Open Cup Flash Point Tester
Closed Solicitation Posted
- Solicitation number
- FA8601-25-Q-0180
- Agency
-
AFLCMC Wright Patterson AFB
Lifecycle Management Center, Department of Defense
- Responses due
- Set-aside
- Total Small Business
Opportunity facts
- NAICS code
- 334513 Instruments and Related Products Manufacturing for Measuring, Displaying, and Controlling Industrial Process Variables
- PSC
- 6640 Laboratory Equipment And Supplies
- Place of performance
- Wright Patterson AFB, Ohio 45433, United States
Notice details come from SAM.gov. Updated .
About this opportunity
The Department of the Air Force Materiel Command Lifecycle Management Center at Wright-Patterson Air Force Base is seeking to procure one Open Cup Flash Point Tester for the Air Force Petroleum Agency's Aerospace Fuels Laboratory. The equipment must meet specific technical requirements including pre-installed test methods, automatic lighting and flame monitoring, real-time analysis display, barometric pressure correction, and the ability to calculate results in Celsius or Kelvin from 1 to 400°C, with dimensions not exceeding 28x21x18 inches and requiring 110-120V electrical power. The procurement is being conducted as a commercial item acquisition under Simplified Acquisition Procedures (FAR Part 13) with a Firm Fixed Price contract structure. The evaluation will be based on the lowest price technically acceptable methodology, considering quotations that conform to requirements, comply with the Statement of Work, and demonstrate fair and reasonable pricing. Quotes were originally due September 15, 2025, but have been extended to September 17, 2025, at 11:00 AM EST, with quotes to be submitted electronically to Contract Specialist Amn Kathryn Cruz and Contracting Officer Amanda Hoyng.
This opportunity is designated as a 100% small business set-aside under NAICS code 334513 with a 750-employee size standard. No incumbent contractors are mentioned in the solicitation documents. While no specific budget range is disclosed, funds are not currently available and no award will be made until funding is secured. The procurement includes one Open Cup Flash Point Tester unit with required accessories, calibration and verification services, and user training, with delivery required within 12 weeks of contract award to the Aerospace Fuels Laboratory at Wright-Patterson Air Force Base, Ohio. Additional requirements include vendor registration in the System for Award Management (SAM) and completion of a NIST 800-171 Self-Assessment with a minimum score of 110, and the equipment must be manufactured in a DFARS-qualifying country with a one-year warranty covering material and workmanship defects.
Notice text
2 versions
Update #2 · Latest ·
Combined Synopsis/Solicitation
AFLCMC/PZI Installation Contracting Support
Wright Patterson AFB, OH 45323
Date: 09 September 2025
Title: Open Cup Flash Point Tester
Request for Quote (RFQ) / Solicitation Number: FA860125Q0180
Quotes Due: 17 September 2025 at 11:00 AM EST** Please note, this has been updated from the original 15 September 2025 due date.
Contact Point(s): Amn Kathryn Cruz, Contract Specialist; kathryn.cruz.1@us.af.mil
Contact Point(s): Amanda Hoyng, Contracting Officer; amanda.hoyng@us.af.mil
Description: This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information, included in this notice. This announcement constitutes the only solicitation; quotes are being requested, and an additional written solicitation will not be issued. The solicitation is conducted as a commercial procurement using Simplified Acquisition Procedures (FAR Part 13). This notice is expected to result in award of a Firm Fixed Price (FFP) purchase order for a commercial commodity and supporting service to the responsible offeror who submits a quotation that: (1) conforms to the requirements, (2) complies with the minimum requirements stated in the Statement of Work (SOW) as evidenced by providing a complete description of the equipment provided, and (3) that submits the quotation with the lowest price technically acceptable, provided that the price is determined to be fair and reasonable.
The Government reserves the right to conduct interchanges with some, none, or all offerors, or make no award at all depending upon 1) the quality of quotations received, and 2) whether proposed prices are determined to be fair and reasonable.
Funds are not presently available for this effort. No award will be made under this solicitation until funds are available. The Government reserves the right to cancel this solicitation, either before or after the closing date. In the event the Government cancels this solicitation, the Government has no obligation to reimburse an offeror for any costs.”
This requirement shall be solicited as a 100% small business set-aside under NAICS 334513 with a size standard of 750 Employees.
Requirement: One (1) Open Cup Flash Point Tester in accordance with the Statement of Work (SOW).
