P03 JA Olympus OER Elite Service Contract Redacted.pdf

This document is a Justification for Single Source Awards from the Department of Veterans Affairs for a sole source contract with Olympus America, Inc. The contract is for maintenance and repair of five Olympus OER-Elite Endoscope Reprocessors at the Roseburg VA Medical Center and Eugene CBOC, with a base year from 6/14/2025-6/13/2026 and four additional one-year option periods extending through 6/13/2030.

The sole source justification is based on Olympus's proprietary manufacturing and service restrictions, including that they do not authorize third-party firms for repair and maintenance services, and that using non-Olympus parts would invalidate the warranty and device reprocessing instructions. The contract was determined to have no reasonable expectation of competition from small businesses, with a proprietary letter on file indicating limited market availability. The procurement is being conducted by the Network Contracting Office 2, with an estimated total contract value redacted, and is justified under FAR 13.106-1 for awards over the micro-purchase threshold but not exceeding the Simplified Acquisition Threshold (SAT) of $250,000.