DRAFT PWS.pdf

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GROUND MAINTENANCE SERVICES

PERFORMANCE WORK STATEMENT (PWS)

United States Army Garrison West Point, West Point NY

DRAFT

USAG West Point Grounds Maintenance Services Enterprise-wide Performance Work Statement (PWS) (ISR 404 – Grounds Maintenance Services)

United States Army Garrison (USAG) at West Point, NY

Table of Contents

1.0 General

1.1 Description of Services/Introduction

1.2 Background

1.3 Objectives

1.4 Scope

1.5 Period of Performance (PoP)

1.6 Traffic Flow

1.7 Restoration of Real Property Damage

1.8 General Information

1.8.1 Scope

1.8.2 Place of Performance

1.8.3 Recognized Holidays

1.8.4 Hours of Operation

1.8.5 Installation Closures

1.8.6 Emergency Delays

1.8.7 Unforeseen Closures of Service Areas

1.8.8 Place of Performance

1.8.9 Type of Contract

1.8.11 Access and General Protection/Security Policy and Procedures

1.8.13 Security Training

1.8.14 Anti-Terrorism (AT) Level I Training

1.8.15 iWATCH Training

1.8.16 Operational Security (OPSEC) Awareness Training

1.8.17 Threat Awareness and Reporting Program Training

1.8.18 Local Health Protection Conditions

1.8.23 Post Award Conference/Periodic Progress Meetings

1.9 Government Roles and Responsibilities

1.9.1 Contracting Officer (KO)

1.9.2 Contracting Officer’s Representative (COR)

(ISR 404 – Grounds Maintenance Services)

1.9.3 COR Authority

1.9.4 COR or Designated Government Representative Functions

1.10 Specific Contractor Requirements, Roles and Responsibilities

1.10.1 U.S. Residency

1.10.2 Contractor Hiring Restrictions

1.10.3 Contractor Identification

1.10.4 Standards of Conduct

1.10.5 Contractor Key Personnel

1.10.6 Project Manager (PM)

1.10.7 Quality Control Manager (QCM)

1.10.8 Quality Control Inspectors (QCI)

1.10.9 Phase In /Phase Out Period

1.11 Emergency Services

1.11.1 Emergency Medical Treatment

1.11.2 Accident Reporting

1.12 Environment and OSHA

1.12.1 Safety

1.12.2 Safety Plan

1.12.3 Spill Plan

1.13 Environmental Compliance

1.13.1 Safety Data Sheets

1.13.2 UXO Training

2.0 Definitions and Acronyms

2.1 Definitions

2.2 ACRONYMS

3.0 Government Furnished Property, Equipment and Services

3.1 Property

3.3 Services

4.0 Contractor Furnished Items and Services

4.1 General

4.2 Materials

4.3 Equipment

4.4 Unserviceable Contractor Equipment

5.0 Specific Tasks for Grounds Maintenance

(ISR 404 – Grounds Maintenance Services)

5.1 General

5.2 Description of Services

5.2.1 Scope

5.2.2 Service High Visibility Areas

5.2.3 Mowing

5.2.4 Edging

5.2.5 Trimming

5.2.6 Remove Debris and Litter

5.2.7 Special Services

5.2.8 Special Event Services

5.2.9 Service Common Areas

5.3.10 Special Equipment Requirements

5.3.11 Background and Historical Data.

6.0 Applicable Publications (Current Editions)

6.1 Regulations, Publications, Manuals, Local Policies and Procedures

7.0 Mandatory Records and Report Forms

8.0 Attachment/Technical Exhibits (TEs)

8.1 Attachment 1/TE-1 – Performance Requirements Summary

8.2 Attachment 2/TE-2 – Deliverables Schedule

8.6 Attachment 6/TE 6 – Installation Map(s)

1.0 General.

This is a non-personal services contract to provide Grounds Maintenance Services for the U.S. Army Garrison West Point, NY.

The Government will not exercise any supervision or control over the contract service providers.

The Contractor shall perform to the standards specified in this Performance Work Statement (PWS).

Contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government.

The Contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to complete the requirements as outlined and defined in this

PWS.

1.1 Description of Services/Introduction.

The Contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform all grounds maintenance service tasks and frequencies as described and defined in this Performance Work Statement (PWS), Part 5 Specific Tasks, and Part 8 Attachment/Technical Exhibits (TE), TE-3 Enterprise Municipal Grounds maintenance Services Performance Standards and Frequencies, except for those items specified as Government furnished property and services (If applicable, see Part 4 Contractor Furnished Items and Services). The Contractor shall perform to the standards in this contract.

The Contractor shall perform to the standards in this contract.

1.2 Background.

United States Army Garrison West Point (USAG WP) is located in Orange County, in West Point, New York. The USAG WP reservation is approximately 16,000 acres consisting of a largely undeveloped training area, consisting of military ranges and maneuver areas, and a developed cantonment area, home of the US Military Academy, its support structures and military housing. This contract applies specifically to developed and semi-developed landscaped areas in the 2500 acre cantonment area and the 9 acre Motor Pool area.

