Old Hickory Lake Operation and Maintenance Services Requirements Contract
Closed Solicitation Posted
This opportunity was awarded. See the award notice from .
- Solicitation number
- W912P525RA008
- Agency
-
ENDIST Nashville
US Army Corps of Engineers, Department of Defense
- Responses due
- Set-aside
- No set-aside
Opportunity facts
- NAICS code
- 561210 Facilities Support Services
- Place of performance
- 5 Power Plant Rd, Hendersonville, TN 37075 37075
- Points of contact
Notice details come from SAM.gov. Updated .
About this opportunity
The U.S. Army Corps of Engineers Nashville District is soliciting proposals for operation and maintenance (O&M) services at Old Hickory Lake located approximately 25 miles upstream from Nashville, Tennessee on the Cumberland River. The contract encompasses comprehensive facility maintenance services including grass mowing, cleaning, janitorial services, facility repairs, landscaping, beach and playground maintenance, boundary line marking, water plant operations, and pavement work across multiple recreation sites in Sumner, Wilson, Trousdale, and Davidson counties. Awards will be made to the firm providing the best value to the government, with evaluation based on three factors in descending order of importance: Performance Confidence Assessment, Operations Plan, and Price. Offerors must be registered in the System for Award Management (SAM) at www.sam.gov and are required to attend a mandatory pre-proposal site visit. The proposal submission deadline is November 12, 2025, at 1:00 PM Central Time, as extended by Amendment 0002.
This solicitation (W912P525RA008) is designated as a 100% small business set-aside under NAICS code 561210 (Facilities Support Services) with a small business size standard of $47 million. The contract structure includes a base period of 365 calendar days beginning in 2026 with four one-year option periods extending through 2030, with an estimated total contract value of $47 million. Services will be performed at the Old Hickory Lake Resource Office and associated facilities in Hendersonville, Tennessee, as well as at 23 different access areas and recreation sites around the lake encompassing approximately 187 acres. The contractor must provide all necessary personnel, equipment, materials, and transportation, and is required to submit performance and payment bonds within 10 calendar days of contract award at 25% of the estimated base total. No incumbent contractor information is identified in the solicitation documents.
Notice text
2 versions
Update #2 · Latest ·
AMENDMENT 0002 "EXTEND PROPOSAL DUE TO SYSTEM ISSUES" - 12 NOV 2025 at 1300 CT
**Amendment 0001**
The purpose of this amendment is to:
A.) Provide Q&A's from ProjNet and the pre-proposal site visit form.
B.) Extend the proposal due date to November 6th, 2025 no later than 1:00 PM Central Time.
_______________________________________________________________
SOLICITATION NUMBER: W912P525RA008
TITLE: Old Hickory Lake O&M Requirement Contract (2026 - 2030)
CLASSIFICATION CODE:S216: Housekeeping - Facilities. Operations Support
NAICS: 561210 Facilities Support. Small Business Size Standard - $47 Million.
NOTICE TYPE: Solicitation for a 100% Small Business Set-aside.
PURPOSE: The Nashville District U.S. Army Corps of Engineers (USACE) has a requirement for a firm fixed price (FFP) Indefinite Delivery Requirements contract made up for one (1) base period and four (4) one year option period for O and M services at Old Hickory Lake. Old Hickory Lake is located on the Cumberland River approximately 25 miles upstream from Nashville, Tennessee. The areas of work are located in Sumner, Wilson, Trousdale, and Davidson counties of Tennessee. Principal cities in the areas are Hendersonville, Gallatin, Mt. Juliet, Old Hickory, Lebanon, Hermitage and Hartsville Tennessee. Old Hickory Lock and Dam is located on mile 216.2, and the Visitors Center, Resource Managers Office, Shop Office, Operations Area, and Contract Administrators Office are near Old Hickory Dam in Hendersonville, Tennessee.
SOLICITATION AND CONTRACT TYPE: It is anticipated that from the Request for Proposal Solicitation, the Government will award one (1) Firm-Fixed Price Requirements Contract to the firm that provides the best value to the Government.
