On-site Preventative Maintenance Services, Four Laboratory Instruments (Fargo, ND)
Closed Solicitation Posted
- Solicitation number
- 1232SA25Q0980
- Agency
- Agricultural Research Service Department of Agriculture
- Responses due
- Set-aside
- Total Small Business
Opportunity facts
- NAICS code
- 811210 Electronic and Precision Equipment Repair and Maintenance
- Place of performance
- Fargo, North Dakota 58105, United States
- Points of contact
-
- Spencer Hamilton spencer.hamilton@usda.gov (301) 504-3485
Notice details come from SAM.gov. Updated .
About this opportunity
The Department of Agriculture Agricultural Research Service is seeking on-site preventive maintenance services for four laboratory instruments at their Hard Spring & Durum Wheat Quality Laboratory in Fargo, North Dakota. The procurement covers annual maintenance for a Brabender Extensograph-E (purchased 2005), Farinograph-TS (purchased 2020), GlutoPeak (purchased 2021), and CHOPIN SDMatic instrument (purchased 2021) used for wheat quality research. Contractors must provide certified engineers or technicians with at least five years of corporate experience performing similar maintenance services on scientific laboratory equipment. The government will evaluate quotations using a Lowest Price Technically Acceptable methodology with three factors: Technical Capability (Pass/Fail), Satisfactory Past Performance (Pass/Fail), and Price. This Request for Quotation is issued under solicitation number 1232SA25Q0980 with quotes due September 25, 2025, just three days after the posting date.
This procurement is designated as a Total Small Business Set-Aside under NAICS code 811210 with a size standard of $34 million. The contract structure includes one 12-month base period followed by four 12-month option periods, creating a potential total contract duration of 60 months. Services must be performed on-site at the NDSU Peltier Complex, room 2016, located at 1300 18th Street North in Fargo, North Dakota, with the contractor responsible for all travel and shipping costs. Annual maintenance services are to be scheduled and completed by the end of August each year throughout the contract period. While specific award values are not disclosed in the solicitation, the contract covers maintenance for four specialized scientific instruments that are critical to the laboratory's wheat quality research operations.
Notice text
i. This is a combined synopsis/solicitation for commercial items prepared in accordance with the procedures contained in FAR Part 12.6, Acquisition of Commercial Items, and FAR Part 13, Simplified Acquisition Procedures, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued.
ii. The solicitation number is 1232SA25Q0980 and is issued as a Request for Quotation (RFQ).
iii. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) Number 2025-05 dated 08/07/2025.
iv. This solicitation is issued as a Total Small Business Set-Aside. The associated NAICS code is 811210 the small business size standard is $34M.
v. List CLINS, item descriptions, quantities and units of measure:
Item Supplies/Services Qty Unit of Issue Unit Price Total Price
0001 Base Period: 1 YR $ - $ -
1001 Option Period 1: 1 YR $ - $ -
2001 Option Period 2: 1 YR $ - $ -
3001 Option Period 3: 1 YR $ - $ -
4001 Option Period 4: 1 YR $ - $ -
vi. Description/Statement of Work/Specification:
USDA-ARS Potato, Pulse and Small Grains Quality Research Unit, Hard Spring & Durum Wheat Quality Laboratory (WQL) owns Brabender Extensograph-E, Farinograph-TS, and GlutoPeak instruments, which were purchased in 2005, 2020, and 2021, respectively. The WQL also owns a CHOPIN (KPM Analytics) SDMatic instrument, which was purchased in 2021. On-site preventive maintenance (PM) on all four instruments are needed to be performed. See attached Performance Work Statement (PWS).
vii. Date(s) and place(s) of delivery and acceptance:
One 12-month Base Period and Four 12-month Option Periods. Total 60 months.
Delivery Location:
NDSU Peltier Complex
1300 18th Street North, room 2016
Fargo, ND 58105
viii. FAR Provision 52.212-1, Instructions to Offerors-Commercial, is incorporated by reference and applies to this acquisition. Please see the attached RFQ terms and conditions for the submission requirements and its addendum.
ix. Evaluation:
For the evaluation criteria, please see the attached RFQ clauses and provisions.
x. Offerors are required to complete in full FAR Provision 52.212-3, Offeror Representations and Certifications-Commercial Items (DEVIATION), with their offer online at SAM: www.sam.gov. An offeror must state in their offer if they completed FAR 52.212-3 online and that is it up-to-date and valid. See the attached RFQ terms and conditions for more requirements.
System updates may lag policy updates. The System for Award Management (SAM) may continue to require entities to complete representations based on provisions that are not included in agency solicitations, including 52.223-22, Public Disclosure of Greenhouse Gas Emissions and Reduction Goals—Representation, and paragraph (t) of 52.212-3, Offeror Representations and Certifications—Commercial Products and Commercial Services. Agencies will not consider or use these representations. Entities are not required to, nor are they able to, update their entity registration to remove these representations in SAM.
xi. FAR Clause 52.212-4, Contract Terms and Conditions-Commercial Items, applies to this acquisition. Please see the attached RFQ clauses and provisions for its Addendum.
xii. FAR Clause 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders-Commercial Items (DEVIATION), is incorporated and applies to this acquisition. Please see the attached RFQ clauses and provisions that are applicable to the acquisition.
xiii. There are no additional contract requirement(s) or terms and conditions (such as contract financing arrangements or warranty requirements) determined by the contracting officer to be necessary for this acquisition and consistent with customary commercial practices.
xiv. The Defense Priorities and Allocations System (DPAS) and assigned ratings are not applicable to this solicitation.
xv. Date, time and place offers are due.
Quotes are due by 12:00 p.m. Central Time on September 25, 2025.
Submit offers to the following e-mail address(es), by the offer due date and time:
spencer.hamilton@usda.gov
Late quotes after the established deadline may be considered only if it is in the government’s best interest and if it will not unduly delay award.
Attachments
| File | Type | Posted |
|---|---|---|
| RFQ_1232SA25Q0980 Terms and Conditions.pdf | ||
| Attachment 1 Performance Work Statement.pdf |
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