Oversized 180-degree Book Imaging System
Closed Solicitation Posted
This opportunity was awarded. See the award notice from .
- Solicitation number
- 030ADV25Q0214
- Agency
-
Library of Congress
- Responses due
- Set-aside
- No set-aside
Opportunity facts
- NAICS code
- 519210 Libraries and Archives
- PSC
- 9999 Miscellaneous Items
- Place of performance
- Washington, District of Columbia, United States
Notice details come from SAM.gov. Updated .
About this opportunity
The Library of Congress Collections Digitization Division is seeking to procure an oversized 180-degree book imaging system through solicitation 030ADV25Q0214, specifically requiring a specialized book cradle system for digitizing collection materials. The system must accommodate books up to 24x32 inches when opened, support materials completely flat during image capture, and be compatible with Digital Transitions "Auto-Column" or Cambo RPS column equipment. Offerors must submit comprehensive proposals including technical documentation limited to 10 pages, product demonstrations via Zoom/Teams scheduled for October 2025, past performance references with completed questionnaires, and detailed pricing information. The evaluation will utilize a best value trade-off approach considering technical proposals, product demonstrations, past performance, and price factors. Critical deadlines include offeror questions due by September 11, 2025 at 3:00 PM EDT, with final proposal responses due by September 29, 2025 at 3:00 PM EDT, and proposal validity extending until March 1, 2026.
This procurement operates without any set-aside designations and will be performed at the Library of Congress in Washington, DC, with installation requirements accommodating approximately 111-inch ceiling height constraints. The contract structure includes a firm-fixed-price base period from February 1, 2026 to January 31, 2027, with an extended 4-year warranty period running from February 1, 2026 to January 31, 2030. The acquisition supports the Library's extensive digitization operations that produce millions of digital images annually from diverse collection materials including books, manuscripts, maps, photographs, and film. This procurement aligns with the Library's leadership role in the Federal Agencies Digital Guideline Initiative (FADGI) Still Image Working Group, which establishes imaging standards and metrics for all federal agencies and serves the broader cultural heritage community. No incumbent contractors or specific budget ranges are identified in the available documentation, though the technical specifications indicate requirements for handling maximum book weights, specific dimensional constraints, and detailed performance metrics outlined in the evaluation criteria spreadsheet.
Notice text
2 versions
Update #2 · Latest ·
Amendment 1 answers questions recieved.
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The Library of Congress (Library) Collections Digitization Division (CDD) requires a contract to purchase an oversize book cradle system to be used in the digitization of collection materials from the Library's collections. The Collections Digitization Division (CDD) has a rich history of performing digitization activities to digitize materials in the collection for use by a variety of stakeholders including Library staff, Library patrons, researchers, the public, federal agencies, members of Congress and countless others around the world. The Library supports multiple still image digitization programs converting books, manuscripts, maps, photographs, and film to digital form. The Library’s collection items come in all sizes, ranging from microscopic to very large. These efforts are a component of the Library’s digital strategy, producing millions of digital images per year.
In addition to the Library’s efforts to digitize its vast holdings, the Library leads the Federal Agencies Digital Guideline Initiative (FADGl) Still Image Working Group (FADGI Still Image). FADGI Still Image establishes the imaging standards and metrics for all Federal agencies and as such serves an essential role for digitization efforts for the entire cultural heritage community. FADGl Still Image also publishes documents providing guidance for the cultural heritage imaging community. These documents are used worldwide, establishing a common framework for digitization which conforms to various International Standards Organization (ISO) standards. Principal among these is the "Technical Guidelines for Digitizing Cultural Heritage Materials”.
Offeror questions are due by 09/11/2025 at 15:00 PM EDT. Responses to questions will be posted to SAM as an amendment to the solicitation.
Responses are due by 09/29/2025 at 15:00 PM EDT.
Update #1 ·
The Library of Congress (Library) Collections Digitization Division (CDD) requires a contract to purchase an oversize book cradle system to be used in the digitization of collection materials from the Library's collections. The Collections Digitization Division (CDD) has a rich history of performing digitization activities to digitize materials in the collection for use by a variety of stakeholders including Library staff, Library patrons, researchers, the public, federal agencies, members of Congress and countless others around the world. The Library supports multiple still image digitization programs converting books, manuscripts, maps, photographs, and film to digital form. The Library’s collection items come in all sizes, ranging from microscopic to very large. These efforts are a component of the Library’s digital strategy, producing millions of digital images per year.
In addition to the Library’s efforts to digitize its vast holdings, the Library leads the Federal Agencies Digital Guideline Initiative (FADGl) Still Image Working Group (FADGI Still Image). FADGI Still Image establishes the imaging standards and metrics for all Federal agencies and as such serves an essential role for digitization efforts for the entire cultural heritage community. FADGl Still Image also publishes documents providing guidance for the cultural heritage imaging community. These documents are used worldwide, establishing a common framework for digitization which conforms to various International Standards Organization (ISO) standards. Principal among these is the "Technical Guidelines for Digitizing Cultural Heritage Materials”.
Offeror questions are due by 09/11/2025 at 15:00 PM EDT. Responses to questions will be posted to SAM as an amendment to the solicitation.
Responses are due by 09/29/2025 at 15:00 PM EDT.
Files
| File | Type | Posted |
|---|---|---|
| 030ADV25Q0214 0001.pdf | ||
| Question in response to Solicitation 030ADV25Q0214.docx | DOCX document | |
| Attachment J1 - Past Performance Questionnaire.docx | DOCX document | |
| Attachment J3 - Questions for Vendors Responding to Solicitation.docx | DOCX document | |
| 030ADV25Q0214.pdf | ||
| Attachment J2 - Evaluation Criteria for Book Cradle Attachment.xlsx | XLSX spreadsheet |
Notice history
| Notice | Type | Posted |
|---|---|---|
| Oversized 180-degree Book Imaging System | Award Notice | |
| This notice | Solicitation |
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