performed at the place of delivery, by the TPOC or his/her designated alternate, in accordance with FAR Clause

52.212-4, Contract Terms and Conditions – Commercial Items.

SECTION VI ---DELIVERIES OR PERFORMANCE

VI.1. Place of Performance

The Contractor will work remotely however, may, if convenient, attend meetings at the Peace

Corps’ current Headquarters (HQ) building at 1111 20th Street N W, Washington, D.C. or

Peace Corps’ new HQ location at 1275 First Street, NE, Washington, D.C.

VI.2. Period of Performance

(a)The Period of Performance of this Blanket Purchase Agreement (BPA) is as follows:

Contract Year Beginning Ending

Base Year Effective date of Award Twelve months from effective date of award

Option Year 1 Effective date of Option Twelve months from effective date of option

Option Year 2 Effective date of Option Twelve months from effective date of option

Option Year 3 Effective date of Option Twelve months from effective date of option

Option Year 4 Effective date of Option Twelve months from effective date of option

(b) The Government may unilaterally extend the term of this contract, by exercising the option periods following the terms specified in FAR 52.217-9.

(c) The BPA’s base and option years combine to create a potential five (5) year period of performance (PoP).

VI.3. Period of Performance for Orders

PoPs for individual call orders can extend beyond the expiration date of the BPA.. This means a

Call Order with a one (1) year PoP can be awarded up to the last day before the BPA’s PoP expires.

VI.4. Notice to the Government of Delays

Following the award of the BPA, if the Contractor anticipates difficulty in meeting the requirements of a Call Order, the Contractor shall immediately notify the Contracting Officer and the TPOC, in writing. This writing shall , give pertinent details regarding the cause for delay; provided, however, that this data shall be informational only in character and that this clause shall not be construed as a waiver by the Government of any delivery schedule or date, or any rights or remedies provided by law or under this contract.

SECTION VII--- CONTRACT ADMINISTRATION DATA

VII.1. Contracting Officer Authority

The Contracting Officer (CO) is the only person authorized to make or approve changes to any of the requirements of this contact, and, notwithstanding provisions contained elsewhere in this contract the said authority remains solely the CO. The Contractor shall not comply with any order, direction or request of Government personnel unless it is issued in writing and signed by the CO or is pursuant to specific authority otherwise included as part of this contract. In the event the Contractor effects any change at the direction of any person other than the CO, the change will be considered to be unauthorized.

All correspondence concerning matters related to this contract shall be addressed to either the

CO or the Contract Specialist (CS) listed below:

Contracting Officer

Peace Corps Headquarters

Office of the Chief Financial Officer (OCFO)

Acquisition and Contract Management (ACM)

ATTN: TBD, Contracting Officer

1111 20th Street, NW, Room 4434

Washington, DC 20526

Telephone: TBD

Email: TBD

Contract Specialist

Peace Corps Headquarters

OCFO/ACM

ATTN: Michael Olsen, Contract Specialist

1111 20th Street, NW, Room 4424

Washington, DC 20526

Telephone: 202-692-1418

Email: molsen2@peacecorps.gov

VII.2. Technical Point of Contact (TPOC)

The TPOC supports and assists the CO in the technical monitoring and administration of this contract. The TPOC will monitor the Contractor’s technical compliance and progress relative to this contract. Technical direction is defined as direction to the Contractor which fills in details, suggests possible lines of inquiry, or otherwise supplements the scope of work. Technical direction must be confined to the general scope of work of the contract and shall not constitute a new assignment, nor supersede or modify any terms or conditions under the contract. Changes to the contract will be in writing and can only be issued by the CO. The TPOC is NOT authorized to re-delegate his or her authority.

All correspondence concerning technical matters related to this order shall be addressed to the

TPOC:

TBD Technical Point of Contact (TPOC)

Peace Corps Headquarters

Office of Volunteer Recruitment and Selection (VRS)

1111 20th Street, NW, Washington, DC 20526

Telephone: 202-692-xxx

Email: xx

VII.3. Contractor Representative (to be filled-out after award).

