W912QM-25-QA016 PMX26 IPC COMBINED SYNOPSIS Solicitation.pdf

RFQ/SOLICITATION NUMBER: W912QM-25-QA016

Panamax 26 IPC Lodging, Meals, and Conference Rooms Date: 18 August 2025

COMBINED SYNOPSIS/SOLICITATION FOR

PANAMAX 26 IPC LODGING, MEALS, CONFERENCE ROOMS

General Information

Document Type: Combined Solicitation/Synopsis Solicitation Number: W912QM-25-Q-A016 Posted Date: 18 August 2025 Question Due Date: 1500 CST, 23 August 2025 Original Response Date: 1500 CST, 25 August 2025 Current Response Date: 1500 CST, 25 August 2025 Product or Service Code: V231-Lodging, Hotel/ Motel Set Aside: N/A NAICS Code: 721110 – Lodging, Hotel / Motel

Contracting Office Address:

Regional Contracting Office Soto Cano (RCO-SC) Soto Cano Air Base (SCAB), Honduras, Building K-11

Description

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Federal Acquisition Regulation (FAR) subpart 12.6, “Streamlined Procedures for Evaluation and Solicitation for Commercial Items,” as supplemented with additional information included in this notice. This announcement constitutes that only solicitation; “quotations” are being requested, and a written solicitation document will not be issued.

This solicitation is a "request for quotations (RFQ)”. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular FAC Number: 2025-05, Effective Date: 08/07/2025.

The associated North American Industrial Classification System (NAICS) code for this procurement is 721110, with a size standard of $40M.

The Regional Contracting Office Soto Cano (RCO-SC) Brigade is seeking to obtain support to provide Lodging/Meals/Conference rooms in Panama City, Panama. The Contractor shall provide non-personal services and deliver to the Government hotel accommodations and meals as specified in Performance Work Statement (PWS). To be responsive, you shall have a current or existing Food and Water Risk Assessment (FWRA) in place.

All interested companies shall provide “quotation(s)” for the following:

Services - See Attachment 1 – Lodging/Meals/Conference rooms in Panama City, Panama.

Attachment 1

CLIN Structure:

CLIN Service QTY Unit Unit

Price Total Price

0001 Hotel Rooms in accordance with PWS – (7 – 12 September 2025)

50 Night

0002 Catered Meals, Breakfast in accordance with PWS – (8– 13 September 2025)

1 Job

0003 Catered Meals, Lunch in accordance with PWS (7– 12 September 2025)

1 Job

0004 Catered Meals, Dinner in accordance with PWS (7– 12 September 2025)

1 Job

0005 Conference/Event Room in accordance with PWS - (8-12 September 2025)

1 Each

0006 Breakout Room in accordance with PWS - (8-12 September 2025)

8 Each

0007 Coffee Station A.M., in accordance with PWS - (9-12 September 2025)

6 Each

0009 Coffee Station P.M., in accordance with PWS - (9-11 September 2025)

0010 Audio/Visual Wi-Fi services in accordance with PWS (8 – 12 September 2025)

1 Job

0011 DBA Insurance 1 Job

Grand Total: $ USD

Company Name: Unique Entity Identifier:

The full text of FAR provisions or clauses may be accessed electronically at http://acquisition.gov/comp/far/index.html.

The following FAR and DFARS provisions and clauses apply to this acquisition:

52.204-1 Approval of Contract. Dec-89 52.204-7 System for Award Management. Oct-18 52.204-13 System for Award Management Maintenance Oct-18 52.204-16 Commercial and Government Entity Code Reporting Aug-20 52.204-18 Commercial and Government Entity Code Maintenance Aug-20 52.204-19 Incorporation by Reference of Representations and

Certifications.

Dec-14

52.204-23 Prohibition on Contracting for Hardware, Software, and Services Developed or Provided by Kaspersky Lab Covered Entities

Dec-23

52.204-24 Representation Regarding Certain Telecommunications and Video Surveillance Services or Equipment

Nov-21

52.204-25 Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment

Aug-20

52.204-26 Covered Telecommunications Equipment or Services- Representation

Oct-20

52.209-10 Prohibition on Contracting With Inverted Domestic Corporations

Nov-15

52.209-11 Representation by Corporations Regarding Delinquent Tax Liability or a Felony Conviction under any Federal Law.

Feb-16

52.212-1 Instructions to Offerors-Commercial Products and Commercial Services

Nov-21

52.212-4 Contract Terms and Conditions-Commercial Items. Oct-18 52.222-50 Combating Trafficking in Persons Nov-21 52.232-18 Availability of Funds Apr-84 52.232-23 Assignment Of Claims May-14 52.232-40 Providing Accelerated Payments to Small Business

Subcontractors.

