Panamax 26 IPC lodging meals conference rooms visual audio equipment
Closed Solicitation Posted
- Solicitation number
- W912QM-25-QA016
- Agency
-
Army Contracting Command
Army Materiel Command, Department of Defense
- Responses due
- Set-aside
- No set-aside
Opportunity facts
- NAICS code
- 721110 Hotels (except Casino Hotels) and Motels
- Place of performance
- Panama, city Panama
Notice details come from SAM.gov. Updated .
About this opportunity
The Department of the Army Materiel Command Army Contracting Command is seeking commercial lodging and conference services for the Panamax 26 Initial Planning Conference to be held in Panama City, Panama from September 7-13, 2025. The procurement requires comprehensive hospitality services including 50 single hotel rooms with extended stay amenities, full meal service (breakfast, lunch, and dinner) for up to 50 participants, a main conference room accommodating 150 personnel in classroom-style seating, and 8 breakout rooms for 30 personnel each. Contractors must possess a valid USSOUTHCOM Food and Water Risk Assessment (FWRA) that expires no earlier than September 13, 2025, and the hotel facility must be assessed and approved by USSOUTHCOM's Operational Protection Division. The evaluation will use a best value approach considering technical capability, price, and past performance as equally important factors. The question submission deadline is August 23, 2025 at 1500 CST, with quotation responses due by August 25, 2025 at 1500 CST.
This solicitation does not utilize any set-aside designations and is issued as a full and open competition under NAICS code 721110 (Hotels and Motels) with a $40 million size standard. The contract will be awarded as a firm-fixed price purchase order and includes additional requirements for audio-visual equipment, Wi-Fi services, 6 coffee/tea stations, and Defense Base Act insurance coverage. The lodging component specifically requires 50 single rooms available from September 7-12, 2025, while the conference activities span the full period through September 13. Services will be performed in Panama City, Panama Province, Panama, with the selected hotel required to be located in a safe area and equipped with gym and pool facilities. The contract encompasses approximately 250 room nights of lodging along with comprehensive meal and conference support services for this multi-national planning conference hosted by United States Southern Command.
Notice text
This is a combined synopsis/solicitation for commercial products prepared in accordance with the format in FAR Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested, and a written solicitation will not be issued.
This solicitation is issued as a Request for Quotation (RFQ) in accordance with FAR Parts 12 and 13 and is full open 100%. The contractor must have a valid USSOUTHCOM FWRA. The Government intends to award a firm-fixed price purchase order as a result of this solicitation.
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