Notice of Intent to Sole Source

The Defense Health Agency (DHA) has issued a Special Notice of Intent to Sole Source a contract for maintenance services of Brainlab surgical navigation equipment at Naval Medical Center San Diego (NMCSD). The notice pertains to an ongoing requirement for maintaining two specific pieces of medical navigation equipment: a Stereotactic System Image-Guided Surgical Curve Navigation and a Curve Navigation Station. NMCSD performs approximately 80 surgical navigation procedures annually and requires specialized maintenance and on-site technical support. The medical center's current equipment interfaces with microscopes and neuro/ortho-spine sets, necessitating expert maintenance that cannot be performed by in-house biomedical technicians. This notice follows a previous sole-source contract (HT941024P0059) with the same vendor.

The government intends to award a sole-source contract to Lovell Government Services, Inc., a small business with specific expertise in supporting Brainlab equipment requirements. Contractors who believe they can provide comparable services are invited to submit capability statements to the point of contact before the January 25, 2025 deadline. The maintenance contract requires comprehensive service including preventive maintenance twice annually, corrective maintenance with a 2-hour response time, and 24/7 telephone consulting services. Key performance requirements include maintaining a 95% equipment uptime rate and completing 95% of preventive maintenance within 30 days of the scheduled date. The contract will cover all labor, parts, materials, and equipment maintenance in accordance with original equipment manufacturer specifications and relevant regulatory standards. Potential contractors must demonstrate the ability to provide on-site representation for each surgical case and perform periodic troubleshooting and annual maintenance.