1.3 Objectives.

The Contractor shall ensure all work accomplished as fulfillment of this PWS meets all applicable Federal, State, and local laws, regulations, directives, and other requirements (LOR) (See Definitions & Acronyms, 2.2 Acronyms --- Legal and Other Requirements) to include, but not limited to the documents in Part 6 Applicable Publications.

TE-4 Enterprise Municipal Grounds Maintenance Services Performance Standards and Frequencies identifies tasks and frequencies for minimum standards for each type of maintenance required.

(ISR 404 – Grounds Maintenance Services)

1.4 Scope.

The Contractor shall inspect, service, maintain, and landscape grounds of West Point.

The work shall include scheduling and performance of mowing, trimming and edging as directed by the Contracting Officer’s Representative (COR) or Alternate Contracting Officer’s Representative (ACOR). The Contractor shall provide all work necessary to maintain the grounds to the standards specified herein.

1.5 Period of Performance (PoP).

The period of performance shall be for ONE (1) Base Year of 12 months and FOUR (4) 12-month option years. The Period of Performance reads as follows:

Phase-in Period Base Year Option Year I Option Year II Option Year III Option Year IV

15,2026 15, 2027 15, 2028 15, 2029 15, 2030

1.6 Traffic Flow.

The Contractor shall maintain the free flow of vehicular and pedestrian traffic while conducting grounds maintenance service tasks.

1.7 Restoration of Real Property Damage.

Any damage to Government Real Property by the Contractor’s operations shall be restored to the original state at no additional cost to the Government (e.g., structural damage, damage to landscape plants and trees, or fencing, etc).

1.8 General Information.

1.8.1 Scope.

The Contractor shall perform grounds maintenance services in accordance with the PWS and the technical exhibits. During performance of the contract, the Government reserves the right to add or delete facilities and/or the level of services required. A modification to the contract will be executed to incorporate these changes.

1.8.2 Place of Performance

The work to be performed under this contract will be performed at USAG WP. The Contractor shall provide the KO a schedule no later than FIVE (5) workdays prior to commencing work. Schedule shall outline tasks to be performed by specific area and identify the timeline for the task to be accomplished. The KO will provide the Contractor with requirements to make changes to the schedule as they occur.

(ISR 404 – Grounds Maintenance Services)

1.8.3 Recognized Holidays.

New Year’s Day Labor Day Martin Luther King Jr.’s Birthday Columbus Day President’s Day Veteran’s Day

Memorial Day Thanksgiving Day Independence Day Christmas Day Juneteenth

1.8.4 Hours of Operation.

Normal hours of operation for USAG WP are between the hours of 6:45 am-4:30 pm, Monday through Friday, excluding Federal holidays or when the Government facilities are closed due to local or national emergencies, administrative closings, or similar Government directed facility closings.

The Contractor may schedule work to occur outside normal USAG WP hours to meet work requirements or to mitigate weather conditions. The Contractor shall coordinate with COR to establish a schedule to conduct business if services are required outside of normal hours of operation. No work may begin before 6:00 am or extend past 7:00 pm.

The Contractor shall maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS when Government facilities are not closed for the above reasons.

The Contractor shall schedule work around Installation activities (i.e. military and physical training events) and be prepared to alter work schedules to accommodate changes to the Installation schedule.

General list of Special Events but not limited to are: Graduation, R-Day, Summer Concert Series, Cadet March Back, Plebe-Parent Weekend, and home football games.

1.8.5 Installation Closures.

When an unforeseen installation closure occurs on a regularly scheduled day of work, the Contractor shall reschedule the work to be performed the following day unless the following day is a Saturday, Sunday, a recognized Federal holiday, and when routine work is not scheduled for that day; or reschedule the work for the next business day following the closure.

1.8.6 Emergency Delays.

If the Contractor determines unsafe weather conditions or work environment is cause for an interruption of services, the Contractor shall notify the COR two (2) hours prior to curtailing operations. The Contractor shall obtain COR approval to resume operations.

The Contractor shall coordinate with the DPW designated representative(s) in preparation for and during emergency operations situations such as inclement weather, flood, active shooter, fire or other emergency situations.

1.8.7 Unforeseen Closures of Service Areas.

When an unforeseen closure occurs on a regularly scheduled day of work (i.e., severe weather, training holiday, day of mourning, etc.).

The Contractor shall reschedule the service on any day satisfactory to the customer and minimizes impact on the Contractor’s normal work schedule.

1.8.8 Place of Performance.

The work to be performed under this requirement will be performed throughout the entire area occupied by the USAG WP Cantonment and at other pertinent locations in and around USAG WP. A map of all mowing locations is located in Part 8, Attachment/Technical Exhibit Listing, TE 01.

1.8.9 Type of Contract.

The government will award a FIRM FIXED PRICE (FFP) type of contract with some “As Required” CLIN’s (See Frequency Table Located in Part 8, Performance Standards and Frequencies).

1.8.11 Access and General Protection/Security Policy and Procedures.

Contractor and all associated subcontractors’ employees shall provide all information required for background checks to meet installation access requirements to be accomplished by installation Provost Marshal Office, Director of Emergency Services or Security Office. Contractor workforce must comply with all personal identity verification requirements (i.e., FAR clause 52.204-9, Personal Identity Verification of Contractor Personnel) as directed by DOD, HQDA and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any individual facility or installation change, the Government may require changes in contractor security matters or processes.

