PWS - Family Retreat.rtf
RTF text file 101 KB Posted
- Attached to
- Notice of Intent to Sole Source - Family Retreat
- Solicitation number
- F4F0AQ4351A001
- Issued by
-
Department of the Air Force
About this file
This Performance Work Statement outlines requirements for a Family Retreat program supporting active-duty Armed Forces members and their families at Wright-Patterson Air Force Base. The contractor must provide accommodations within 50 miles of the base, including 23 family suites with amenities, meals for 35 adults and 45 children, and facilities including indoor/outdoor recreation areas, waterpark access, and a 40-person conference room with A/V equipment.
The base period of performance is March 21-23, 2025, with two option years in FY26 and FY27. Services include childcare for up to 50 children, program supplies, and family activities. The Department of the Air Force intends to sole source this requirement to Great Wolf Lodge in Mason, OH, as they are identified as the only capable provider within the 50-mile radius requirement. The procurement will be conducted under NAICS 721110 with a $9,000,000 size standard. The contract will be firm-fixed-price, with invoicing and payment upon completion of each retreat.
Text of this file
PERFORMANCE WORK STATEMENT (PWS)
FOR
FAMILY RETREAT
December 12, 2024
SCOPE:
The contractor shall provide support services for Chaplain-led programs designed to assist active-duty members of the Armed Forces and their immediate family members in building and maintaining a strong family structure. These services shall include transportation, lodging, meals, childcare, supplies, and program materials for participants during the Family Retreat.
REQUIREMENT:
Lodging:
The contractor shall provide accommodations within 50 miles of Wright-Patterson Air Force Base.
Lodging shall include 23 family suites with configurations capable of accommodating families.
Suites must include amenities such as refrigerators, microwaves, and access to family-friendly facilities.
Meals:
The contractor shall provide meal services for all participants, including:
| 2 breakfasts, 1 lunch, and 1 dinner for 35 adults and approximately 45 children. |
| Menus must accommodate dietary restrictions (e.g., vegetarian, gluten-free) and be submitted for approval no later than 10 days prior to the event. |
| Meals may be provided through vouchers redeemable at onsite dining facilities or through catered options within the resort. |
Facilities:
| The contractor shall provide access to the following facilities: |
| Indoor and outdoor recreational areas, including waterpark facilities. |
A conference room with seating for 40 participants, equipped with visual aids (e.g., projector, large screen, sound system, and microphones).
The conference room shall be reserved as follows:
| Saturday: 9:00 AM – 12:00 PM |
| Sunday: 9:00 AM – 12:00 PM |
| Childcare rooms adjacent to the conference room, equipped to support up to 50 children with child-size tables, chairs, blankets, and age-appropriate entertainment. |
Programming:
| The contractor shall provide space and resources for family activities to promote bonding and relationships, including but not limited to: |
| Activities tailored for children ages 2–17 years. |
Areas for family engagement (e.g., games, crafts, and other family-friendly programming).
Supplies:
The contractor shall provide necessary program supplies, including 17 copies of retreat curriculum, arts and crafts materials, and age-appropriate activity supplies for children.
Cost:
The total cost for the retreat shall be inclusive of all lodging, meals, childcare, supplies, facility usage, and program materials.
PERIOD OF PERFORMANCE:
Base Year: The Family Retreat will occur from March 21-23, 2025, with check-in on Friday at 3:00 PM and check-out on Sunday by 12:00 PM.
Option Year 1: Retreat scheduled within FY26. 3 days and 2 nights. Check-in time is 3:00 PM and Check-out is 12:00 PM.
Option Year 2: Retreat scheduled within FY27. 3 days and 2 nights. Check-in time is 3:00 PM and Check-out is 12:00 PM.
INSPECTION AND ACCEPTANCE:
Inspection and acceptance of the services required under this PWS shall be conducted during the Period of Performance. The government representative will verify that all lodging, meal, childcare, and facility requirements have been met and report any deficiencies immediately.
INVOICE AND PAYMENT:
The contractor shall submit invoices upon the completion of the retreat. Payments will be made upon receipt of a properly completed invoice in accordance with contract terms.
Other files
| File | Type | Posted |
|---|---|---|
| SSJ - Family Retreat - Redacted.pdf |
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