Notice of intent to sole source - exam chairs

The Department of Veterans Affairs, Veterans Health Administration, Veterans Integrated Service Network 4 has issued a Special Notice of Intent to Sole Source for the procurement of 37 Midmark 626 Barrier-Free Exam Chairs (Solicitation Number 36C24426Q0315). This notice, posted on February 17, 2026, represents a non-competitive procurement action under Federal Acquisition Regulation (FAR) 6.302-1, indicating that the government has determined only one responsible source is available for this requirement. The acquisition will be conducted by the Network Contracting Office 4 at Coatesville VA Medical Center, with the Wilmington VA Medical Center in Delaware as the end-user facility. The sole source awardee is Midmark Corporation, located in Versailles, Ohio. This notice serves as the government's justification for non-competitive procurement rather than as a solicitation or request for offers.

The primary objective of this procurement is to replace obsolete exam chairs at the Wilmington VA Medical Center that have exceeded their ten-year lifespan and for which replacement parts are no longer available. The deadline for responses or inquiries is March 2, 2026 at 11:00 AM Eastern Time. While this is not a competitive solicitation, the notice provides an opportunity for interested parties to raise concerns regarding the sole source determination during the notice period. The procurement will be conducted using Simplified Acquisition Procedures and will result in a firm fixed price contract with no option years. The justification for sole sourcing emphasizes operational continuity and patient safety, citing the Wilmington VA Medical Center's existing fleet of 168 Midmark chairs, trained staff, and the necessity to comply with new ADA accessibility standards requiring low transfer heights. Market research confirmed that competing products lack adequate weight capacity, have higher minimum seat heights, or possess incompatible specifications with the facility's existing infrastructure.