PERIOD OF PERFORMANCE: The anticipated contract period is Three-hundred Sixty-five (365) calendar days for the Base contract with four (4) one-year option periods.
SYSTEM FOR AWARD MANAGEMENT (SAM): Offerors must be successfully registered in the SAM, www.sam.gov, in order to receive a Government contract award. *Currently, www.sam.gov is taking longer than normal to renew/reactivate vendors in SAM, please ensure you submit requests to renew/reactivate SAM registration at least 60 calendar days prior to expiration* Offerors must have their representations and certifications available on-line in SAM or provide them with their proposal in order to receive a Government contract award. Assignment of a CAGE Code can take up to ten (10) business days after completion of SAM registration. Offerors are highly encouraged to register as soon as possible.
SITE VISIT: The clauses at 52.236-2, Differing Site Conditions, and 52.236-3, Site Investigations and Conditions Affecting the Work, will be included in any contract awarded as a result of this solicitation. Accordingly, offerors or quoters are urged and expected to inspect the site where the work will be performed. Please refer to the solicitation, once posted, for the exact date and time of the site visit. No other site visit will be scheduled or granted. Once posted; the solicitation will include the latest information on the organized site visit. An organized site visit will be scheduled for Wednesday, October 15th, 2025, at 10:00 am Central Time. Please see official solicitation posting on SAM.gov for a confirmed date and time.(b) Participants will meet at: Old Hickory Lake Resource Office 5 Power Plant Road Hendersonville, TN 37075(c) Questions about the site visits shall be due no later than ten (10) calendar days after the site visit. Please submit all questions to Contract Specialist, Samantha Clay, at email address: Samantha.J.Clay@usace.army.mil or Contracting Officer Dellaria Martin at Dellaria.L.Martin@usace.army.mil Questions received after this deadline will Old Hickory Lake Operation and Maintenance Services Requirements Contract not to be addressed.*NOTE: All participants are required to bring their own personal safety equipment. Safety equipment will not be provided. REGISTRATION: Only registered persons will be permitted to attend the site visit. In addition to the information below, please also provide your firms name, firms CAGE and/or Unique Entity Identifier (known as DUNS) number, and name and position title of primary point-of-contact and their telephone number and email address. Only two (2) individuals from each business entity will be permitted to attend .U.S. CITIZENS: To register, U.S. citizens interested in attending the site visit shall submit a Nashville District Corps of Engineers (LRN) U.S. Citizen Security Access Form to the LRN Point of Contacts (POCs), Contract Specialist Samantha Clay and Contracting Officer Dellaria Martin, no later than three (3) business days prior to the site visit. If submitting the document in less than three business (3) days prior, the person may not receive approval for participation. Notification of approval or denial will be provided prior to the date of the site visit. The form and guidance is available as a pdf attachment on http://sam.gov with this solicitation and is titled US Citizen Pre-Bid or Site Visit Form MAR 2024.FOREIGN NATIONALS (FNs): All non-U.S. Citizens, including permanent residents wishing to attend the site visit must be approved in advance. FNs wishing to attend a site visit shall submit a completed Nashville District Corps of Engineers Foreign National Security Access Form and legible color copies of two (2) of the following documents: Passport (unexpired or expired), Certificate of U.S. Citizenship (INS Form N-560 04 N-561), Certificate of Naturalization (INS Form N-550 or N-570), unexpired foreign Passport with I-551 stamp or attached INS Form I-94 indicating unexpired employment authorization, an Alien Registration Receipt Card with photo (INS Form I-151 or I-551), unexpired Temporary Resident Card (INS Form I-688), unexpired Employment Authorization Card (INS Form I- 688A), unexpired Reentry Permit (INS Form I-327), unexpired Refugee Travel Document (INS Form I-571), or unexpired Employment Authorization Documentation issued by the INS which contains a photograph (INS Form I-688B) to the LRN POCs. These documents must be submitted two (2) weeks prior to the site visit. FN requests require approval at the Headquarters U.S. Army Corps of Engineers (HQ USACE) level. Exceptions will be considered on a case-by-case basis but will be limited. The form is available as a pdf attachment on www.sam.gov with this solicitation and is titled FN Pre-Bid or Site Visit Form MAR 2024.
