Old Hickory Lake O&M Requirement Contract (2026 – 2030)

SOLICITATION NUMBER:

W912P5-25-RA008

TITLE:

Old Hickory Lake O&M Requirement Contract (2026 – 2030)

CLASSIFICATION CODE:

S216: Housekeeping - Facilities. Operations Support

NAICS:

561210 Facilities Support. Small Business Size Standard - $47 Million

NOTICE TYPE:

Pre-solicitation for a 100% Small Business Set-aside.

PURPOSE: The Nashville District U.S. Army Corps of Engineers (USACE) intends to issue a Request for Proposal (RFP) Solicitation for a Requirements Contract for Operations and Maintenance Services for Old Hickory Lake. Old Hickory Lake is located on the Cumberland River approximately 25 miles upstream from Nashville, Tennessee. The areas of work are located in Sumner, Wilson, Trousdale, and Davidson counties of Tennessee. Principal cities in the areas are Hendersonville, Gallatin, Mt. Juliet, Old Hickory, Lebanon, Hermitage and Hartsville Tennessee. Old Hickory Lock and Dam is located on mile 216.2, and the Visitor’s Center, Resource Manager’s Office, Shop Office, Operations Area, and Contract Administrator’s Office are near Old Hickory Dam in Hendersonville, Tennessee.

This is a Pre-solicitation Notice. This notice is being issued for planning and informational purposes only. This notice is not a solicitation, nor is it to be construed as a commitment by the Government. The Government will not pay for any effort expended in responding to this notice, nor will the Government accept proposals as a result of this notice.

This description is not intended to be all encompassing and is subject to change.

SOLICITATION AND CONTRACT TYPE: It is anticipated that from the Request for Proposal Solicitation, the Government will award one (1) Firm-Fixed Price Requirements Contract to the firm that provides the best value to the Government.

PERIOD OF PERFORMANCE: The anticipated contract period is Three-hundred Sixty-five (365) calendar days for the Base contract with four (4) one-year option periods.

SOLICITATION RELEASE DATE: The anticipated release date for this solicitation is on or about 25 September 2025.

SYSTEM FOR AWARD MANAGEMENT (SAM): Offerors must be successfully registered in the SAM, www.sam.gov, in order to receive a Government contract award. *Currently, www.sam.gov is taking longer than normal to renew/reactivate vendors in SAM, please ensure you submit requests to renew/reactivate SAM registration at least 60 calendar days prior to expiration* Offerors must have their representations and certifications available on-line in SAM or provide them with their proposal in order to receive a Government contract award. Assignment of a CAGE Code can take up to ten (10) business days after completion of SAM registration. Offerors are highly encouraged to register as soon as possible.

SITE VISIT: The clauses at 52.236-2, Differing Site Conditions, and 52.236-3, Site Investigations and Conditions Affecting the Work, will be included in any contract awarded as a result of this solicitation. Accordingly, offerors or quoters are urged and expected to inspect the site where the work will be performed. Please refer to the solicitation, once posted, for the exact date and time of the site visit. No other site visit will be scheduled or granted. Once posted; the solicitation will include the latest information on the organized site visit.

(a) An organized site visit will be scheduled for Wednesday, October 15th, 2025 at 10:00 am Central Time. Please see official solicitation posting on SAM.gov for a confirmed date and time.

(b) Participants will meet at:

Old Hickory Lake Resource Office

5 Power Plant Road

Hendersonville, TN 37075

(c) Questions about the site visits shall be due no later than ten (10) calendar days after the site visit. Please submit all questions to Contract Specialist, Samantha Clay, at email address: Samantha.J.Clay@usace.army.mil or Contracting Officer Dellaria Martin at Dellaria.L.Martin@usace.army.mil Questions received after this deadline will not be addressed.

*NOTE: All participants are required to bring their own personal safety equipment. Safety equipment will not be provided.

REGISTRATION: Only registered persons will be permitted to attend the site visit. In addition to the information below, please also provide your firm's name, firm's CAGE and/or Unique Entity Identifier (known as DUNS) number, and name and position title of primary point-of-contact and their telephone number and email address. Only two (2) individuals from each business entity will be permitted to attend.

U.S. CITIZENS: To register, U.S. citizens interested in attending the site visit shall submit a Nashville District Corps of Engineers (LRN) U.S. Citizen Security Access Form to the LRN Point of Contacts (POCs), Contract Specialist Samantha Clay and Contracting Officer Dellaria Martin, no later than three (3) business days prior to the site visit. If submitting the document in less than three business (3) days prior, the person may not receive approval for participation. Notification of approval or denial will be provided prior to the date of the site visit. The form and guidance is available as a pdf attachment on http://sam.gov with this solicitation and is titled US Citizen Pre-Bid or Site Visit Form MAR 2024.

FOREIGN NATIONALS (FNs): All non-U.S. Citizens, including permanent residents wishing to attend the site visit must be approved in advance. FNs wishing to attend a site visit shall submit a completed Nashville District Corps of Engineers Foreign National Security Access Form and legible color copies of two (2) of the following documents: Passport (unexpired or expired), Certificate of U.S. Citizenship (INS Form N-560 04 N-561), Certificate of Naturalization (INS Form N-550 or N-570), unexpired foreign Passport with I-551 stamp or attached INS Form I-94 indicating unexpired employment authorization, an Alien Registration Receipt Card with photo (INS Form I-151 or I-551), unexpired Temporary Resident Card (INS Form I-688), unexpired Employment Authorization Card (INS Form I- 688A), unexpired Reentry Permit (INS Form I-327), unexpired Refugee Travel Document (INS Form I-571), or unexpired Employment Authorization Documentation issued by the INS which contains a photograph (INS Form I-688B) to the LRN POCs.  These documents must be submitted two (2) weeks prior to the site visit. FN requests require approval at the Headquarters U.S. Army Corps of Engineers (HQ USACE) level. Exceptions will be considered on a case-by-case basis but will be limited. The form is available as a pdf attachment on www.sam.gov with this solicitation and is titled FN Pre-Bid or Site Visit Form MAR 2024.

ADDITIONAL INFORMATION: Specific information pertaining to this procurement will be available in the solicitation. The solicitation documents will be posted on the SAM.gov website. It is, and will continue to be, the responsibility of all potential Offerors to monitor the SAM.gov website for any amendments, updates, responses to industry questions/comments, etc. The Government will not be maintaining a mailing list.

POINT-OF-CONTACT FOR QUESTIONS: The Contract Specialist for this solicitation is Samantha Clay, telephone: 615-330-0089, email: Samantha.J.Clay@usace.army.mil. Any communications regarding this procurement must be made in writing via e-mail. It must identify the Solicitation number, company name, address, e-mail address, phone number including area code, facsimile number, and point of contact.