The Contractor’s representative shall be responsible for all administration issues under this order and shall act as the central point of contact with the Government for all such issues pertaining to this order. The representative shall have full authority to act for the Contractor in all matters as it relates to this order. The representative shall be able to fluently read, write, and speak the English language. The Contractor’s representative to be contacted for all matters under this order is:

Name:

Telephone:

Mailing Address:

E-mail:

VII.4 Invoicing Procedures mailto:molsen2@peacecorps.gov

The Contractor must submit a separate invoice for each call order issued under this BPA. The

Contractor shall submit proper invoices no more frequently than monthly in arrears. Invoices shall be submitted to the Office of Global Accounts Payable (OGAP) via email at gapdomesticinvoice@peacecorps.gov with a copy to the TPOC.

For questions regarding payments, please send an email inquiry, including the invoice number, BPA and Call Order number, billed amount and date sent to disbursing@peacecorps.gov.

VII.4.1. Invoice Information

The invoice shall include, but not be limited to, the following information:

(1) Name and address of the Contractor

(2) Invoice date and invoice number

(3) Period of performance covered by the invoice

(4) Contract number and Call Order Number

(5) Shipping and payment terms, if any

(6) EFT account/payment information (see below)

(7) Costs incurred under the current voucher or costs incurred to date (cumulative)

(8) Signature of the Contractor’s authorized representative

(9) Contractor’s Tax Identification Number (TIN)

VII4.2. Invoice Certification

Upon receipt of the invoices, the Peace Corps will check the invoices for correctness and appropriateness of the charges and will ensure that chargeable items appearing on the invoices have been formally accepted by the Peace Corps. In the event that the Peace Corps discovers any discrepancies in the invoice, the Peace Corps’ CO and TPOC, in addition to following the requirements of the Prompt Payment Act, will take steps necessary to resolve the discrepancies with the Contractor.

VII.4.3 Invoice Payment

For the purposes of this subsection, “invoice payment” is a Government disbursement of moneys to the Contractor under this BPA for products and/or services which are formally accepted by the Government. Invoices are payable in accordance with the requirements of the

Prompt Payment Act. Payment will be considered as being made on the day of the electronic funds transfer is made.

VII.4.4. Invoice Requirements

Invoices shall be submitted in accordance with FAR 52.212-4(g) or FAR 52.212-4. In the event of an inconsistency between the provisions of this contract and the Contractor’s invoice, the provisions of this contract shall take precedence.

mailto:gapdomesticinvoice@peacecorps.gov mailto:disbursing@peacecorps.gov

VII.4.5. Withholding of Contract Payments

Notwithstanding any other payment provision of this contract, failure of the Contractor to required supplies may result in the withholding of payments under this contract. Payments may be withheld unless such failure arises out of circumstances beyond the Contractor’s control and without fault or negligence on the part of the Contractor, as provided for in the relevant BPA clauses. The Peace Corps will promptly notify the Contractor of its intention to withhold payment of any voucher or invoice in full; however, if only a portion(s) of the invoice are being withheld, then the voucher may be processed without notification to the Contractor to prevent delay in

VII.4.6 Call Order Close Out

The Contractor shall submit a final invoice within forty-five (45) calendar days after the end of the Performance Period for each call order issued. After the final invoice has been paid the

Contractor shall furnish a completed and signed Release of Claims to the Contracting Officer.

This release of claims is due within fifteen (15) calendar days of final payment.

VII.5. Ordering Procedures

Ordering supplies under this BPA shall be accomplished by the issuance of written Call Orders specifying the types of supplies and/or services being ordered. The only office authorized to process task orders through the BPA is Peace Corps, Office of the Chief Financial Officer

(OCFO), Acquisition and Contract Management (ACM) by a warranted Contracting Officer.