1.8.13 Security Training.

In the event of a National Defense Emergency affecting USAG WP, the Installation POC will immediately notify the Contract POC. At that time, the Contractor shall take immediate steps to cease all activities on the Installation and will cause all personnel to leave the Installation property until notice is given by the Installation POC that the National Defense Emergency conditions are no longer in effect.

1.8.14 Anti-Terrorism (AT) Level I Training.

IAW Department of Defense Instruction (DoDI) 2000.16, Vol. 1 DoD Antiterrorism Standards and Army Regulation (AR) 525-13 Antiterrorism, all Contractor employees, including subcontractor employees, requiring access to Army installations, facilities, or controlled access areas shall complete Antiterrorism (AT) Level I awareness training within 45 calendar days after contract start date. The Contractor shall submit certificates

(ISR 404 – Grounds Maintenance Services) of completion for each affected contract employee and subcontractor employee to the KO or COR within 45 calendar days after completion of training by all employees and subcontractor personnel on a recurring annual basis. AT Level I awareness training is available at the following site: http://jko.jten.mil (See TE 04).

1.8.15 iWATCH Training.

The Contractor shall brief the local iWATCH program (training standards provided by the Installation Anti-Terrorism Officer (ATO)) to all its’ employees and associated subcontractors. This training is used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to USAG-WP, Military Police and the COR. The Contractor shall complete the training within 30 calendar days after contract award and within 30 calendar days of new employees commencing performance and send to the KO or designated Government representative/COR via both electronic and paper copy within 30 calendar days of completion (See TE 04)

1.8.18 Local Health Protection Conditions

Contractor will comply with all national and DoD policies with regard to health protection issues including pandemic outbreaks. Local Health Protection Conditions (HPCON) change based on risk levels in the surrounding area of USAG WP and in cooperation with local, state, and national guidance. The Contractor shall comply with installation and higher headquarters policies aimed at mitigating the spread of dangerous communicable diseases.

1.8.23 Post Award Conference/Periodic Progress Meetings.

The Contractor shall attend the post award conference convened by the Contracting Activity or Contract Administration Office as agreed upon and stated in the contract award document.

When the KO, COR and DPW management meets with the Contractor to review the Contractor's performance, written minutes of meetings will be recorded by the Government and signed by the Requirements Authority (RA) and the KO.

The written minutes will be distributed within five (5) business after the meeting.

If any party does not concur with any portion of the minutes, the non-concurrence shall be provided in writing to the KO/COR within two (2) workdays following receipt of the minutes.

Notwithstanding the Contractor’s responsibility for total management during the performance of this contract, the administration of the contract requires maximum coordination and cooperation between the Government and the Contractor.

1.9 Government Roles and Responsibilities.

1.9.1 Contracting Officer (KO).

The KO is the only person authorized to make any changes in any of the requirements listed on this PWS; notwithstanding any provisions contained elsewhere in this contract, said authority remains solely with the KO.

In the event the Contractor makes any change at the direction of any person other than the KO, the change will be considered to have been made without authority and solely at the risk and expense of the Contractor.

All contract administration will be effected by the KO.

Communications pertaining to contractual administrative matters shall be addressed to the KO.

No changes in or deviations from the terms and conditions shall be effected without a written modification to the contract, executed by the KO authorizing such changes.

The KO will approve all Deliverables and plans required in this PWS.

1.9.2 Contracting Officer’s Representative (COR).

The KO will appoint a COR during the performance of this requirement.

Additional Government personnel may be designated to assist in contract oversight IAW AR 70-13 Management and Oversight of Service Acquisitions.

Other surveillance personnel may be designated as COR and shall be trained and appointed IAW DoDI 5000.72, Department of Defense (DoD) Standard for Contracting Officer’s Representative (COR) Certification.

The COR will provide assistance in identification and resolution of problems, conflicts in priority, subtask requirement definitions, and other operations type problems.

The COR will perform IAW the responsibilities and duties identified in the appointment letter.

1.9.3 COR Authority.

A letter of designation will be issued to the COR by the KO.

A copy of the letter will be sent to the Contractor.

The letter of designation states the responsibilities and limitations of the COR, especially with regard to changes in cost, price estimates, or changes in delivery dates.

The COR is not authorized to change any of the terms and conditions with regard to cost, quantity, or schedule of the resulting order.

1.9.4 COR or Designated Government Representative Functions.

The COR or designated Government representative shall monitor all technical aspects of the contract and assists in contract administration.

The COR or designated Government representative is authorized to perform the following functions:

o assure the Contractor performs the technical requirements of the contract.

o perform inspections necessary in connection with contract performance.

o maintain written and oral communications with the Contractor concerning technical aspects of the contract.

o issue written interpretations of technical requirements.

o monitor, document, and report Contractor's performance and notify both the

KO and Contractor of any deficiencies.

o coordinate availability of Government-Furnished Property and provides direction or assistance for site entry requests of Contractor personnel.

1.10 Specific Contractor Requirements, Roles and Responsibilities.

1.10.1 U.S. Residency.

All Contractor employees shall be legal U.S. residents.

The Contractor shall immediately remove any employee that is not a legal U.S.

resident.

