Notice of intent to sole source - npms

The Drug Enforcement Administration (DEA) has published a Notice of Intent to award a sole source firm fixed purchase order to American Safe Air for annual preventative maintenance services for the Negative Pressure Mail Suite (NPMS) located at the DEA Warehouse in Springfield, Virginia. The contract, referenced as D-26-FS-0061, is valued for quarterly maintenance and replacement parts with a quantity of 4 units and will be executed through FAR Part 13 Simplified Acquisition Procedures. This notice invites interested parties to submit written responses demonstrating their capability to provide equivalent services, as the DEA is seeking potential alternative service providers before making a final award decision. The solicitation number should be referenced in all communications regarding this opportunity. The DEA has determined that American Safe Air, as the original equipment manufacturer, possesses proprietary maintenance capabilities that may make them the sole source for this specialized requirement.

The purpose of this procurement is to ensure the structural and operational integrity of the DEA's mail screening facility, which quarantines and screens incoming mail for potential chemical, biological, and explosive threats. Interested contractors must submit their written response by December 18, 2025, at 10:00 AM EST to Teresa Roshau-Delgado at teresa.a.roshaudelgado@dea.gov, detailing their ability to provide comprehensive quarterly maintenance services. The statement of work specifies that services include detailed inspections and repairs of air seals, doors, HEPA filter inlets, pressure differential meters, air scrubbers, downdraft tables, and other critical systems. All contractor personnel are subject to strict security requirements and must obtain DEA approval and pass criminal background checks. The award will be based on lowest price/technically acceptable criteria using an ALL or NONE/BRAND NAME ONLY approach, and the government reserves the right to use submitted information to determine whether to conduct a competitive procurement without obligation to provide feedback.