CLIN 0001 - Open Cup Flash Point Tester and Required Accessories
CLIN 0002 - Calibration and Verification
Period of Performance: delivery required 12 Weeks ARO.
Request for Information (RFIs): The Government will accept questions concerning solicitation number FA860125Q0180 until 12 September 2025 at 11:00AM EST. Email your questions on a .pdf, .doc, .docx, .xls or .xlsx document to kathryn.cruz.1@us.af.mil and amanda.hoyng@us.af.mil. Any questions received after this date and time may not be considered. All timely RFIs have been answered in attachment 3. Questions and Answers, attached 15 SEP 2025 at 9:14am EST.
Quotes Due Date: Quotes must be submitted electronically to the Contract Specialist via e-mail at kathryn.cruz.1@us.af.mil and Contracting Officer at amanda.hoyng@us.af.mil. Quotes must conform to the requirements of this solicitation and be received no later than 17 September 2025 at 11:00 AM EST. It is the responsibility of the offeror to ensure that the quote and its attachments are received. Any correspondence sent via e-mail must contain the subject line “FA860125Q0180, Open Cup Flash Point Tester” The entire quotation must be contained in a single e-mail that does not exceed 5 megabytes including attachments, if any. E-mails with compressed files are not permitted. Note that e-mail filters at Wright-Patterson Air Force Base are designed to filter e-mails without subject lines or with suspicious subject lines or contents (i.e., .exe or .zip files). Therefore, if the specified subject line is not included, the e-mail may not get through the e-mail filters. Also be advised that .zip or .exe files are not allowable attachments and may be deleted by the email filters at Wright-Patterson. If sending attachments with email, ensure only .pdf, .doc, .docx, .xls or .xlsx documents are sent. The email filter may delete any other form of attachments. If a DoDSafe drop off is needed, please notify the contract specialist or contracting officer at least 48 hours before quotes are due. Any quotes received after designated closing date and time need not be considered. Quotes must include aggregate total of base plus all option year CLINS, if requested (IAW FAR 52.217-5 Evaluation of Options). All quotes shall be in whole dollars and conform to the Contract Line-Item Number (CLIN) structure of attached solicitation.
Notice to Vendor(s): The Government reserves the right to cancel this solicitation, either before or after the closing date.
Period of Acceptance of Quotes: Offeror agrees to hold prices in its quote firm for 60 calendar days from the date specified for receipt of offers.
SAM Registration: Firms submitting a quote for the solicitation described herein MUST be registered in the System for Award Management (SAM) database, or risk the quote as being non-responsive, regardless of the package being considered complete, timely or any other salient consideration. Information to register on SAM can be found at the web site, SAM.gov.
Provisions and Clauses: See solicitation attachment for applicable provisions and clauses. Offerors shall complete and include in quotations all representations and certifications, as well as all fill-in provisions and clauses, contained within this solicitation. Additionally, quotations that contain pricing only with no description/detail of the equipment that will be provided will not be accepted or considered for award.
NIST 800-171 Self-Assessment: All companies MUST have a completed and current (not more than three (3) years old) NIST Assessment with a score of at least 110 in the Supplier Performance Risk Assessment system to be eligible for this contract. If the score is below 110, a mitigation plan must be submitted as part of the proposal.
List of Attachments:
- Solicitation
- Statement of Work
- Questions and Answers
Update #1 ·
Combined Synopsis/Solicitation
AFLCMC/PZI Installation Contracting Support
Wright Patterson AFB, OH 45323
Date: 09 September 2025
Title: Open Cup Flash Point Tester
Request for Quote (RFQ) / Solicitation Number: FA860125Q0180
Quotes Due: 15 September 2025 at 11:00 AM EST
Contact Point(s): Amn Kathryn Cruz, Contract Specialist; kathryn.cruz.1@us.af.mil
Contact Point(s): Amanda Hoyng, Contracting Officer; amanda.hoyng@us.af.mil
Description: This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information, included in this notice. This announcement constitutes the only solicitation; quotes are being requested, and an additional written solicitation will not be issued. The solicitation is conducted as a commercial procurement using Simplified Acquisition Procedures (FAR Part 13). This notice is expected to result in award of a Firm Fixed Price (FFP) purchase order for a commercial commodity and supporting service to the responsible offeror who submits a quotation that: (1) conforms to the requirements, (2) complies with the minimum requirements stated in the Statement of Work (SOW) as evidenced by providing a complete description of the equipment provided, and (3) that submits the quotation with the lowest price technically acceptable, provided that the price is determined to be fair and reasonable.