ADDITIONAL INFORMATION: Specific information pertaining to this procurement will be available in the solicitation. The solicitation documents will be posted on the SAM.gov website. It is, and will continue to be, the responsibility of all potential Offerors to monitor the SAM.gov website for any amendments, updates, responses to industry questions/comments, etc. The Government will not be maintaining a mailing list.
POINT-OF-CONTACT FOR QUESTIONS: The Contract Specialist for this solicitation is Samantha Clay, telephone: 615-330-0089, email: Samantha.J.Clay@usace.army.mil. Any communications regarding this procurement must be made in writing via e-mail. It must identify the Solicitation number, company name, address, e-mail address, phone number including area code, facsimile number, and point of contact.
Update #1 ·
**Amendment 0001**
The purpose of this amendment is to:
A.) Provide Q&A's from ProjNet and the pre-proposal site visit form.
B.) Extend the proposal due date to November 6th, 2025 no later than 1:00 PM Central Time.
_______________________________________________________________
SOLICITATION NUMBER: W912P525RA008
TITLE: Old Hickory Lake O&M Requirement Contract (2026 - 2030)
CLASSIFICATION CODE:S216: Housekeeping - Facilities. Operations Support
NAICS: 561210 Facilities Support. Small Business Size Standard - $47 Million.
NOTICE TYPE: Solicitation for a 100% Small Business Set-aside.
PURPOSE: The Nashville District U.S. Army Corps of Engineers (USACE) has a requirement for a firm fixed price (FFP) Indefinite Delivery Requirements contract made up for one (1) base period and four (4) one year option period for O and M services at Old Hickory Lake. Old Hickory Lake is located on the Cumberland River approximately 25 miles upstream from Nashville, Tennessee. The areas of work are located in Sumner, Wilson, Trousdale, and Davidson counties of Tennessee. Principal cities in the areas are Hendersonville, Gallatin, Mt. Juliet, Old Hickory, Lebanon, Hermitage and Hartsville Tennessee. Old Hickory Lock and Dam is located on mile 216.2, and the Visitors Center, Resource Managers Office, Shop Office, Operations Area, and Contract Administrators Office are near Old Hickory Dam in Hendersonville, Tennessee.
SOLICITATION AND CONTRACT TYPE: It is anticipated that from the Request for Proposal Solicitation, the Government will award one (1) Firm-Fixed Price Requirements Contract to the firm that provides the best value to the Government.
PERIOD OF PERFORMANCE: The anticipated contract period is Three-hundred Sixty-five (365) calendar days for the Base contract with four (4) one-year option periods.
SYSTEM FOR AWARD MANAGEMENT (SAM): Offerors must be successfully registered in the SAM, www.sam.gov, in order to receive a Government contract award. *Currently, www.sam.gov is taking longer than normal to renew/reactivate vendors in SAM, please ensure you submit requests to renew/reactivate SAM registration at least 60 calendar days prior to expiration* Offerors must have their representations and certifications available on-line in SAM or provide them with their proposal in order to receive a Government contract award. Assignment of a CAGE Code can take up to ten (10) business days after completion of SAM registration. Offerors are highly encouraged to register as soon as possible.
