P6 Project Scheduling Services and Support

Added: Aug 23, 2017 4:49 pm

Federal Lands Highway Division (FLHD) uses Primavera Enterprise (P6) project management software for program management, multi-project resource and activity scheduling, earned value, reporting and workload analysis. This solicitation is for the administration of P6, including updates to existing projects, input of new projects, maintain historical project data, generate and distribute project information, analyze and explain performance measures, perform resource workload analysis, and provide user support on an ongoing basis. This also includes participation in project status update meetings, management of resource pool data, incorporation of actual time charged to activities from time and attendance records, update or modify report structures from system output, regularly assess system operation and implement process improvements that are desired by the users, perform system updates as needed, provide higher tier support on P6, and provide technical guidance and assistance to the users in operation of the system.

This solicitation will result in an Indefinite Delivery, Indefinite Quantity (IDIQ) contract for these services; with four, one year options to be exercised at the discretion of the government. Work will then be ordered on a Task Order by Task Order basis. The solicitation will include the first Task Order to be used as a pricing component.

The services will be provided at three separate locations in the United States: Central FLHD in Lakewood, CO; Western FLHD in Vancouver, WA; and Eastern FLHD in Sterling, VA.

The following tasks generally describe the work:

1. On a continual basis, update the project schedule and resource database.

Although the capability exists for system users to input project data directly, this procedure is not currently utilized in all three offices.

2. Maintain data integrity by establishing, performing, and documenting regular QC processes.

3. Provide schedule and resource analysis for each project and the effect on delivering a program of projects. Analyze performance measurements, such as periodic comparison of projections versus actual completion dates, durations, resource utilization, earned value analyses, and other indicators.

4. Create new projects in P6 and set baselines by coordinating with Project Managers as appropriate.

5. Coordinate with Project Managers, Functional Managers and other staff to update schedules.

6. Utilize P6 to formally change baseline schedules and resource plans when change control is implemented.

7. Maintain a completed project Historical Database so historic information can be readily retrieved.

8. Bi-Weekly Support of Time and Attendance collection. This work includes collecting time sheets from Government staff, trouble shooting schedule issues during T&A collection, and running/distributing T&A reports.

9. Identify activities, schedule, and resource issues to discuss at project status meetings.

10. Communicate program, project, and resource information, multi-project data

summaries, and historic data for analysis of individual projects, groups of projects, and the entire project delivery program through a system of reports.

11. Provide one-time reports, trouble-shooting, and other support.

12. Continuously assess system operation and identify process improvements that would be of value to FLHD.

13. Provide technical guidance, informal and formal training, and general assistance to FLHD Project Delivery staff in the operation of the PMIS and application of FLHD business processes.

14. Provide higher tier support, including customizing reports, assisting with updating and testing newer versions of P6, assisting employees in setting up P6 Web dashboards or portfolios, and other similar activities.

15. Attend training as needed to stay on top of new features or systems that would be of value to FLHD. Train FLHD employees on any new features or systems.

It is anticipated this project will be advertised in September 2017 with the Notice to Proceed for Task Order #1 being issued in February, 2018.