Occupational Health Record Suite

The Federal Bureau of Prisons (BOP) is seeking a contractor to provide an online occupational health suite that can be configured to meet the BOP's Occupational Safety & Health (OSH) software needs. The software should provide functionalities such as automating and managing medical surveillance programs, integrating with safety and case management, maintaining audit trails, producing user-defined letters to employees, and tracking regulatory compliance among others. The contract terms will be for a one-year base period with four one-year option periods starting from 10/01/2023.

List of products and services to be provided by the contractor:

1. Online occupational health suite
2. Workflow for automating and managing medical surveillance programs
3. Integration with safety and case management
4. Ability to create unlimited number of user-defined questionnaires
5. Maintenance of complete audit trail for any changes made to a record
6. Standard reports that demonstrate return on investment (ROI)
7. Ability to produce user-defined letters to employees
8. Ability to store external documents with employee records
9. Production of a complete medical chart for an employee
10. User-defined “lock” on notes and medical records
11. Additional modules to expand beyond the Medical group
12. Integration application programming interfaces (API)
13. System features that promote user efficiency and reduce data redundancy
14. A dashboard that provides an instant view of key performance indicators (KPIs) and schedules upon login
15. A robust security component
16. Streamlined regulatory reporting/recordkeeping
17. Tracking of regulatory compliance with applicable OSHA federal regulations and EPA federal and state regulations
18. Adherence to data privacy requirements
19. Identification of health and injury/illness trends
20. Support for effective absence management
21. Tools for managing a hearing conservation program
22. Interface between audiometers and the contractor’s EHRS software for automatic download of testing results
23. Tracking of the audiometry equipment and calibration information
24. Installation of the software system
25. Recommendation of modifications or changes in equipment and operation procedures
26. Training and ongoing technical support for all BOP facilities.