The Government reserves the right to conduct interchanges with some, none, or all offerors, or make no award at all depending upon 1) the quality of quotations received, and 2) whether proposed prices are determined to be fair and reasonable.
Funds are not presently available for this effort. No award will be made under this solicitation until funds are available. The Government reserves the right to cancel this solicitation, either before or after the closing date. In the event the Government cancels this solicitation, the Government has no obligation to reimburse an offeror for any costs.”
This requirement shall be solicited as a 100% small business set-aside under NAICS 334513 with a size standard of 750 Employees.
Requirement: One (1) Open Cup Flash Point Tester in accordance with the Statement of Work (SOW).
CLIN 0001 - Open Cup Flash Point Tester and Required Accessories
CLIN 0002 - Calibration and Verification
Period of Performance: delivery required 60 calendar days ARO.
Request for Information (RFIs): The Government will accept questions concerning solicitation number FA860125Q0180 until 12 September 2025 at 11:00AM EST. Email your questions on a .pdf, .doc, .docx, .xls or .xlsx document to kathryn.cruz.1@us.af.mil and amanda.hoyng@us.af.mil. Any questions received after this date and time may not be considered.
Quotes Due Date: Quotes must be submitted electronically to the Contract Specialist via e-mail at kathryn.cruz.1@us.af.mil and Contracting Officer at amanda.hoyng@us.af.mil. Quotes must conform to the requirements of this solicitation and be received no later than 15 September 2025 at 11:00 AM EST. It is the responsibility of the offeror to ensure that the quote and its attachments are received. Any correspondence sent via e-mail must contain the subject line “FA860125Q0180, Open Cup Flash Point Tester” The entire quotation must be contained in a single e-mail that does not exceed 5 megabytes including attachments, if any. E-mails with compressed files are not permitted. Note that e-mail filters at Wright-Patterson Air Force Base are designed to filter e-mails without subject lines or with suspicious subject lines or contents (i.e., .exe or .zip files). Therefore, if the specified subject line is not included, the e-mail may not get through the e-mail filters. Also be advised that .zip or .exe files are not allowable attachments and may be deleted by the email filters at Wright-Patterson. If sending attachments with email, ensure only .pdf, .doc, .docx, .xls or .xlsx documents are sent. The email filter may delete any other form of attachments. If a DoDSafe drop off is needed, please notify the contract specialist or contracting officer at least 48 hours before quotes are due. Any quotes received after designated closing date and time need not be considered. Quotes must include aggregate total of base plus all option year CLINS, if requested (IAW FAR 52.217-5 Evaluation of Options). All quotes shall be in whole dollars and conform to the Contract Line-Item Number (CLIN) structure of attached solicitation.
Notice to Vendor(s): The Government reserves the right to cancel this solicitation, either before or after the closing date.
Period of Acceptance of Quotes: Offeror agrees to hold prices in its quote firm for 60 calendar days from the date specified for receipt of offers.
SAM Registration: Firms submitting a quote for the solicitation described herein MUST be registered in the System for Award Management (SAM) database, or risk the quote as being non-responsive, regardless of the package being considered complete, timely or any other salient consideration. Information to register on SAM can be found at the web site, SAM.gov.
Provisions and Clauses: See solicitation attachment for applicable provisions and clauses. Offerors shall complete and include in quotations all representations and certifications, as well as all fill-in provisions and clauses, contained within this solicitation. Additionally, quotations that contain pricing only with no description/detail of the equipment that will be provided will not be accepted or considered for award.
NIST 800-171 Self-Assessment: All companies MUST have a completed and current (not more than three (3) years old) NIST Assessment with a score of at least 110 in the Supplier Performance Risk Assessment system to be eligible for this contract. If the score is below 110, a mitigation plan must be submitted as part of the proposal.
List of Attachments:
- Solicitation
- Statement of Work
Files
| File | Type | Posted |
|---|---|---|
| Questions and Answers.pdf | ||
| Questions and Answers.docx | DOCX document | |
| Solicitation - FA860125Q0180_SAM.pdf | ||
| SOW_OpenCupFlashPointTester.pdf |
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