Dec-13

52.233-1 Disputes May-14 52.233-3 Protest After Award Aug-96 52.233-4 Applicable Law for Breach of Contract Claim Oct-04 252.203-7000 Requirements Relating to Compensation of Former DoD

Officials Sep-11

252.204-7008 Compliance with Safeguarding Covered Defense Information Controls.

Oct-16

252.204-7012 Safeguarding Covered Defense Information and Cyber Incident Reporting

Jan-23

252.204-7015 Notice of Authorized disclosure of information for litigation support

Jan-23

252.204-7016 Covered Defense Telecommunications Equipment or Services--Representation

Dec-19 http://acquisition.gov/comp/far/index.html

252.204-7017 Prohibition on the Acquisition of Covered Defense

Telecommunications Equipment or Services-- Representation

May-21

252.204-7018 Prohibition on the Acquisition of Covered Defense Telecommunications Equipment or Services

Jan-21

252.204-7021 Cybersecurity Maturity Model Certification Requirements Jan-23 252.204-7022 Expediting Contract Closeout May-21 252.232-7003 Electronic Submission of Payment Requests and

Receiving Reports.

Dec-18

252.232-7006 Wide Area Workflow Payment Instructions. Dec-18 252.232-7010 Levies on Contract Payments. Dec-06 252.243-7001 Pricing of Contract Modifications. Dec-91 252.244-7000 Subcontracts for Commercial Items and Commercial

Components (DOD contracts) Jan-21

***NOTE: ALL OFFERORS SHALL COMPLY WITH FAR 52.204-7(b)(1) ***

FAR 52.204-7(b)(1): “An Offeror is required to be registered in SAM when submitting an offer or quotation and shall continue to be registered until time of award, during performance, and through final payment of any contract, basic agreement, basic ordering agreement, or blanket purchasing agreement resulting from this solicitation.”

System of Award Management (SAM) Registration Instructions:

Visit the SAM home page at https://www.sam.gov/.

Click “Create a User Account” button on SAM home page and follow the instructions.

Click “Register Entity” button on SAM home page and follow the instructions.

Vendors MUST SECURE Defense Base Act (DBA) Insurance after award of contract. All DBA insurance information can be determined and acquired using the U.S. Department of Labor website. DBA is a 100% mandated requirement for all services outside of the U.S. that does not have a current waiver on file with the U.S. Department of Labor. The country of Brazil does not have a waiver for DBA insurance. DBA is essentially a form of workman’s compensation to ensure all workers are covered in case of an accident during performance of a service contract and is mandatory for all service contracts. DBA Insurance is treated as a Not-to-Exceed Line Item (CLIN), not a Fixed Price CLIN, and the associated costs are fully reimbursable at contract payment. DBA insurance is not considered in the evaluated price for each quotation. Insurance must be presented to the contracting officer no later than 7 days after contract award, or the contract will be at risk of termination.”

Vendors MUST submit a DBA quote with combined solicitation to be considered for award.

DBA Insurance must be from an approved source https://www.dol.gov/agencies/owcp/dlhwc/lscarrier.

https://www.sam.gov/ https://www.dol.gov/agencies/owcp/dlhwc/lscarrier

FAR 52.212-1, Instructions to Offerors—Commercial Products and Commercial Services

(SEP 2023)

(c) Period for acceptance of offers. The offeror agrees to hold the prices in its offer firm for 30 calendar days from the date specified for receipt of offers unless another time period is specified in an addendum to the solicitation.

A technical description of the items being offered in sufficient detail to evaluate compliance with the requirements in the solicitation. This technical description must include a personnel management plan demonstrating the contractor’s capability to provide, manage, and resource the certified personnel requested in the PWS. This may also include product literature, or other documents, if necessary.”

All offerors must possess a valid FWRA within 6 months that expires no earlier than 13 September 2025. Any offeror who does not possess a valid FWRA will automatically be excluded from completion.

FAR 52.212-2, Evaluation-Commercial Products and Commercial Services (NOV 2021)

(a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers:

BEST VALUE

*Technical capability, price, past performance, and other factors, when combined, are of equal importance when compared to best value*.

