Packing and Shipping Services for the U. S. Embassy Oslo, Norway
Closed Solicitation Posted
- Solicitation number
- PR15344280
- Agency
-
Department of State
- Responses due
- Set-aside
- No set-aside
Opportunity facts
- NAICS code
- 488991 Packing and Crating
- Place of performance
- Oslo Oslo Norway
- Points of contact
Notice details come from SAM.gov. Updated .
About this opportunity
The U.S. Department of State is seeking packing and shipping services for the U.S. Embassy in Oslo, Norway, specifically for handling outbound household effects and unaccompanied air baggage. The solicitation requires professional moving services that include comprehensive packing, freight handling, forwarding, cargo storage, and customs clearance for shipments originating in Oslo. Prospective contractors must submit a quote that includes their legal company name, pricing details, and complete two mandatory certification forms: the Express NDAA Certification and the Certification Regarding Compliance with Applicable Federal Anti-Discrimination Law. The government will evaluate submissions using a lowest-price, technically acceptable approach, intending to award a firm-fixed-price purchase order without further discussions. Key dates include a pre-pack-out survey scheduled for June 12, 2025, and a quote submission deadline of June 5, 2025, at 16:00 local time in Oslo, with all documentation to be electronically submitted to OsloGSOProcurement@state.gov.
The solicitation is not set aside for any specific business category and applies to all qualified vendors in the packing and crating sector. The maximum weight allowance for the shipment is 18,000 lbs, with an estimated actual shipment weight of 9,000 lbs, covering three specific shipments scheduled between June 23-25, 2025. Pricing will be structured in 100 lbs increments and exclude Value Added Tax (VAT), with the contractor required to provide experienced, uniformed staff capable of communicating in English. The place of performance is Oslo, Norway, and the U.S. Government will follow Prompt Payment Act guidelines, ensuring payment within 30 calendar days after receipt of services and a valid detailed invoice. Contractors must adhere to strict handling protocols and provide detailed inventory management throughout the shipping process.
Notice text
PACKING AND SHIPPING SERVICES FOR THE U.S. EMBASSY OSLO, NORWAY
The United States Embassy in Oslo, Norway has a requirement for packing and shipping services of outbound household effects and unaccompanied air baggage. The resultant purchase order will be firm-fixed-priced.
The Embassy intends to conduct a pre-pack-out survey on Thursday, June 12, 2025, at 08:00 (Local Time Oslo, Norway), and all prospective quoters are invited to attend. For pre-pack-out survey registration, please provide your company contact information and names of visitors no later than 12:00 on Tuesday, June 10, 2025 (Local Time Oslo, Norway) to OsloGSOProcurement@state.gov.
For a quotation to be considered, you should at a minimum submit the following:
(1) Legal name of company
(3) Price quote, taxes if applicable, and total amount of quote. Bidders should specify currency for payment in their quote.
(6) Confirmation of acceptability of payment terms: pursuant to the Prompt Payment Act of the U.S. Foreign Affairs Regulations (FAR), the U.S. Government must make the payment within 30 calendar days after receipt of services and the valid detailed invoice.
(7) Completed and signed Express NDAA Certification Form (attached).
(8) Completed and signed Certification Form regarding Compliance with Applicable Federal Anti-Discrimination Laws (attached).
The U.S. Government intends to award a purchase order to the responsible company submitting an acceptable quotation at the lowest price. We intend to award a purchase order based on initial quotations, without holding discussions.
The deadline for receipt of quotes is 16:00, Thursday, June 5, 2025 (Local Time Oslo, Norway). Please send your quote electronically to OsloGSOProcurement@state.gov with the subject line “Packing and Shipping Services – PR 15344280” prior to the response date and time. All attachments to the email should be in PDF format.
Files
| File | Type | Posted |
|---|---|---|
| SOW_Moving Services RFQ_05212025.docx | DOCX document | |
| CERTIFICATION REGARDING COMPLIANCE WITH APPLICABLE FEDERAL ANTI-DISCRIMINATION LAW .docx | DOCX document | |
| Express NDAA Certification Form.docx | DOCX document |
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