NX EQ Monitors_Physio_Neurology_Intraop_EEG (VA-26-00045643)

The Department of Veterans Affairs Strategic Acquisition Center Frederick seeks electroencephalography (EEG) monitoring systems and accessories for physiology, neurology, and intraoperative applications, with proposals due October 16 at 12:00 PM ET. The procurement is a total Service-Disabled Veteran-Owned Small Business (SDVOSB) set-aside, foreclosing competition outside that pool.

Place of performance is nationwide, with delivery on an FOB destination basis. The requirement covers 104 contract line items supporting routine EEG assessments, intraoperative neurophysiological monitoring, long-term monitoring, polysomnography, and ambulatory EEG capabilities across VA medical centers. Offerors must supply Natus brand equipment or equal systems meeting 14 salient characteristics, including minimum 32-channel capability, routine and ambulatory EEG functionality, sleep study capability, seizure and spike detection, simultaneous video and audio recording with infrared capability for continuous long-term recording, remote viewing, IEC 60601-2 electromagnetic emissions compliance, FDA 501(k) approval, and one-year minimum warranty. Only new original equipment manufacturer (OEM) products are acceptable; no remanufactured or gray market items are permitted. Distributors must submit OEM authorization letters dated within 12 months of proposal submission and valid throughout contract performance.

The contract structure is a single-award, firm-fixed-price requirements contract for one 12-month base year plus four 12-month option years. A 3.0 percent Service Level Agreement fee must be embedded in all unit prices. Maximum order limitations are 40 units per item or $574,000 per order. Liquidated damages for delivery delays are $37,750 per calendar day.

Evaluation weighs technical factors and past performance as significantly more important than price. Offerors must submit three relevant past performance references from the past three years. Questions were due September 23 at 12:00 PM ET. NAICS code is 334510; PSC is 6515. Contract administration points of contact are Contracting Officer Jessica Smith (Jessica.Smith32@va.gov) and Contract Specialist Levi Russin (Levi.Russin@va.gov) at the VA Enterprise Procurement Office, 5202 Presidents Court, Suite 103, Frederick, MD 21703.