Notice of intent to sole source Olympus OER Elite Service Contract Base Plus 4

The Department of Veterans Affairs, specifically the Veterans Integrated Service Network 20 at the Roseburg VA Medical Center, has issued a Special Notice of intent to award a sole source contract to Olympus America, Inc. The contract is for maintenance and repair of five Olympus OER-Elite Reprocessors, utilizing the NAICS code 811210 for Electronic and Precision Equipment Repair and Maintenance. The procurement will be a firm-fixed price contract with a base period and four option years. The notice is being issued under the authority of 41 U.S.C. 253(c)(1) and FAR 13.106-1(b)(1)(i), which allows for a sole source procurement when only one source can meet the agency's requirements. The large business size standard for this contract is $35 million.

The primary objective of this sole source award is to secure specialized maintenance and repair services for medical equipment that can only be provided by the original manufacturer. Contractors interested in submitting alternative proposals must send their capability statements, proposals, or quotations to Gregory Watson at gregory.watson2@va.gov by 8:00 AM PST on March 24, 2025, with the specific email subject line "Intent to Sole Source Roseburg Olympus OER-Elite Reprocessor". While this is a sole source notice, the government will consider all submissions received by the deadline. Eligibility appears open to all responsible sources, though the justification document indicates a strong preference for Olympus due to proprietary manufacturing and service restrictions that prevent third-party maintenance. The contract is structured for a base year from 6/14/2025 to 6/13/2026, with four additional one-year option periods potentially extending through 6/13/2030. No cost will be paid by the government for submitted information, and this notice serves as the sole communication of the government's intent to solicit and award the contract.