VII.5.1 Call Order Procedures

All orders issued hereunder are subject to the terms and conditions of this BPA. This BPA shall control in the event of conflict with any Call order.

The general process for individual call orders is as follows:

a) The Contractor will be provided with a description of items to be delivered, delivery date and any additional instructions schedule of deliverables, performance period, and other additional instructions as needed for each individual order to be issued under this contract.

b) Requests for Quotes (RFQ) shall only be issued to the Contractor by the

Contracting Office and will be issued via e-mail and may include special provisions or instructions that are particular to that order.

c) The Contractor shall respond to the RFQ addressing all areas of the requirement within the specified time period. No separate payment will be made to the

Contractor for the cost to prepare, submit and/or negotiate an order.

d) The Government will evaluate quotes based on the evaluation criteria specified in the RFQ for each call order and the supply being ordered

SECTION VIII --- SPECIAL CONTRACT REQUIREMENTS

VIII.1. Government –Furnished Property

Government-Furnished Property, if any, will be identified in individual Call Order as appropriate.

VIII.2. Use of Peace Corps Name and Logo

The Contractor shall make no publicity announcements or issue other public relations or promotional materials mentioning the Contractor’s connection with Peace Corps without first consulting with the CO. The Contractor shall not provide to other entities, access to the brand management asset system/DAM without authorization from Peace Corps; this includes and is not limited to: demos for sales, promotional purposes, awards, etc. Further the Contractor shall not use the Peace Corps name and/or logo in conjunction with, or proximity to, the Contractor’s logo, trademark, trade name or facsimile thereof (co-branding) without the advance written concurrence of the CO.

VIII.3. Restriction on Advertising

The Contractor shall not refer to this contract in commercial advertising or similar promotions in such a manner as to state or imply that the product or service provided is endorsed or preferred by the Peace Corps, or any other element of the Federal Government, or is considered by these entities to be superior to other products or services. Any advertisement by the

Contractor shall contain the following statement: “This advertisement is neither paid for nor sponsored, in whole or in part, by any element of the United States Government.”

VIII.4 Data and Digital Asset Rights

(a) The definition of “unlimited rights” is contained in Federal Acquisition Regulation (FAR)

27.401, “Definitions.” FAR clause 52.227-14 “Rights in Data-General” (May 2014), is hereby incorporated by reference and made a part of this contract.

(b) Government Furnished Data and Digital Assets. The Peace Corps shall retain all rights and privileges, including those of patent and copyright, to all Government furnished data and digital assets/content (e.g., photos, print materials/collateral, presentations, videos). The Contractor shall neither retain nor reproduce for private or commercial use any data, digital assets or other materials furnished under this contract. The Contractor agrees not to assert any rights at common law or in equity or establish any claim to statutory copyright in such data, digital assets and/or materials. These rights are not exclusive and are in addition to any other rights and remedies to which the Government is otherwise entitled elsewhere in this contract.

(c) Contractor Produced Materials. All property rights, including publication rights, in the information and materials, including any digital assets, produced by the Contractor in connection with this contract shall vest in the Government.

VIII.5. Compliance with Federal, State, Local, and Foreign Requirements

The Contractor shall comply with all applicable laws, rules and regulations, which deal with or relate to performance in accordance with the terms of the contract. The Contractor shall comply with all applicable state insurance and license requirements necessary for performance under this contract. The Contractor may also be required to comply with foreign laws. In addition to the insurance and license requirements, the Contractor, consultants, and providers shall obtain and maintain all other permits, licenses, etc., that may be required to perform the services set forth in this contract.

VIII.6. Virus-Free Check and Certification of Data Delivered Via Electronic Media

All data delivered via electronic media (by disk, telecommunications transmission, or any other manner of electronic medium) shall be checked and certified as virus-free at data point of origin. Virus-free electronic media data certification shall be required to accompany all such delivered data identifying the specific certifying party, telephone number, data generation location, date certified, a list of each data item being certified, and the following certifying statement: “All data provided for by this delivery is virus free.”