The Contractor personnel shall be able to communicate clearly in the English language.

1.10.2 Contractor Hiring Restrictions.

The Contractor shall not hire or subcontract with off-duty or former Government employees whose employment would result in a conflict of interest as defined in DOD 5500.7-R Joint Ethics Regulation 30 August 1993, to include change dated 17 November 2011.

1.10.3 Contractor Identification.

The Contractor shall ensure that personnel be identified as a Contractor to distinguish themselves (e.g., badge, company logo, or uniform) from Government employees.

The Contractor shall ensure all correspondence and reports produced are marked as Contractor products or that Contractor participation is disclosed.

Contractor owned/leased vehicles and trailers shall be clearly identified.

1.10.4 Standards of Conduct.

Contractor personnel’s conduct shall not reflect discredit upon the Government.

The Contractor shall ensure all personnel present a professional appearance while working on the Government installation.

The Contractor’s employees shall observe and comply with all local policies and procedures concerning fire, safety, environmental protection, sanitation, security, and possession of firearms or other lethal or illegal weapons or substance.

The Contractor shall ensure all Contractor employees, providing services under this contract, conduct themselves and perform services in a professional, safe, and responsible manner.

The Contractor shall remove, from the job site, any employee for reasons of misconduct or security.

The Contractor shall ensure employee conduct complies with 41 USC §423, Procurement Integrity.

The Contractor shall also ensure that no Contractor employees conduct political related activities or events on the installation.

The removal of such a person shall not relieve the Contractor of the requirement to provide personnel to perform adequate and timely service.

1.10.5 Contractor Key Personnel.

Contractor shall provide a resume of key personnel, who will be designated in writing, to the KO within one week of the contract award.

These key personnel shall be available during normal duty hours.

These individuals designated as key personnel shall be able to understand, speak, read, and write the English language.

1.10.6 Project Manager (PM).

The Contractor shall provide a PM who is responsible for the performance of the work.

A minimum of two (2) years of documented service contract management experience with team management and scheduling of workflow is required.

The PM shall have full authority to act for the Contractor on all contract matters relating to daily operation of the contract.

The name and contact information of the PM shall be provided to the KO and shall be present and on-site, and available during normal duty hours.

In the circumstances when the PM is not available, the Contractor shall designate an alternate who can perform the same duties during the absence.

1.10.7 Quality Control Manager (QCM).

The Contractor shall designate a full time QCM on site during normal duty hours.

Depending upon workload, this duty may be assigned to the PM.

As a minimum, the QCM shall have at least two (2) years of documented relative grounds maintenance services experience and shall be responsible for the overall management and implementation of the Contractor's Quality Control Plan.

1.10.8 Quality Control Inspectors (QCI).

The Contractor shall designate QCI personnel sufficient to monitor Contract work to assure compliance with Government requirements.

Depending on the workload, the QCM/PM may also serve as the QCI.

1.10.9 Phase In /Phase Out Period.

The Contractor shall prepare and submit within five (5) business days after contract award, a Phase In/Phase Out Plan to be implemented by the Contractor.

The Contractor shall provide sufficient experienced personnel during the phase-in and phase-out period to ensure that the services are maintained at the required level of proficiency.

During the phase-in, the Contractor shall observe all operations pertinent to the requirements of the PWS.

The Contractor shall commence all operations required by this PWS by the end of the ten (10) day phase in period.

On the initial day of performance, the Contractor shall provide a work force which is fully qualified and capable of performing all work required under this contract.

During the ten (10) business day transition period immediately prior to the end of the contract, the Contractor shall permit the successor Contractor (and the successor Contractor's employees) to observe and become familiar with any and all operations under the contract.

The Contractor shall fully cooperate with the successor Contractor during Phase Out and the Government so as not to interfere with future work or duties.

1.11 Emergency Services.

1.11.1 Emergency Medical Treatment.

The Contractor or their employees shall immediately notify their supervisor of any incident requiring immediate emergency medical treatment.

The Government may provide 911 emergency support ambulance service and/or DoD medical facility, if available.

If injuries incurred while an employee is performing work under this contract, the contractor shall verbally notify the KO/COR no later than (NLT) two (2) hours after an emergency medical event, followed by a documented summary of events in writing, provided by the on-post PM.

The Contractor shall be responsible for reimbursement of any cost of provided emergency medical treatment services provided to Contractor personnel.

Reimbursement shall be paid to the U.S. Treasury.

1.11.2 Accident Reporting.

The Contractor shall comply with Operational Safety and Health Administration (OSHA) for record keeping and reporting of all accidents resulting in death, injury, occupational disease, or adverse environmental impact.

The Contractor shall provide a verbal report to the KO/COR within two (2) hours of each such occurrence followed up by an email documenting each such occurrence.

The Contractor shall adhere to reporting of mishaps IAW AR 385-10, The Army Safety Program (Chapter 3 Accident Investigation and Reporting, Chapter 4 Contracting Safety) and DA Pam 385-40, Army Accident Investigations and Reporting.

1.12 Environment and OSHA.

IAW para. 1.4 Scope, any apparent conflict between compliance (with such local, State, and Federal environmental and occupational safety laws, rules, and regulations) and the requirements of the contract shall be immediately brought to the attention of the KO and authorized representative(s) (i.e., Environmental Officer, Safety Officer and COR) verbally.

