Paper Shredder Services - RAF Lakenheath United Kingdom
Closed Solicitation Posted
This opportunity was awarded. See the award notice from .
- Solicitation number
- HT001426QE012
- Agency
-
Defense Health Agency
Department of Defense
- Responses due
- Set-aside
- No set-aside
Opportunity facts
- NAICS code
- 561990 All Other Support Services
- Place of performance
- Lakenheath United Kingdom
Notice details come from SAM.gov. Updated .
About this opportunity
The Defense Health Agency is seeking a contractor to provide document shredding and destruction services for the 48th Medical Support Squadron at RAF Lakenheath, United Kingdom. The services must comply with HIPAA regulations and properly destroy documents containing personally identifiable information (PII) and protected health information (PHI) of patients and employees. Key contract requirements include supplying and maintaining forty-eight 240-liter lockable paper collection bins, providing mobile self-contained destruction equipment, delivering services every other week on Wednesdays between 8:00 AM and 4:00 PM, and ensuring all personnel are BS7858 Security Screened with ISO9001 certification. Evaluation will be based on two factors: experience (demonstrated through two to three references of similar services completed within the past three years showing comparable scope and complexity) and price (firm fixed-price monthly rates). Critical deadlines include March 16, 2026 at 10:00 AM EST for written questions, and March 27, 2026 at 10:00 AM EST for electronic proposal submission via email. The Government reserves the right to award without discussions and will consider option periods as part of overall pricing evaluation.
This is a women-owned small business (WOSB) set-aside opportunity with NAICS code 561990 and a size standard of $7.5 million. The incumbent contractor previously performed these services under contract FA5587-21-P-0020 with a total value of GBP 18,408.00 for the base plus all option years. The contract will be structured as a firm fixed-price acquisition with a 12-month base period (April 25, 2026 through April 24, 2027) plus four 12-month option periods. Services cover eleven buildings across the medical facility and will include destruction of paper, staples, laminated paper, cardstock, x-ray film, CDs, DVDs, floppy disks, and plastic ID badges in compliance with BS EN 15713 European shredding standards and the Data Protection Act of 2018. Performance will take place at RAF Lakenheath, United Kingdom, with submission and acceptance occurring at 48th MDSS SGSM-MM, Unit 5210 Box 230, APO AE 09461-9997, and all contractors must obtain base pass processing and Host Agency Check vetting prior to commencing work.
Notice text
The 48th Medical Support Squadron at RAF Lakenheath, United Kingdom (USAFE) has a requirement for shredding services to assist in the proper destruction of documents that are no longer in use and contain personal identifiable information (PII) and protected health information (PHI) of patients and employee. The proper handling and protection of this information falls under the Health Insurance Portability and Accountability Act (HIPAA).
The Defense Health Agency Contracting Activity (DHACA) Healthcare Contracting Division Northeast (HCD-NE) intends to award one Firm Fixe Price contract in accordance with FAR Part 12- Acquisition of Commercial Products and Commercial Services to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered.
To be accepted and eligible for evaluation, quotations must be prepared in compliance with these instructions and all the terms and conditions contained in this document.
The Government reserves the right to award without discussions.
All questions pertaining to this solicitation shall be in writing, directed to Ms. Cinthia G. Funes at cinthia.g.funes.civ@health.mil and Ms. Ealed M. Nuru at ealed.m.nuru.civ@health.mil. All questions shall be submitted not later than March 16th 2026, at 10:00 AM EST.
The Offeror agrees to hold the price in its offer firm for 60 calendar days from the date specified on the Quote.
All proposals are to be submitted electronically via email to cinthia.g.funes.civ@health.mil and ealed.m.nuru.civ@health.mil no later than March 27th 10:00 AM EST. Quotes shall be submitted in a format readable by, at a minimum, Microsoft Office 2007 programs.
Page limitations for each factor are specified below:
Experience
Offerors are required to provide two (2), but no more than three (3) references of same or similar services completed withing the past three (3) years. Note: Provide past performance for projects similar in scope and complexity. Offerors are to include project dates, the work and demonstrate how they are comparable to this requirement in size and complexity.
Price
On the SF1449 form, submit your monthly Firm Fixed Price for each CLIN in the SF1449 form.
Files
Notice history
| Notice | Type | Posted |
|---|---|---|
| Paper Shredder Services - RAF Lakenheath United Kingdom | Award Notice | |
| This notice | Solicitation |
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