On Post Grass Cutting Services at West Point, NY

Closed Pre-Solicitation Posted

This opportunity was awarded. See the award notice from , or the latest solicitation from .

Solicitation number
PANMCC-25P0000010306
Agency
MICC Fort Eustis Mission and Installation Contracting Command, Department of Defense
Responses due
Set-aside
Total Small Business

Opportunity facts

NAICS code
561730 Landscaping Services
PSC
S208 Housekeeping- Landscaping/Groundskeeping
Place of performance
West Point, New York 10996, United States
Points of contact

Notice details come from SAM.gov. Updated .

About this opportunity

The U.S. Army's Mission and Installation Contracting Command at Fort Eustis is seeking a small business to provide On Post Grass Cutting Services at the United States Military Academy in West Point, New York. The pre-solicitation notice is a Sources Sought Notice designed to determine if qualified small businesses can fulfill the landscaping requirements for approximately 136 acres of improved and semi-improved grounds. Interested firms must submit detailed responses by May 16, 2025, at 0900 hrs ET, including information about their business status, previous experience, pricing, and capabilities in providing landscaping services. The evaluation will focus on firms' ability to demonstrate competence in managing complex grounds maintenance projects, with specific attention to small business qualifications across various socioeconomic categories. Respondents are required to provide comprehensive information about their firm, including SAM's Unique Entity Identifier, CAGE code, small business certifications, and willingness to compete as a prime or subcontractor.

The opportunity is specifically set aside for small businesses, contingent upon receiving at least two qualified responses that can support the set-aside designation. The anticipated NAICS code is 561730 for Landscaping Services, with a size standard of $9.5 Million. The contract is structured with a base year and four 12-month option years, running from January 15, 2026, to January 15, 2030. Historically, the grass cutting contract has been performed by a crew of seven to nine people, with mowing expected to occur no more than 28 times per year for improved grounds and three times for semi-improved grounds. While no specific award value is mentioned, the contract will cover maintenance of diverse areas including academic and administrative spaces, roadways, historic fortifications, motor pools, dog parks, embankments, hospital grounds, child development centers, and schools. Potential bidders are encouraged to submit recommendations for improving the acquisition approach and specifications.

Notice text

THIS IS A Sources Sought Notice ONLY. 
The U.S. Government anticipates On Post Grass Cutting Services at the United States Military Academy, West Point, New York. This requirement would be procured on a small business set-aside basis, provided 2 or more qualified small businesses respond to this source sought synopsis with information sufficient to support a set-aside. Be advised that the U.S. Government will not be able to set aside this requirement if 2 or more small businesses do not respond with information to support the set-aside. We encourage all small businesses in all socioeconomic categories, including 8(a) Business Development Program, Small Disadvantage Business, Historically Underutilized Business Zone, Service­Disabled Veteran-Owned, and Women-Owned Small Business, to identify their capabilities in meeting the requirement at a fair market price. 
This notice is issued solely for information and planning purposes - it does not constitute a Request for Quote (RFQ)/lnvitation for Bid (IFB)/Request for Proposal (RFP) or a promise to issue an RFQ, IFB or RFP in the future. This notice does not commit the U.S. Government to contract for any supply or service. Further, the U.S. Government is not seeking quotes, bids or proposals at this time and will not accept unsolicited proposals in response to this source sought notice. The U.S. Government will not pay for any information or administrative costs incurred in response to this notice. Submittals will not be returned to the responder. Not responding to this notice does not preclude participation in any future RFQ or IFB or RFP, if any is issued. If a solicitation is released, it will be published on the Governmentwide Point of Entry on or about the week of 15 May 2025. It is the responsibility of potential offerors to monitor the Governmentwide Point of Entry for additional information pertaining to this requirement. The anticipated NAICS code is 561730 - Landscaping Services with a size standard of $9.5 Million 
A need is anticipated for the On Post Grass Cutting Services at the United States Military Academy, West Point, NY. 
In response to this source sought, please provide: 

1. Name of the firm, point of contact, phone number, email address, SAM's Unique Entity Identifier, CAGE code, a statement regarding small business status (including small business type(s)/certifications(s) such as SDB, 8(a), HUBZone, SDVOSB, WOSB, etc.), and the corresponding NAICS code. 
2. Identify whether your firm is interested in competing for this requirement as a prime contractor or not. Identify subcontracting, joint ventures or teaming arrangement that will be pursued, if any. 
3. Information in sufficient detail regarding previous experience (indicate whether as a prime contractor or subcontractor) on similar requirements 
(include size, scope, complexity, timeframe, government or commercial), pertinent certifications, etc., that will facilitate making a capability determination. 
4. Information to help determine if the requirement service is commercially available, including pricing information, basis for the pricing information (e.g., market pricing, catalog pricing), delivery schedules, customary terms and conditions, warranties, etc. 
5. Identify how the Army can best structure these contract requirements to facilitate competition by and among small business concerns. 
6. Identify any condition or action that may be having the effect of unnecessarily restricting competition with respect to this acquisition. Please contact the MICC Advocate for Competition, Dayanna Wallace, at Dayanna.Wallace.civ@army.mil, if you believe that this action is unreasonably restricting competition. Include the subject of the acquisition, this announcement, and the MICC POC information from the SAM.gov notice. Provide the specific aspects that unreasonably restrict competition and the rationale for such conclusion. 
7. Recommendations to improve the approach/specifications to acquiring the identified items. 
8. Please send all responses no later than 16 May at 0900 hrs. ET to Dayanna Wallace, at Dayanna.Wallace.civ@army.mil, and be sure to include the Sources Sought Notice in your email subject line. 

Attachments

Files attached to this notice, newest first
File Type Posted
DRAFT PWS.pdf PDF

Notice history

Notices posted for this opportunity, newest first
Notice Type Posted
On Post Grass Cutting Services at West Point, NY Award Award Notice
On Post Grass Cutting Services at West Point, NY Latest solicitation Solicitation
On Post Grass Cutting Services at West Point, NY This notice Pre-Solicitation
On Post Grass Cutting Services at West Point, NY Original Pre-Solicitation

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