NRCS Minnesota All-Employee Meeting conference venue
Closed Solicitation Posted
- Solicitation number
- 12FPC125Q0015
- Agency
-
Farm Production and Conservation
Department of Agriculture
- Responses due
- Set-aside
- Total Small Business
Opportunity facts
- NAICS code
- 721110 Hotels (except Casino Hotels) and Motels
- Place of performance
- Nisswa, Minnesota, United States
Notice details come from SAM.gov. Updated .
About this opportunity
The Department of Agriculture's Natural Resources Conservation Service (NRCS) is seeking a conference venue within 6 miles of Nisswa, Minnesota to host their All-Employee Meeting from April 8-10, 2025. The solicitation requires a venue capable of accommodating 350 employees, including meeting rooms, breakout sessions, dining facilities, and overnight lodging capabilities. The government will evaluate proposals using a lowest price technically acceptable (LPTA) methodology, focusing on vendors who can meet all specified requirements. Potential bidders must submit electronic quotes by January 28, 2025 at 10:00 AM CT, with initial questions due by January 17, 2025 at 10:00 AM CT. The solicitation requires vendors to provide comprehensive conference services including conference space setup, registration area, large meeting rooms, breakout rooms, AV equipment, and meals aligned with GSA's FY25 per-diem rates.
This procurement is a 100% small business set-aside under NAICS category 721110 (Hotels and Motels), with a $40 million size standard. The contract will be awarded as a firm-fixed price agreement for conference venue and associated services. Room blocks must be held at the GSA FY25 rate of $110 per night, though individual employees will book and pay for their own lodging. The place of performance is specifically located in Nisswa, Minnesota (ZIP 56468), with explicit exclusions for Lakeshore, East Gull Lake, and Breezy Point. Key contract personnel include Eugene Jackson as the contract specialist and Brantt Lindsey as the contracting officer. The solicitation covers a comprehensive three-day event requiring venue services for registration, large and breakout meeting spaces, dining, team-building activities, and necessary technological support for a 350-person conference.
Notice text
NRCS Minnesota requires a conference venue within 6 miles of Nisswa, Minnesota for an All-Employee Meeting starting on Tuesday, April 08, 2025, and ending on Thursday, April 10, 2025. Venue must be able to accommodate 350 people for meeting rooms, breakout sessions, breaks, dining, evening team building activities, and overnight lodging. See attached solicitation document for requirement details.
Files
| File | Type | Posted |
|---|---|---|
| J.1 - Price Schedule – Attachment A.xlsx | XLSX spreadsheet | |
| Soliciatiion 12FPC125Q0015 Final.pdf |
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