Q&A_doc_for_RFQ_promo_items_3.13.2019.pdf

Q &A RE: RFQ_1145PC19Q0007 -Peace Corps Promotional Items posted on FBO

3/13/19

1. Who is currently providing these services (company name, contract number)? There is No incumbent, we’ve made micro-purchases via the

Federal UNICOR program, but feel we need a more flexible and effective way to meet our promotional material needs.

2. Do the quantities listed in Attachment A represent the estimated annual quantities for each product? These represent our estimated quarterly order.

3. Can the page limit for product sample photos be increased from 2 pages to 4 pages? Max is hereby lifted from 2 to 5.

4. Is Attachment C Reps and Certs to be included in the response to the government? YES

5. Can you provide photos or renderings for all 23 Items? The sample order has been revised to just 9 items. The pictures and the product specifications can be found on revised attachment B.

6. Can you provide specifications (Size, color, etc) for the 23 Items? The sample order has been revised to just 9 items. The pictures and the product specifications can be found on revised attachment B.

7. Can you provide Part Numbers, Unit Pricing and Quantities for the last time these items were procured? The requested volume in the sample order is representative of our quarterly demand for these products.

8. Will there be, or can there be established, a set minimum of quantities for each item per order ? (This affects the cost of shipping) Bids can set minimum order limits of 1,000 items, for every item except the t-shirts.

9. Will each of the items be ordered in the quantities specified in the Sample

Call Order Pricing Template? TBD. The sample order represents the estimated size and items anticipate for a typical order. .Any given order would be for at least $10,000 worth of items.

10. What is the need by date in days ARO? Once an order is finalized, i.e. the total number of items are set and designs are approved by the COR, delivery should occur no longer that 45 days from the time of order.

Vendors are welcome to propose a shorter standard turnaround time to make their quote more competitive.

11. I do not see that FAR 52.225-1 (Buy American Act) is called out. I would like to confirm that the Items do not have to comply with the BAA. We do want them BAA compliant. Please note, the updated solicitation will specify that it incorporates the Buy American Act (BAA) per FAR

52.225-1 (Buy American Act) .

12. Would it be possible to obtain a vector file or large format of the Peace

Corps logo to upload for example images? See attached PC logo file attached

13. Product Samples: I’m assuming this means pre-production samples, not blank or random samples? Yes, pre-production samples

14. Are the specifics of the imprint on each item static? That is, the logo for each item is established at the beginning of the program and cannot be changed without changes to our Fixed-firm pricing. Yes, the logo is firm but the imprint might be different depending on the item. For example, the notebook might only have the logo and the Peace Corps name but another item might include the logo, name and the website information.

15. Will we get logo detail (number of colors) before each submission? Yes

16. Under 3.2.1.a it is mentioned that the contractor must have an operational online website by the time this solicitation closes. Do webstores that we do for other identities that can be re-branded quickly satisfy this requirement?

What you stated is fine

17. Can the government provide item descriptions for each item in Attachment

A (see information below) to ensure consistency of responses from all offerors? Yes, see specs and revised sample order quantities below. Note, the sample order has been simplified down from 23 to 9 items.

Specifications

Earth Ball Stress Reliever:

Size - 2.5" Diameter

Number of imprint colors – one color

Does the overall design need to match the provided image? – Yes

Pop Sockets:

Do these need to be name brand pop sockets or can they be knock-offs? – knock-offs

Does this need to include the holder as well? - Yes

Number of colors to imprint – 1 color

Eco Magnetic Notebook:

Size? - 5.25 x 7 in Notepad

Do we have to match the binding per the provided image? – match or better quality

Number of colors to imprint – logo is on a sticky adhesive, it’s not printed on the notebook. Full color of the logo

Number of pages - 60

Lined or blank pages (or does it matter?) - lined

Does this need to come with a pen? - yes

Sticky Note Full Cube:

Number of imprint colors? - 1-color, 1-imprint design on all four sides

How many sheets per cube? - 1000

Size of cube? – 3.375” x 3.375” x 3.375”

Printing on top pages only or on sides as well? – on sides as well

Charging Cables:

Specific color(s) for item – Red/White/Blue

Tote Bags:

Size - 13” W x 12.5” H

Number of colors to imprint – 1 color

One side vs. two? – one side

Specific type of material – canvas, natural

Gusset, if any – No

Round Cork Coasters:

Size: diameter x thickness - 3 1/2" Diameter x 1/8" Thick

Stickers:

Size – 3” diameter

Number of colors to imprint – full color

Special type of backing, i.e. kiss cut, on rolls, individual, etc. – kiss cut

Permanent or removable adhesive - removable adhesive

Cotton T-shirt:

Number of colors to screen print -

Are there extended sizes? – Yes, Unisex? - Yes

Material/weight - 5.2- ounce, 100% cotton

Moisture wicking, snag-free, - requirements, if any – Lay- flat collar, Tag- free label, Shoulder- to- shoulder taping, Double- needle sleeves and hem

Items

Quantities

Ordered

Sticky note full cube 4000

Round cork coasters 4000

Eco magnetic notebook 4000

Earth ball stress reliever 5000

Tote bags 5100

Charging cables 5000

Pop sockets 5000

Stickers 5000

Cotton t-shirt

Small – 25%

Med - 35%

Large - 30 x-large - 8%

2x-large –

2%