SITE VISIT: The clauses at 52.236-2, Differing Site Conditions, and 52.236-3, Site Investigations and Conditions Affecting the Work, will be included in any contract awarded as a result of this solicitation. Accordingly, offerors or quoters are urged and expected to inspect the site where the work will be performed. Please refer to the solicitation, once posted, for the exact date and time of the site visit. No other site visit will be scheduled or granted. Once posted; the solicitation will include the latest information on the organized site visit. An organized site visit will be scheduled for Wednesday, October 15th, 2025, at 10:00 am Central Time. Please see official solicitation posting on SAM.gov for a confirmed date and time.(b) Participants will meet at: Old Hickory Lake Resource Office 5 Power Plant Road Hendersonville, TN 37075(c) Questions about the site visits shall be due no later than ten (10) calendar days after the site visit. Please submit all questions to Contract Specialist, Samantha Clay, at email address: Samantha.J.Clay@usace.army.mil or Contracting Officer Dellaria Martin at Dellaria.L.Martin@usace.army.mil Questions received after this deadline will Old Hickory Lake Operation and Maintenance Services Requirements Contract not to be addressed.*NOTE: All participants are required to bring their own personal safety equipment. Safety equipment will not be provided. REGISTRATION: Only registered persons will be permitted to attend the site visit. In addition to the information below, please also provide your firms name, firms CAGE and/or Unique Entity Identifier (known as DUNS) number, and name and position title of primary point-of-contact and their telephone number and email address. Only two (2) individuals from each business entity will be permitted to attend .U.S. CITIZENS: To register, U.S. citizens interested in attending the site visit shall submit a Nashville District Corps of Engineers (LRN) U.S. Citizen Security Access Form to the LRN Point of Contacts (POCs), Contract Specialist Samantha Clay and Contracting Officer Dellaria Martin, no later than three (3) business days prior to the site visit. If submitting the document in less than three business (3) days prior, the person may not receive approval for participation. Notification of approval or denial will be provided prior to the date of the site visit. The form and guidance is available as a pdf attachment on http://sam.gov with this solicitation and is titled US Citizen Pre-Bid or Site Visit Form MAR 2024.FOREIGN NATIONALS (FNs): All non-U.S. Citizens, including permanent residents wishing to attend the site visit must be approved in advance. FNs wishing to attend a site visit shall submit a completed Nashville District Corps of Engineers Foreign National Security Access Form and legible color copies of two (2) of the following documents: Passport (unexpired or expired), Certificate of U.S. Citizenship (INS Form N-560 04 N-561), Certificate of Naturalization (INS Form N-550 or N-570), unexpired foreign Passport with I-551 stamp or attached INS Form I-94 indicating unexpired employment authorization, an Alien Registration Receipt Card with photo (INS Form I-151 or I-551), unexpired Temporary Resident Card (INS Form I-688), unexpired Employment Authorization Card (INS Form I- 688A), unexpired Reentry Permit (INS Form I-327), unexpired Refugee Travel Document (INS Form I-571), or unexpired Employment Authorization Documentation issued by the INS which contains a photograph (INS Form I-688B) to the LRN POCs. These documents must be submitted two (2) weeks prior to the site visit. FN requests require approval at the Headquarters U.S. Army Corps of Engineers (HQ USACE) level. Exceptions will be considered on a case-by-case basis but will be limited. The form is available as a pdf attachment on www.sam.gov with this solicitation and is titled FN Pre-Bid or Site Visit Form MAR 2024.
ADDITIONAL INFORMATION: Specific information pertaining to this procurement will be available in the solicitation. The solicitation documents will be posted on the SAM.gov website. It is, and will continue to be, the responsibility of all potential Offerors to monitor the SAM.gov website for any amendments, updates, responses to industry questions/comments, etc. The Government will not be maintaining a mailing list.
POINT-OF-CONTACT FOR QUESTIONS: The Contract Specialist for this solicitation is Samantha Clay, telephone: 615-330-0089, email: Samantha.J.Clay@usace.army.mil. Any communications regarding this procurement must be made in writing via e-mail. It must identify the Solicitation number, company name, address, e-mail address, phone number including area code, facsimile number, and point of contact.
Files
Notice history
| Notice | Type | Posted |
|---|---|---|
| Old Hickory Lake Operation and Maintenance Services Contract | Award Notice | |
| This notice | Solicitation | |
| Old Hickory Lake O&M Requirement Contract (2026 – 2030) | Pre-Solicitation |
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