VIII.7. Observance of Legal Holidays and Administrative Leave

(a) (1) Peace Corps observes the following days as holidays--

New Year's Day Martin Luther King's Birthday President's Day

Memorial Day Independence Day Labor Day

Columbus Day Veteran’s Day Thanksgiving Day

Christmas Day

Any other day designated by Federal law, Executive Order or Presidential

Proclamation.

(2) When any holiday specified in (a)(1) falls on a Saturday, the preceding Friday shall be observed. When any such holiday falls on a Sunday, the following Monday shall be observed. Observances of such days by Government personnel shall not be cause for additional period of performance or entitlement to compensation except as set forth in the contract. If the Contractor's personnel work on a holiday, no form of holiday or other premium compensation will be reimbursed either as a direct or indirect cost, unless authorized pursuant to an overtime clause elsewhere in this contract.

SECTION IX--- BPA CLAUSES

IX.1. FAR 52.217-9 Option to Extend the Term of the Contract (Mar 2000)

(a) The Government may extend the term of this BPA by written notice to the Contractor within five (5) days; provided that the Government gives the Contractor a preliminary written notice of its intent to extend at least thirty (30) days before the BPA expires. The preliminary notice does not commit the Government to an extension.

(b) If the Government exercises this option, the extended BPA shall be considered to include this option clause.

(c) The total duration of this BPA, including the exercise of any options under this clause, shall not exceed five (5) years.

Note: However a Call order issued under this BPA can have a PoP that extends beyond the expiration of the BPA’s PoP.

IX.2. FAR 52.252-2 -- Clauses Incorporated by Reference (Feb 1998)

This BPA incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this website address:

www.acquisition.gov/far/index.html.

FAR Clause Title Date Reference

52.212-1 Instructions to Offerors-Commercial Items Oct 2018 12.301(b)(1)

52.212-3 Offeror Representations and Certifications—

Commercial Items (see attachment C)

Oct 2018 12.301(b)(2)

52.212-4 Contract Terms and Conditions -- Commercial

Items

Oct 2018 12.301(b)(3)

52.212-5 Contract Terms and Conditions Required to

Implement Statutes or Executive Orders --

Commercial Items

Jan 2019 12.301(b)(4)

52.217-5 Evaluation of Options Jul 1990 17.208 (c)

52.217-8 Option to Extend Services

…within 10 days

Nov 1999 17.208 (f)

52.232-33 Payment by Electronic Funds Transfer – System for Award Management

OCT 2018 32.1110(a)(1)

SECTION X--- LIST OF EXHIBITS AND ATTACHMENTS

(Revised) Attachment A-Sample Call Order Pricing Template

(Revised) Attachment B- Picture Representation of Promo Items

Attachment C- FAR 52.212-3 Offeror Representations and Certifications-Commercial Items

Attachment D- Sample Peace Corps Logo http://www.acquisition.gov/far/index.html http://farsite.hill.af.mil/reghtml/regs/far2afmcfars/fardfars/far/17.htm#P184_30219 http://farsite.hill.af.mil/reghtml/regs/far2afmcfars/fardfars/far/17.htm#P183_30192 http://farsite.hill.af.mil/reghtml/regs/far2afmcfars/fardfars/far/32.htm#P1541_241419

SECTION XI--- CONDITIONS AND NOTICES TO OFFERORS CERTIFICATIONS

Applicants must have an active registration in the eSystem for Award Management (SAM). See https://www.sam.gov/portal.

