Notice of Intent to Sole Source CensiTrac Instrument and Surgical Set Tracking Services

Notice of Intent

The Defense Health Agency (DHA) intends to negotiate on a sole source basis in accordance with FAR part 13.106-1(b)(1).  The proposed source is Censis Technologies, Inc. 4031 Aspen Grove DR STE 350 Franklin, Tennessee 37067-2950. This acquisition is for CensiTrac Instrument and Surgical Set Tracking System Services for the Naval Hospital Jacksonville FL.  The contractor shall accomplish services for CensiTrac Instrument and Surgical Set Tracking. Services include furnishing all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform CensiTrac services.

It is the contractor’s responsibility to be familiar with the applicable FAR and DFARS clauses and provisions.  The FAR and DFARS clauses may be accessed in full text at the below-referenced addresses:

FAR Clauses: http://acquisition.gov/browsefar

DFARS Clauses: https://www.acq.osd.mil/dpap/dars/dfarspgi/current/

This acquisition is for a base and four option years to provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personnel services necessary to perform CensiTrac Instrument and Surgical Set Tracking System services. Work consists of furnishing all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform CensiTrac services located in the Naval Hospital Jacksonville FL.

Contractor shall be OEM authorized dealer, authorized distributor, or authorized reseller for the proposed software/hardware and equipment such that OEM warranty and services are provided and maintained by the OEM.  All software licensing, warranty, and services associated with the software/hardware and equipment shall be in accordance with OEM terms and conditions.

Instructions to Vendors

There are not set-aside restrictions for this requirement. The North American Industry Classification System (NAICS) Codes is 541519 Other Computer Related Services. This notice of intent is not a request for competitive proposals and no solicitation document exists for the requirement; however, if a vendor challenges the basis for this requirement, please submit a capability statement that includes sufficient detail and with convincing evidence that clearly demonstrates the capability to submit a product meeting the minimum requirements specified above.  Capability statements shall not exceed 5 (8.5 x 11 inch) pages using a font size no smaller than 12-point.  All capability statements received by the due date of this notice will be considered by the Government.  A request for documentation or additional information or submission that only ask questions will not be considered as an affirmative response.  A determination by the Government not to compete based on responses to this notice is solely within the discretion of the Government.  Information received will be considered solely for the purpose of determining whether to conduct a competitive procurement or to proceed with a sole source procurement.

Responses Submission

Capability statements are due by 10:00 A.M. EST, 13 February 2024. Capability statements shall be submitted by email ONLY as a Microsoft Word or Adobe PDF attachment to ryan.t.poe.civ@health.mil. No phone calls will be accepted.