The Contractor shall cease operation and notify the KO and authorized representative(s) via email and verbally outlining the details for each said conflict such that a final resolution is derived.

The Contractor shall be liable for all fines, penalties, and costs that result from violations of, or failure to comply with para. 1.4 Scope.

1.12.1 Safety.

The Contractor shall safeguard and maintain all Government and Contractor property, as well as provide for the safety and well-being of personnel employed under this contract.

The Contractor shall comply with AR 385-10, The Army Safety Program.

All unsafe acts or conditions fostered by the Contractor or Contractor personnel may be grounds for the KO to halt any and all Contractor performance until such unsafe conditions are corrected.

The Contractor shall take due caution not to endanger personnel during performance of this contract.

Contract employees shall have access to an adequate number of both a fire extinguisher and a petroleum spill kit during the performance of this contract and receive training on the safe operation of both.

Upon discovery of a serious hazard such as, but not limited to, fire, or fuel spill, the Contractor shall immediately notify the KO and designated authorized representatives verbally followed up with an email notification.

1.12.2 Safety Plan.

The Contractor shall develop and implement a safety plan for its employees.

The Contractor shall submit the safety plan to the KO/COR for review and acceptance within 30 business days after contract award.

Revisions shall be submitted to the KO/COR five (5) business days prior to the effective date of change.

1.12.3 Spill Plan.

The Contractor shall comply with the USAG WP’s Spill Prevention Control and Countermeasure Plan (See Part 8, Attachment/Technical Exhibit Listing TE 05).

The Contractor shall submit a Spill Plan to the KO or designated Government representative/COR for approval within five (5) calendar days of contract award.

The plan will contain, at a minimum, procedures for preventing spills, material storage procedures, refueling procedures, how to address minor spills (i.e. less than 1 gallon and contained), major spill coordination, and reporting and record keeping.

(ISR 404 – Grounds Maintenance Services)

The Contractor shall verbally notify the KO and COR, followed by written notification as required in the USAG WP Spill Plan, if the Contractor spills or releases any hazardous substances or fuels, (i.e., substances listed in 40 CFR 302, Designation, Reportable Quantities, and Notification.)

All fueling shall be performed over an impervious surface, away from any soils or stormwater inlets, and with a fire extinguisher and petroleum spill cleanup kit available.

1.13 Environmental Compliance.

The contractor shall implement the following environmental objectives in accordance with FAR 23.4; FAR 23.7; FAR 52.223-1 through 52.223-5; and based on EPA-issued guidance):

Maximize the utilization of environmentally preferable products.

Maximize the utilization of bio-based products. See USDA-designated items at http://www.biopreferred.gov or 7 CFR part 3201.

Eliminate or reduce the generation of hazardous waste and the need for special material processing (including special handling, storage, treatment, and disposal).

1.13.1 Safety Data Sheets.

For materials that have Safety Data Sheets (SDS) associated with them, the Contractor shall submit the SDS to the KO or designated Government representative (i.e., COR) for approval five (5) business days after contract award.

The Contractor shall adhere to all applicable requirements of the Installation Hazardous Waste Management Plan.

The Contractor shall provide all materials, labor, training, transportation, and equipment for the handling and storage of hazardous materials or toxic materials.

1.13.2 UXO Training

West Point, as a military installation, has engaged in explosives training for over two centuries. The discovery of munitions components and/or unexploded ordinance (UXO) on post is an rare occurrence. All contract employees shall receive training on UXO recognition, safety, and reporting. In the event it is necessary to report a UXO discovery, mark the site, retreat to safety, and call the Provost Marshall’s Sergeant Desk at 845-938-3333 and Range Control at (845)

938-3930. (TE 02)

PART 2

DEFINITIONS & ACRONYMS

2.0 Definitions and Acronyms.

2.1 Definitions.

Acceptable Quality Level (AQL).

The AQL is the maximum percent defective (or the number of defects per hundred units) that, for purposes of sampling inspection can be considered satisfactory.

Call Outs.

Call outs may be requested for tasks identified as a standard or enhanced service.

These can include nonrecurring requests for special events, spills, and events that may be reoccurring however on an unscheduled basis such as cleaning before and after flights which do not have a set, predetermined schedule.

Child, Youth and School Services (CYS).

Overarching naming convention for Child Development Center (CDC); Youth Activity Center; and School Age Services (SAS) is Child, Youth and School, Services (CYS);

shall be used when referencing all programs.

Contractor.

A supplier or vendor awarded a contract to provide specific supplies or service to the Government. The term used in this contract refers to the prime.

Contractor Acquired Property (CAP).

Property acquired, fabricated, or otherwise provided by the Contractor for performing a contract and to which the Government has title.

Contracting Officer (KO).

A person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the Government. Note: The only individual who can legally bind the Government.

Contracting Officer’s Representative (COR).

An employee of the U.S. Government appointed by the contracting officer to administer the contract. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

Deficient Service.

A service output that does not meet the standard of performance associated with the Performance Work Statement.

Deliverable.

Objective evidence that can be physically delivered but may include non-manufactured things such as meeting minutes or reports.

Equipment.