SECTION XII--- INSTRUCTIONS & PROVISIONS

XII.1. General Quote Submission instructions

Questions regarding this RFQ or other concerns are to be submitted electronically to the

Contracting Officer/ Contract Specialist and received by 11:00 a.m. Washington, DC local time on 02/ 21/2019 via e-mail molsen2@peacecorps.gov. To be considered for award, send your Quote submission to the same email addresses no later than than 11:00 am Washington, DC local time on 03/20/ 2019. If molsen2@peacecorps.gov does not confirm receipt of document within one (1) business day then send document to TBD.

XII.2 Type of Contract

The Peace Corps contemplates award of one BPA. Call Orders under this/these BPA(s) will be awarded exclusively at Firm Fixed-Priced (FFP) contracts.

XII.3 RFQ Volumes to be submitted.

The Quote must be prepared into two (2) separate volumes:

Volume 1:"Technical Volume” (8 pages of text and 5 pages of product photos)

Volume 2: "Sample BPA Price Volume" (Use Attachment A Template)

Composition of VOLUME 1:

Part I- Technical Solution: Max of eight (8) pages answering all components of Section C, Statement of Work. Included in this portion of the submission, the Contractor shall provide examples of past performance for three (3) similar projects in size and scope. Similar work for

Peace Corps can be referenced here. Each page in excess of these stated limits, will not be read nor evaluated.

Part II (optional)- Sample Product Pictures: Using Attachment B as a model, provide up to five

(5) pages of sample products.

Note: The five (5) pages of pictures (Part II) will not count towards the Technical Solution eight

(8) page limit. The Contractor shall provide examples of past performance for three (3) similar projects in size and scope; ideally, an example will include a project with a franchise model.

Composition of VOLUME 2:

https://www.sam.gov/portal file://///dcna_cifs.peacecorps.gov/agency%20folders/OACM/Work%20in%20Progress/Mike%20Olsen/Tracker%20ID%201535%20EA%20online%20asset%20libray%20in%20cloud/Solicitation%20PC-18-R-011%20requirements%20package/molsen2@peacecorps.gov mailto:molsen2@peacecorps.gov

Complete Sample Call Order Pricing Template Attachment A.

SECTION XIII--- EVALUATION FACTORS FOR AWARD

XIII.1.0 General Basis for Award

This solicitation is being conducted under FAR part 13, Simplified Acquisition Procedures. The evaluation of offers received SHALL NOT be on the basis of FAR Part 15.

The Government anticipates the award of one (1) or more BPA (s) from this solicitation.

Responsible offeror(s) that conform to this solicitation, will be evaluated on a trade-off best value basis. This trade-off evaluation will weigh the following factors (listed in order of importance); Technical Capability, past performance and price.

1. Technical Capability:

The Offeror must demonstrate its’ ability to meet or exceed the requirements outlined in Section

C, Statement of Work. Greater consideration will be given to an Offeror’s technical solution that demonstrates an ability to exceed the minimum requirement of the SOW. For example: if a submission’s technical solution demonstrates an ability to provide a wider range of promotional of items than requested or a quicker delivery time than the SOW asks for, the submission will be given added weight when being evaluated.

2. Past Performance:

Offeror’s past performance will be assessed on the extent to which the offeror demonstrates successful experience for work of similar size and scope In evaluating past performance, the

Government may contact the references provided by the offeror and other sources of information, including past work done for Peace Corps. Note: Not having relevant experience will not be held against and offeror.

3. Price:

Price shall be evaluated separately. Where the technical capabilities of two (2) Contractors’ technical quotes are considered essentially equal, price may be the determining factor in selecting a Contractor for award

Note: The government reserves to the right to make no award under this RFQ.

XIII.2.0 Communications

The Government intends to evaluate quotations and award this BPA without the use of communications with the Offeror. Therefore, each Offeror shall make its single best effort in its initial technical and pricing quotations. However, if after evaluating the initial quotation the

Peace Corps find that communications are warranted, it may conduct them with all or a limited number of the Offerors. Information obtained during communications, whether or not it is reduced to written material, may be considered by the Peace Corps in the evaluation and best value decision. (END OF DOCUMENT)