Notice of Intent to Sole Source - All States Legal Update A/V Equipment and Conference Space

The Department of the Army National Guard Readiness Center has issued a Special Notice of Intent to Sole Source a purchase order for the National Guard Bureau's 2025 All-States Legal Update conference. The notice indicates the government intends to award a firm-fixed-price contract directly to the Royal Sonesta in Houston, TX for audio-visual equipment and conference space. The event will take place from March 10-14, 2025, and will host approximately 500 National Guard legal personnel. The procurement will be conducted under the authority of FAR 13.106-1 for purchases not exceeding the Simplified Acquisition Threshold. The Royal Sonesta has been pre-authorized through specific National Guard Bureau conference planning instructions.

The primary objective of this Special Notice is to secure conference facilities and A/V equipment for a comprehensive legal training event covering topics such as Title 32 duties, Domestic Operations, State Partnership Programs, Cyber and Space Law, and Victim Advocate Updates. While the notice represents a sole-source procurement, the government will still consider capability statements, proposals, or quotations from other potential sources, though the final determination to compete the purchase order remains at the government's discretion. The contract requires the venue to provide a main plenary room for 500 attendees, up to 6 breakout rooms, an operations office, and an executive meeting space, all equipped with necessary technological infrastructure. Contractors interested in submitting alternative proposals must do so by February 21, 2025, understanding that their submissions will be evaluated solely to determine potential competitive procurement. The event's specific time and location constraints are considered non-negotiable by the National Guard Bureau.