Orbitrap Excedion Pro MS System

Oak Ridge National Laboratory (ORNL), under the Department of Energy, is soliciting proposals for an Orbitrap Excedion Pro MS System, a specialized analytical laboratory instrument used in the Biosciences Division. The procurement includes the primary mass spectrometry system along with a Vanquish Neo System and associated consumables, accessories, calibration solutions, training courses, and warranty support, as detailed in the Bill of Materials. This is a firm fixed price subcontract procured under RFP No. 433924, with proposals evaluated using a Lowest Price Technically Acceptable (LPTA) methodology, meaning the government will award the contract to the lowest-priced offeror whose proposal meets all technical requirements. Key contract requirements include providing materials and services that meet or exceed specified performance standards, full regulatory compliance, comprehensive documentation, warranty and support terms, and a detailed compliance matrix cross-referencing each line item in the Bill of Materials. Proposals must be submitted by December 18, 2025 at 4:00 p.m., with an offer validity period of 120 days, and potential offerors must comply with all representations and certifications, flowdown clauses, and terms and conditions outlined in the attachments.

This procurement carries no small business set-aside designation and represents a competitive solicitation with intent to make a single award. ORNL is trading in a Q Exactive Plus system with eight years of use, indicating this procurement represents equipment replacement or upgrade. While no specific budget range is disclosed in the solicitation notice, offerors must provide detailed pricing for each line item in the Bill of Materials, with payment terms set at Net 30 for large businesses and Net 15 for small businesses, with all payments made via electronic funds transfer in U.S. dollars. The procurement falls under NAICS Category 334516 (Analytical Laboratory Instrument Manufacturing) and PSC Category 6630 (Chemical Analysis Instruments). Performance of work will take place in Oak Ridge, Tennessee 37830, with all offerors required to register and maintain current registration in the System for Award Management (SAM) and comply with applicable FAR regulations, DOE-specific clauses, export controls, cybersecurity requirements, and personnel security protocols outlined in the flowdown documents.