Evaluation Criteria.pdf

Evaluation Criteria

Occupational Health Suite

Federal Bureau of Prisons

The BOP anticipates making a single award contract based on a Technically Acceptable/Lowest price (LPTA) source selection basis. This will be an “all or none” evaluation. Quotes will have to meet every (all) evaluation criteria identified to be considered for award. The evaluation factors and significant sub factors that establish the requirements of acceptability are set forth herein. Award shall be made on the basis of the lowest evaluated price of responses meeting or exceeding the acceptability standards for non-cost factors. Tradeoffs are not permitted. Offers are evaluated for acceptability but not ranked using non-price related factors.

The BOP may make award without discussions, however, reserves the right to open discussions if deemed necessary.

Quotes will be evaluated in two areas:

1. Technical Acceptability

2. Past Performance

TECHNICAL FACTORS:

PLACE OF PERFORMANCE

_____Did the contractor acknowledge or address the Place of Performance including site visits in their proposal?

DESCRIPTION OF SERVICES

_____Did the contractor provide information on labor, material, and equipment necessary to accomplish an Occupational Safety and Health Record for the BOP including the following items?

_____ Ensure installation of the software system to allow usage to best meet the needs of the BOP

_____Recommend modifications or changes in equipment and operation procedures as needed

_____Provide training and ongoing technical support for all BOP facilities, as requested upon approval of the agency or institution contact

_____Did the Contractor provide information on all areas (listed below) of Description of

Services in their proposal?

_____Provides an easy workflow for automating and managing medical surveillance programs

_____Integrates with safety and case management

_____Offers the ability to create unlimited number of user-defined questionnaires

_______ Maintains complete audit trail for any changes made to a record

_____Includes standard reports that demonstrate return on investment (ROI)

_____Includes ability to produce user-defined letters to employees

_____Provides the ability to store external documents with employee records

_____Allows the user to produce a complete medical chart for an employee

_____Offers an easy to use notes system with template phrases to reduce repetitive keystrokes

_____Includes a user-defined “lock” on notes and medical records, so these cannot be edited

_____Offers additional modules to expand beyond the Medical group (i.e., Safety, Case

Management, Industrial Hygiene)

_____Offers integration application programming interfaces with will allow information to be shared with other information systems and software tools

_____System features that promote user efficiency and reduce data redundancy, such as predicted text for data entry, and personalization options for each user

_____A dashboard that provides and instant view of key performance indicators and schedules upon login

_____A robust security component that can be easily managed and maintained by the BOP’s designated system administrators

_____Streamlined regulatory reporting/recordkeeping

_____Track regulatory compliance with applicable OSHA federal regulation and EPA federal and state regulations

_____System adheres to data privacy requirements

_____Identify health and injury/illness trends

_____Support effective absence management

_____Provides tools for managing a hearing conservation program

_____Interface between audiometers and the contractor’s EHRS software for automatic download of testing results

_____Identify and modify the baseline audiogram, make age-based adjustments, and calculate

STS

_____Includes an OSHA required written opinion letter that is automatically populated with the test results

_____EHRS software is able to track the audiometry equipment and calibration information

_____Did the contractor acknowledge the EHRS be an existing and developed system that is current and operational. That it is easily configurable and have the ability to manage a medical surveillance program?

_____Did the contractor acknowledge the EHRS have medical surveillance tables that support exposure, certification, and health examinations and include a developed industrial hygiene capability?

_____Did the contractor acknowledge the EHRS completes required questionnaires by employees and meet security, confidentiality, and privacy requirement and populate the appropriate fields in the software?

_____Did the contractor acknowledge the software provide integration with the organization’s

Human Resource system as well as between OSH functional areas?

_____Did the contractor acknowledge all data collected within the proposed system is the sole property of the Department of Justice/Federal Bureau of Prisons?

QUALIFICATIONS

_____Is the contractor in compliance with OSHA, ADA, FMLA, HIPAA, and DOT standards?

_____Does the contractor have a minimum of five years of proven past experiences in this field to provide the services in accordance with the Statement of Work?

_____Does the contractor have an online help tool and technical support available 24 hours per day, 7 days per week?

_____Did the contractor acknowledge the program provide compliance, competence indicators, and quality measures for documentation?

_____Did the contractor acknowledge the program allow for the creation of customized care plans that have the ability to be integrated into an electronic medical record?

_____Is the contractor registered in the System for Award Management (SAM)?

BOP INFORMATION SYSTEM REQUIREMENTS

_____Did the contractor address/acknowledge all items in section 1.1.1 Operating Systems in the

BOP Information System Requirements section?

_____Did the contractor address/acknowledge all items in section 1.1.2 Applications in the BOP

Information System Requirements section?

_____Did the contractor address/acknowledge all items in section 1.1.3 Auditing/Logging in the

_____Did the contractor address/acknowledge all items in section 1.2 Identification, Authentication, and Authorization in the BOP Information System Requirements section?

_____Did the contractor address/acknowledge all items in section 1.4 Encryption in the BOP

_____Did the contractor address/acknowledge all items in section 1.4.2 Data in Motion in the

_____Did the contractor address/acknowledge all items in section 1.5 Endpoint Security and

Management and Vulnerability Management in the BOP Information System Requirements section?

_____Did the contractor address/acknowledge all items in section 1.6 Network Standards and

Protocols in the BOP Information System Requirements section?

_____Did the contractor address/acknowledge all items in section 1.7 Cloud in the BOP

_____Did the contractor address/acknowledge all items in section 1.8 Medical Systems in the

_____Did the contractor address/acknowledge all items in section 2.1 Locally-Attached

Peripherals in the BOP Information System Requirements section?

_____Did the contractor address/acknowledge all items in section 2.2 Networked-Attached

Peripherals in the BOP Information System Requirements section?

PROJECT MANAGER

_____Did the contractor address/acknowledge the Project Manager section in the Statement of

Work?

SECURITY

_____Did the contractor address/acknowledge the Security section in the Statement of Work?

TRAVEL

_____Did the contractor address/acknowledge the Travel section in the Statement of Work?

POST AWARD CONFERENCE

_____Did the contractor address/acknowledge the Post Award Conference section in the

Statement of Work?

IMPLEMENATION PLAN

_____Did the contractor address/acknowledge the Implementation Plan section in the Statement of Work?

PROGRESS REPORTS

_____Did the contractor address/acknowledge the Progress Reports section in the Statement of

PROGRESS MEETING

_____Did the contractor address/acknowledge the Progress Meeting section in the Statement of

PROTECTION OF INFORMATION

_____Did the contractor address/acknowledge the Protection of Information section in the

Statement of Work?

SECTION 508 COMPLIANCE

_____Did the contractor address/acknowledge the Section 508 section in the Statement of Work?

PAST PERFORMANCE:

_____Did the contractor include in their quote, a minimum of 3 past performance references?

_____Did the contractor submit the required information for each reference (a valid point of contact and a telephone number, and email address for that individual)? Response without this information will not be rated on Past Performance.