(b) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer’s specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

FAR 52.204-24 Representation Regarding Certain Telecommunications and Video Surveillance Services or Equipment As prescribed in 4.2105(a), insert the following provision:

Representation Regarding Certain Telecommunications and Video Surveillance Services or Equipment (Nov 2021)

The Offeror shall not complete the representation at paragraph (d)(1) of this provision if the Offeror has represented that it "does not provide covered telecommunications equipment or services as a part of its offered products or services to the Government in the performance of any contract, subcontract, or other contractual instrument" in paragraph (c)(1) in the provision at 52.204-26, Covered Telecommunications Equipment or Services—Representation, or in paragraph (v)(2)(i) of the provision at 52.212-3, Offeror Representations and Certifications- Commercial Products or Commercial Services. The Offeror shall not complete the representation in paragraph (d)(2) of this provision if the Offeror has represented that it "does not use covered telecommunications equipment or services, or any equipment, system, or service that uses covered telecommunications equipment or services" in paragraph (c)(2) of the provision at 52.204-26, or in paragraph (v)(2)(ii) of the provision at 52.212-3.

(a) Definitions. As used in this provision—

Backhaul, covered telecommunications equipment or services, critical technology, interconnection arrangements, reasonable inquiry, roaming, and substantial or essential component have the meanings provided in the clause 52.204-25, Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment.

(b) Prohibition. (1) Section 889(a)(1)(A) of the John S. McCain National Defense Authorization Act for Fiscal Year 2019 (Pub. L. 115-232) prohibits the head of an executive agency on or after August 13, 2019, from procuring or obtaining, or extending or renewing a contract to procure or obtain, any equipment, system, or service that uses covered telecommunications equipment or services as a substantial or essential component of any system, or as critical technology as part of any system. Nothing in the prohibition shall be construed to—

(i) Prohibit the head of an executive agency from procuring with an entity to provide a service that connects to the facilities of a third-party, such as backhaul, roaming, or interconnection arrangements; or

(ii) Cover telecommunications equipment that cannot route or redirect user data traffic or cannot permit visibility into any user data or packets that such equipment transmits or otherwise handles.

(2) Section 889(a)(1)(B) of the John S. McCain National Defense Authorization Act for Fiscal Year 2019 (Pub. L. 115-232) prohibits the head of an executive agency on or after August 13, 2020, from entering into a contract or extending or renewing a contract with an entity that uses any equipment, system, or service that uses covered telecommunications equipment or services as a substantial or essential component of any system, or as critical technology as part of any system. This prohibition applies to the use of covered telecommunications equipment or services, regardless of whether that use is in performance of work under a Federal contract. Nothing in the prohibition shall be construed to—

(i) Prohibit the head of an executive agency from procuring with an entity to provide a service that connects to the facilities of a third-party, such as backhaul, roaming, or interconnection arrangements; or

(ii) Cover telecommunications equipment that cannot route or redirect user data traffic or cannot permit visibility into any user data or packets that such equipment transmits or otherwise handles.

(c) Procedures. The Offeror shall review the list of excluded parties in the System for Award Management (SAM) ( https://www.sam.gov ) for entities excluded from receiving federal awards for "covered telecommunications equipment or services".

(d) Representation. The Offeror represents that—

(1) It □ will, □ will not provide covered telecommunications equipment or services to the Government in the performance of any contract, subcontract or other contractual instrument resulting from this solicitation. The Offeror shall provide the additional disclosure information required at paragraph (e)(1) of this section if the Offeror responds "will" in paragraph (d)(1) of this section; and

(2) After conducting a reasonable inquiry, for purposes of this representation, the Offeror represents that—

It □ does, □ does not use covered telecommunications equipment or services, or use any equipment, system, or service that uses covered telecommunications equipment or services. The Offeror shall provide the additional disclosure information required at paragraph (e)(2) of this section if the Offeror responds "does" in paragraph (d)(2) of this section.

(e) Disclosures. (1) Disclosure for the representation in paragraph (d)(1) of this provision. If the Offeror has responded "will" in the representation in paragraph (d)(1) of this provision, the Offeror shall provide the following information as part of the offer:

(i) For covered equipment—

(A) The entity that produced the covered telecommunications equipment (include entity name, unique entity identifier, CAGE code, and whether the entity was the original equipment manufacturer (OEM) or a distributor, if known);

(B) A description of all covered telecommunications equipment offered (include brand; model number, such as OEM number, manufacturer part number, or wholesaler number; and item description, as applicable); and

(C) Explanation of the proposed use of covered telecommunications equipment and any factors relevant to determining if such use would be permissible under the prohibition in paragraph (b)(1) of this provision.

