NuTrace Instrument Etching System and Training

The Department of Veterans Affairs Veterans Integrated Service Network 21 seeks procurement of a NuTrace Instrument Etching System and training, with offers due May 18, 2026 at 11:00 AM PDT. This is a brand-name-only procurement under FAR Part 12 set aside 100% for small business, with an SDVOSB preference noted in the justification.

Place of performance is San Francisco, CA 94121 (San Francisco VA Medical Center, Building 203, 4150 Clement Street). The requirement includes one NuTrace NUX-20 NG laser unit with computer, fume extractor, templates, and accessories; up to 32 hours of Laser Start Up Training with LIA certification (online and on-site); 11 NuTrace R+ Scanners for reading 2D Data Matrix codes; and special handling and shipping. Delivery is required within 60 days after receipt of order, FOB Destination.

The brand-name-only justification documents that NuTrace equipment is the sole product known to read .010x.010mm in 0.5 seconds with LED lighting technology and a larger sapphire glass window for faster decoding, and that it uniquely integrates with the facility's existing CensiTrac instrument tracking system. Market research across the Supply Chain Master Catalog, GSA Advantage, and SAM.gov confirmed no alternative products meet the facility's requirements. Three registered distributors/resellers are capable of providing the equipment: Martin AIJS, LLC (SDVOSB); Anthem Surgical Instrument Services (SDVOSB); and National Advanced Endoscopy.

NAICS code 332813 applies, with a small business size standard of 500 employees. Quotes must be submitted via email to Leah Smith (leah.smith@va.gov). Payment is by Electronic Funds Transfer upon delivery, inspection, and Government acceptance, with invoices submitted through the VA's Tungsten e-invoicing system.