Notice of Intent to Sole Source - Family Retreat
Closed Special Notice Posted
- Solicitation number
- F4F0AQ4351A001
- Agency
-
Air Force
Department of Defense
- Responses due
- Set-aside
- No set-aside
Opportunity facts
- NAICS code
- 721110 Hotels (except Casino Hotels) and Motels
- PSC
- G002 Social- Chaplain
- Place of performance
- Mason, Ohio 45040, United States
Notice details come from SAM.gov. Updated .
About this opportunity
The United States Air Force, specifically AFLCMC/PZIBB at Wright-Patterson AFB, has issued a Special Notice of Intent to Sole Source a contract for a Family Retreat program. The notice indicates the Air Force plans to award a contract to Great Wolf Lodge in Mason, Ohio, for providing an indoor venue and lodging for Strong Family Structure Events. The proposed action will be processed under FAR 13.106-1(b)(1) as a sole source procurement under NAICS code 721110, with a size standard of $9,000,000. The government determined that Great Wolf Lodge is the only venue within a 50-mile radius of Wright-Patterson AFB capable of meeting their specific requirements. This notice is published for informational purposes and is not a formal request for competitive quotations.
The primary objective of this contract is to support active-duty Armed Forces members and their families by providing a comprehensive retreat experience from March 21-23, 2025, with potential option years in FY26 and FY27. Contractors interested in providing information or challenging the sole source determination must submit capability statements, proposals, or exceptions via email to kathryn.cruz.1@us.af.mil by February 6, 2025. All prospective awardees are required to register and maintain an active registration in the System for Award Management (SAM). The retreat will include 23 family suites, meals for 35 adults and 45 children, indoor and outdoor recreation areas, waterpark access, and a conference room. Specific email submission guidelines include using "Family Retreat" in the subject line and only sending PDF, .doc, or .xls file attachments. The contract will be firm-fixed-price and will cover accommodations, meals, childcare, program supplies, and family activities.
Notice text
INTENT TO SOLE SOURCE
The United States Air Force, AFLCMC/PZIBB, Wright-Patterson AFB, Ohio 45433-5344. This is a synopsis published for informational purposes only. This proposed action is for the acquisition of an Indoor Venue and Lodging for Strong Family Structure Events. It was determined that Great Wolf Lodge is the only source within a 50 mile radius of Wright Patterson AFB available to provide the product meeting the Governments specifications in the attached PWS. The Government intends to solicit and negotiate with only one source under the authority of FAR 13.106-1(b)(1), resulting in a firm fixed price contract.
The proposed procurement will be a Sole Source under North American Industry Classification Systems Code (NAICS) 721110. Size standard is $9,000,000. The proposed source is Great Wolf Lodge 2501 Great Wolf Dr, Mason, OH 45040. This notice of intent is not a request for competitive quotations. However, all responsible sources may submit a capability statement, proposal, quotation, or exception to the intent to purchase on a sole source basis, which shall be considered by the Government. Information received will normally be considered solely for the purpose of determining whether to conduct a competitive procurement.
In order to comply with FAR 5.207(c)(15), the reason for lack of competition is as follows: Great Wolf Lodge is the only known source capable of meeting the Government’s requirements within a 50 mile radius of Wright Patterson AFB. Therefore, it is in the best interest of the Government to award to Great Wolf Lodge. Please see Attachment 2, Sole Source Justification, for more complete details.
Important Notice to Contractors: All prospective awardees are required to register at the System for Award Management (SAM) and to maintain active registration during the life of the contract. SAM can be accessed at https://www.sam.gov.
Any information should be emailed to kathryn.cruz.1@us.af.mil. Only inquires/information received through email by this date will be considered. Be advised all correspondence sent via email shall contain a subject line that reads “Family Retreat”. Note that email filters at Wright-Patterson AFB are designed to filter emails without subject lines or with suspicious subject lines or contents (i.e., exe. Or .zip files). Also be advised that .zip or .exe files are not allowable attachments and may be deleted by the email filters at Wright-Patterson AFB. If sending attachments with email, ensure only .PDF, .doc, or .xls documents are sent.
Attachments:
1. Performance Work Statement (PWS)
2. Sole Source Justification (SSJ) Redacted
Files
| File | Type | Posted |
|---|---|---|
| PWS - Family Retreat.rtf | RTF text file | |
| SSJ - Family Retreat - Redacted.pdf |
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