A15 Sole Source Doc (redacted).pdf

November 2022

SOLE SOURCE DOCUMENTATION

FAR PART 13

Purchase Orders Over $10,000 but not Exceeding $250,000

Acquisitions that do not allow for competition to the maximum extent practicable must be documented in accordance with Federal Acquisition Regulations (FAR). A Limited Sources Justification is required when soliciting fewer than three sources per FAR 13.104, or when using brand name descriptions per FAR 13.106-1(b)(1). A Limited Sources Justification is not required for brand name or equal procurements. Follow procedures at FAR PART 11.104.

Type of action: sole source acquisition brand-name

DAC Number: D-26-FS-0061 Estimated total mount:

Recurring Requirement: YES NO

Delivery Date: Period of Performance: 01/01/2026 – 12/31/2026

Brief description of supplies or services required and the intended use:

Annual maintenance and service agreement for the Negative Pressure Mail Suite at the DEA Warehouse.

Summary of the facts and circumstances that support the determination that only one source is reasonably available to supply the required supplies or services, or only the specified brand-name items can satisfy the Government’s need:

American Safe Air is currently the only source for the maintenance and service required to support the suite at the DEA Warehouse. This maintenance is proprietary to this company as they are the original equipment manufacturer (OEM).

Describe in detail any market research conducted. Include results and state whether any vendors expressed interest:

Market research determined there were no other vendors capable of providing this service. American Safe Air confirms they are the OEM and sole proprietor of this service. (confirmation on file)

The Contracting Officer hereby determines that, due to the circumstances of this procurement:

Only one source is deemed to be reasonably available.

Only the specified brand-name item will satisfy the Government’s need. For orders exceeding $25,000, this Limited Source Justification shall be made available together with the solicitation and posted on the Contract Opportunities page on the Governmentwide Point of Entry (SAM.gov) in accordance with FAR 5.101(a)(1).

The Contracting Officer certifies that an order for the supplies or services will not be placed unless the price is found to be fair and reasonable.

Signature and title of customer

Office Code

Telephone Number

Date

Signature and title of contract specialist

Signature of contracting officer https://www.acquisition.gov/far/part-13#FAR_13_104 https://www.acquisition.gov/far/part-13#FAR_13_106_1 https://www.acquisition.gov/far/part-11#FAR_11_104 https://www.acquisition.gov/far/part-5#FAR_5_101