A tangible item that is functionally complete for its intended purpose, durable, nonexpendable, and needed for the performance of a contract. Equipment is not intended for sale and does not ordinarily lose its identity or become a component part of another article when put into use. Equipment does not include material, real property, special test equipment or special tooling.

Government Furnished Property (GFP).

Property in the possession of, or directly acquired by, the Government and subsequently furnished to the Contractor for performance of a contract. Government-furnished property includes, but is not limited to, spares and property furnished for repair, maintenance, overhaul, or modification. Government-furnished property also includes Contractor-acquired property if the Contractor-acquired property is a deliverable under a cost contract when accepted by the Government for continued use under the contract.

Government Property.

All property owned or leased by the Government. Government property includes both Government- furnished property and Contractor-acquired property. Government property includes material, equipment, special tooling, special test equipment, and real property. Government property does not include intellectual property and software.

Government Project Manager.

The DPW government employee assigned to manage this PWS.

Legal and Other Requirements.

Applicable Federal, State, local, DoD and Army laws, codes, regulations and other requirements.

Loss of Government Property.

Unintended, unforeseen or accidental loss, damage, or destruction of Government property that reduces the Government’s expected economic benefits of the property.

Loss of Government property includes, but is not limited to:

a. Items that cannot be found after a reasonable search.

b. Theft/Damage resulting in unexpected harm to property requiring repair to restore the item to usable condition; or

c. Destruction resulting from incidents that render the item useless for its intended purpose or beyond economical repair.

Contractor shall prepare damage reports monthly and submit to COR. Loss of Government property does not include occurrences such as purposeful destructive testing, obsolescence, normal wear and tear, or manufacturing defects.

Material.

Property that may be consumed or expended during the performance of a contract, component parts of a higher assembly, or items that lose their individual identity through incorporation into an end-item. Material does not include equipment, special tooling, and special test equipment or real property.

Non-Personal Services.

The personnel rendering the services are not subject; either by the contract’s terms or by the manner of its administration, to the supervision and control usually prevailing in relationships between the Government and its employees. Non personal service contracts are authorized by the Government in accordance with FAR 37.012, under general contracting authority, and do not require specific statutory authorization.

Performance Requirements Summary (PRS).

Identifies the key service outputs of the Contractor.

Physical/Community Fitness Centers.

Physical/Community Fitness Center facilities may include a gymnasium, athletic courts, work out areas, weight rooms, showers, restrooms, locker rooms, indoor hand ball courts, whirlpool, sauna, administrative space, and storage space. Outdoor fitness/recreation facilities, indoor/outdoor swimming pools, ice- and/or roller-skating rinks, physical educational training facilities, and buildings that house a fitness center are not included.

Physical Security.

Actions that prevent the loss or damage of Government property.

Property.

All tangible property, both real and personal.

Property Records.

Records created and maintained by the Contractor in support of its stewardship responsibilities for the management of Government property.

Provide.

To furnish, as in Government-furnished property, or to acquire, as in Contractor-acquired property.

Public Traffic Areas.

Roadways, sidewalks, paths, stairways, and public lawns.

Quality Assurance.

The Government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

Quality Assurance Surveillance Plan (QASP).

An organized document written by the Government specifying the surveillance methodology used for surveillance of Contractor performance.

Quality Control.

All necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

Real Property.

See Federal Management Regulation 102-71.20 (41 CFR 102-71.20).

Sensitive Property.

Property potentially dangerous to the public safety or security if stolen, lost, or misplaced, or that shall be subject to exceptional physical security, protection, control, and accountability. Examples include weapons, ammunition, explosives, controlled substances, radioactive materials, hazardous materials or wastes, or precious metals.

Spill Plan.

A plan designed to identify steps to prevent a discharge of one or more hazardous substances that adversely impact, or threaten to adversely impact, human health, welfare or the environment and requires an immediate response.

Subcontractor.

One that enters into a contract with a prime Contractor. The Government does not have privity of contract with the subcontractor.

Wide Area Work Flow (WAWF).

A secure web system for electronic invoicing, receipt, and acceptance. WAWF allows Government vendors to submit and track invoices and receipt/acceptance documents over the web and allows Government personnel to process those invoices in a real-time, paperless environment.

Work Day.

The number of hours per day the Contractor provides services in accordance with the contract.

Work Week.

Monday through Friday, unless specified otherwise.

2.2 ACRONYMS.

ACC Army Contracting Command ACS Army Community Service ACOR Alternate Contracting Officer's Representative ANSI American National Standards Institute AQL Acceptable Quality Level AR Army Regulation ATO Anti-Terrorism Officer CAP Contractor Acquired Property CDC Child Development Center CFE Contractor Furnished Equipment CFM Contractor Furnished Material CFP Contractor Furnished Property CFR Code of Federal Regulations CIMS-GB Cleaning Industry Management Standard-Green Building CLIN Contract Line Item Number CLS Common Levels of Support CONUS Continental United States (excludes Alaska and Hawaii) COR Contracting Officer’s Representative CPARS Contractor Performance Assessment Reporting System DA Department of the Army DES Directorate of Emergency Services DFARS Defense Federal Acquisition Regulation Supplement DoD Department of Defense DOL Department of Labor DPW Directorate of Public Works ENV Environmental FAR Federal Acquisition Regulation FIPS Federal Information Processing Standards FPCON Force Protection Condition GFE Government-Furnished Equipment GFM Government-Furnished Material GFP Government-Furnished Property GOV Government HEPA High-Efficiency Particulate Air HQDA Headquarters Department of the Army HSPD Homeland Security Presidential Directive HVAC Heating, Ventilation and Air Conditioning IAW In Accordance With IG Inspector General IICRC Institute of Inspection, Cleaning and Restoration Certification IMCOM Installation Management Command ISSA International Sanitary Supply Association KO Contracting Officer LOR Legal and Other Requirements N/A Not Applicable NLT Not Later Than