(ii) For covered services—

(A) If the service is related to item maintenance: A description of all covered telecommunications services offered (include on the item being maintained: Brand; model number, such as OEM number, manufacturer part number, or wholesaler number; and item description, as applicable); or

(B) If not associated with maintenance, the Product Service Code (PSC) of the service being provided; and explanation of the proposed use of covered telecommunications services and any factors relevant to determining if such use would be permissible under the prohibition in paragraph (b)(1) of this provision.

https://www.sam.gov/

(2) Disclosure for the representation in paragraph (d)(2) of this provision. If the Offeror has responded "does" in the representation in paragraph (d)(2) of this provision, the Offeror shall provide the following information as part of the offer:

(i) For covered equipment—

(A) The entity that produced the covered telecommunications equipment (include entity name, unique entity identifier, CAGE code, and whether the entity was the OEM or a distributor, if known);

(B) A description of all covered telecommunications equipment offered (include brand; model number, such as OEM number, manufacturer part number, or wholesaler number; and item description, as applicable); and

(C) Explanation of the proposed use of covered telecommunications equipment and any factors relevant to determining if such use would be permissible under the prohibition in paragraph (b)(2) of this provision.

(ii) For covered services—

(A) If the service is related to item maintenance: A description of all covered telecommunications services offered (include on the item being maintained: Brand; model number, such as OEM number, manufacturer part number, or wholesaler number; and item description, as applicable); or

(B) If not associated with maintenance, the PSC of the service being provided; and explanation of the proposed use of covered telecommunications services and any factors relevant to determining if such use would be permissible under the prohibition in paragraph (b)(2) of this provision.

(End of provision)

FAR 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders (SEP 2021)

The following subparagraphs of FAR 52.212-5 are applicable:

(a)(1)-(6) (b)(1), (4), (30), (33), (34), (44), (58), (59), (60)

(d) (1)-(3) (e)(1), and (2)

FAR 52.217-8, Option to Extend Services (NOV 1999)

(b) Options. The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly, mathematically, or materially unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s).

As part of price evaluation, the government will evaluate its option to extend services (see FAR Clause 52.217-8) by adding one-half of the offeror's final option period prices to the offeror's total price. Thus, the offeror's total price for the purpose of evaluation will include the base contract plus the option period. As indicated in FAR 52.217-8 the government will have the option provision to extend the performance of the contract up to an additional 3 days when the contractor is provided written notice. Providing pricing for the optional 3-day extension period is not required.

FAR 52.252-1 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

This contract incorporates one or more solicitation provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The offeror is cautioned that the listed provisions may include blocks that must be completed by the offeror and submitted with its quotation or offer. In lieu of submitting the full text of those provisions, the offeror may identify the provision by paragraph identifier and provide the appropriate information with its quotation or offer. Also, the full text of a solicitation provision may be accessed electronically at this/these address(es):

https://www.acquisition.gov/?q=brosefar

FAR 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es):

https://www.acquisition.gov/?q=brosefar

5152.233-4703 AMC-LEVEL PROTEST PROGRAM

If you have complaints about this procurement, it is preferable that you first attempt to resolve those concerns with the responsible contracting officer. However, you can also protest to Headquarters, AMC. The HQ, AMC-Level Protest Program is intended to encourage interested parties to seek resolution of their concerns within AMC as an Alternative Dispute Resolution forum, rather than filing a protest with the General Accounting Office or other external forum.

Contract award or performance is suspended during the protest to the same extent, and within the same time periods, as if filed at the GAO. The AMC protest decision goal is to resolve protests within 20 working days from filing. To be timely, protests must be filed within the periods specified in FAR 33.103. If you want to file a protest under the AMC-Level Protest Program, the protest must request resolution under that program and be sent to the address below. All other agency-level protests should be sent to the contracting officer for resolution.

https://www.acquisition.gov/?q=brosefar https://www.acquisition.gov/?q=brosefar

Headquarters U.S. Army Materiel Command Office of Command Counsel 4400 Martin Road Rm:

A6SE040.001

Redstone Arsenal, AL 35898-5000 Facsimile number (256)450-8840

The AMC-Level protest procedures are found at:

http://www.amc.army.mil/pa/COMMANDCOUNSEL.asp

Submit quotes via email to the Regional Contracting Office Soto Cano (RCO-SC), SSG Yanto D.

Dokosansima, Contract Specialist, yanto.d.dokosansima.mil@army.mil. Please courtesy copy:

CPT Lucero Christopher, Chief of Contracting Office, phone (210) 295-6320, e-mail:

christopher.j.lucero7.mil@army.mil

Title the subject line of your email: “W912QM-25-QA016 Panamax 26 IPC Lodging, Meals, and Conference Rooms” http://www.amc.army.mil/pa/COMMANDCOUNSEL.asp mailto:yanto.d.dokosansima.mil@army.mil.

mailto:christopher.j.lucero7.mil@army.mil