OCI Organizational Conflict of Interest OCONUS Outside Continental United States (includes Alaska and Hawaii) OPSEC Operational Security OSHA Occupational Safety and Health Administration PAM Pamphlet PFC Physical Fitness Centers PIEE Procurement Integrated Enterprise Environment PM Project Manager POC Point of Contact PoP Period of Performance PRS Performance Requirements Summary PUB Publication PWS Performance Work Statement QA Quality Assurance QAP Quality Assurance Program QASP Quality Assurance Surveillance Plan QC Quality Control QCP Quality Control Plan RCRA Resource Conservation and Recovery Act SAM System for Award Management SDS Safety Data Sheets SF Square Foot SPM Surveillance and Performance Monitoring SSP Service Support Program TARP Threat Awareness and Reporting Program TE Technical Exhibit U.S.C. United States Code VIP ‘Very Important Person WAWF Wide Area Work Flow WD Wage Determination YC Youth Centers

PART 3

GOVERNMENT FURNISHED PROPERTY, EQUIPMENT, AND SERVICES

3.0 Government Furnished Property, Equipment and Services.

3.1 Property.

The government will provide access to an approximately 1/10th acre ‘lay-down’ space for the contractor to temporarily store equipment and materials used specifically to accomplish tasks associated with this PWS. The site will be reasonably flat and surfaced sufficiently to allow the contractor to park work vehicles and trailers, as well as limited employee parking. The government will not provide access to water, electricity, sewer, or any other services to this site. The contractor shall maintain the area free of debris and garbage, shall not erect any permanent structures on-site, shall not store any hazardous materials or fuels on-site, shall not perform refueling on-site, and shall fully clear the site during the winter when the contract is not active. Employee-owned vehicles shall not be parked on-site overnight. If the contractor elects to install a portable toilet on-site, the facility must be maintained under constant contract for regular cleaning and servicing or be immediately removed. Abuse or misuse of the contractor lay-down area may result in the contractor losing use of the site but will not excuse the contractor from completing all tasks in this PWS. Any government costs associated with mitigating contractor misuse of the lay-down area will be charged to the contractor.

3.3 Services.

Police, emergency medical support, and fire protection will be provided by the Government when working on USAG WP. Costs incurred by such services may be charged against the contractor or its employees.

PART 4

CONTRACTOR FURNISHED ITEMS AND SERVICES

4.0 Contractor Furnished Items and Services.

4.1 General.

The Contractor shall furnish all supplies, equipment, facilities and services required to perform work under this contract that are not listed under Section 3 of this PWS.

4.2 Materials.

The Contractor shall furnish all materials and supplies required to perform work under this contract except that which is furnished by the Government (see Part 3). The Contractor shall provide all supplies, tools and clothing (including personal protective clothing and equipment for Contractor employees when required by OSHA regulations, 29 CFR 1910, SUBPART I) required to meet the terms of the contract.

4.3 Equipment.

The Contractor shall ensure all equipment shall meet applicable Federal, State, local, DoD and Army laws, codes, regulations and other requirements. In addition, the Contractor shall maintain or have backup capability to provide continued service in the event primary equipment or vehicles are down for extended maintenance or repairs.

Equipment failure shall not alleviate the Contractor from performing any requirement contained in this contract. Equipment shall include all necessary and customary hand and mechanical appliances routinely used for grounds maintenance operations.

4.4 Unserviceable Contractor Equipment.

The contractor shall immediately notify the COR of any equipment fault likely to cause a delay in contract services of over one (1) hour.

The contractor shall, to the greatest extent practical, avoid any field-repairs in the public view. At no time will inoperable equipment be allowed to remain on the Cantonment Area for longer than four (4) hours. Inoperable or unserviceable contractor furnished equipment or items, for whatever reason including failure to meet Federal, State, or local safety requirements, which are not field-repairable within 24 hours, shall be removed from the installation.

PART 5

SPECIFIC TASKS

5.0 Specific Tasks for Grounds Maintenance.

5.1 General.

The Contractor shall provide all management, tools, equipment, and labor necessary to ensure that grounds maintenance services are performed at USAG WP. See Part 4 Contractor Furnished Items and Services. The Contractor shall inspect, and mow select grounds of USAG WP. The work shall include scheduling and performance of mowing and trimming. The Contractor shall provide all work necessary to perform this work to the standards specified herein.

5.2 Description of Services.

5.2.1 Scope. The Contractor shall provide Grounds Maintenance for all High Visibility (Improved Grounds), Common Areas (Semi-Improved Grounds), The Contractor shall ensure all work accomplished maintains and presents a healthy, clean, neat, and professional appearance to all grounds included and covered by this contract in support of mission requirements for users, residents, and visitors. The Contractor shall mow grass only when the minimum height is reached or exceeded as indicated by the Work Capability Levels table in paragraph 3.0. The Contractor shall set the mower height to three (3) inches for all areas. All work shall be performed by personnel qualified in accordance with (IAW) applicable laws, regulations, and Technical Exhibit 03.

5.2.2 Service High Visibility Areas. High Visibility Areas are developed areas of the installation that require an intensive level of maintenance. The work performed in these areas by the Contractor shall include mowing grass, edging and trimming grass, removing grass trimmings from paved areas and litter control before each mowing cycle.

5.2.3 Mowing. High Visibility Areas, approximately 92 acres, are indicated in the Installation Grounds Maps referenced in TE 01. The Contractor shall remove trash, litter, tree limbs, debris, etc., prior to mowing. Paved areas and walkways shall be free of lawn clippings/debris the same day the mowing is performed. The Contractor shall mulch mow the grass and remove visible grass clippings after mowing, before leaving the work area.

The lawn shall be uniform in appearance, free of skips, gaps, rutting, or scalping. The contractor shall not mow improved turfs during rain events. The contractor shall coordinate changes to schedule due to rain with the COR. The Contractor shall be responsible for any damage incurred as a result of grass cutting operations.

5.2.4 Edging. The Contractor shall edge to present a neat appearance. Edging responsibilities shall include, but not be limited to, flowerbeds, mulched areas, sidewalks, driveways, street edges, curbs, and other concrete located in the Improved Grounds.

Edging includes the removal of all grass or weeds sprouting from cracks in sidewalks and growing over pavement and or curbing. The Contractor shall collect and dispose of all edging debris the same day edging is performed.

5.2.5 Trimming. The Contractor shall trim grass and weeds around trees, shrubs, buildings, fences, poles, posts, fire hydrants, parking lot bumper blocks, boulders, and all other fixed objects that project above the ground so grass height is maintained consistent with adjacent grass. The Contractor shall remove all trimming debris from sidewalks, roads, and driveways on the same day trimming is performed.

The Contractor shall repair any damages to trees and shrubs caused by trimming. If a plant damaged by trimming dies or becomes unhealthy, the Contractor shall replace the damaged plant with a plant of the same size and type at no additional cost to the Government. The Contractor shall provide a one (1) year warranty on all replacement trees and shrubs. Tree and shrub replacements shall be performed within fifteen (15) days of the date the Contractor is notified to replace the plant.

5.2.6 Remove Debris and Litter. The Contractor’s responsibilities shall include, the removal and disposal of all natural debris prior to mowing, (e.g., small tree limbs, litter, and trash). Typical work is to remove incidental small diameter branches (less than 1 inch diameter) sufficient to complete mowing. The contractor would not be expected to provide storm damage mitigation or remove autumn leaves. The contractor may, through coordination of the COR, dispose of contract-generated natural debris, soils, and stones on the installation. Collected litter, such as paper, bottles, or cans may deposited in government owned receptacles. All other wastes generated by the contractor are the sole responsibility of the contractor and must be transported off-site.

5.2.7 Special Services. The Contractor shall provide additional services as necessary due to unforeseen circumstances, including but not limited to, Very Important Person (VIP) visits, retreats, ribbon cutting ceremonies, and open houses. The Contractor shall provide extra labor and equipment to service pre-identified locations within the High Visibility and Common Areas beyond the normal grounds maintenance. The COR/ACOR will notify the Contractor of special service requirements NLT forty-eight (48) hours prior to the event. The Contractor shall coordinate special service requirements with the existing grounds maintenance schedule.

5.2.8 Special Event Services. Upon receiving direction from the COR/ACOR, the Contractor shall complete work prior to the event. In the event the Contractor must deviate from their schedule to meet special event requirements, the Contractor shall do so at no additional cost to the Government. The Contractor shall be authorized/entitled one (1) additional duty day to return to their normal operations. Furthermore, the Contractor will not be held accountable for any unsatisfactory performance results, on a quality assurance inspection or complaint, due to KO-directed schedule change(s), until such point when the Contractor resumes normal operations.

5.2.9 Service Common Areas. These Semi-Improved Grounds include those partially wooded, naturalistic areas scattered across the cantonment, road verges, and industrial support areas, etc which receive only periodic mowing and brush control. These areas represent approximately 44 acres, and are indicated in the Installation Grounds Maps referenced in TE 01. The Contractor shall mow only when the minimum height is reached

(ISR 404 – Grounds Maintenance Services) or exceeded as indicated by the Work Capability Levels table, this results in mowing 3 times per PoP and not to exceed.

5.3.10 Special Equipment Requirements. All equipment shall be maintained to manufacture’s specifications, with all safety guards in place, free from leaks, and shall not produce excessive noise or smoke. Contractor equipment shall not be configured in any way which throws debris, creating a safety hazard.

All rotary mowers used within High Visibility Areas shall be equipped with mulching blades and have the option of discharges blocked. All equipment used to perform grass mowing operations on High Visibility Areas shall be equipped with turf type tires.