GC 2025 All-States Legal Update Product Description.docx
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- Notice of Intent to Sole Source - All States Legal Update A/V Equipment and Conference Space
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About this file
This Statement of Work (SOW) details requirements for the National Guard Bureau's 2025 All-States Legal Update (ASLU), along with a related Notice of Intent to Sole Source. The event will provide training for approximately 500 National Guard legal personnel during March 10-14, 2025, focusing on Title 32 duties, Domestic Operations, State Partnership Programs, Cyber and Space Law, and Victim Advocate Updates.
The contractor must provide conference facilities and audio-visual equipment at the Royal Sonesta in Houston, TX, including: a main plenary room for 500 attendees with stage, podium, 3-5 large screens, projectors, microphones, and confidence monitors; up to 6 breakout rooms for 80-110 attendees each with screens, projectors, and microphones; an operations office for 18 staff with meeting space and office equipment; and an executive meeting space. The National Guard Bureau intends to award this as a sole-source, firm-fixed-price purchase order under the Simplified Acquisition Threshold. While this is not a competitive solicitation, the agency will consider capability statements from other potential sources.
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Statement of Work
NATIONAL GUARD BUREAU, OFFICE OF THE GENERAL COUNSEL
2025 ALL-STATES LEGAL UPDATE
Requirements Service Description
BACKGROUND: Historically, National Guard Bureau, Office of the General Counsel, has hosted an All-States Legal Update (ASLU) every 18-24 months to provide training for a portion of the approximately 2,000 Judge Advocates (Army / Air), Civilian Attorneys, Legal Administrators, and Paralegals that make up the National Guard legal corps. This year’s event will focus on training personnel on their Title 32 duties, Domestic Operations, State Partnership Programs, Cyber and Space Law, and Victim Advocate Updates. The training at ASLU provides an opportunity for an interactive exchange of information and ideas on a wide range of current legal topics unique to the practice of law in support of the National Guard. Training will include plenary and panel sessions as well as breakout sessions.
1. SCOPE: The contractor shall provide all materials, equipment, and labor needed to furnish, warehouse, and deliver the NATIONAL GUARD BUREAU, OFFICE OF THE GENERAL COUNSEL - 2025 ALL-STATES LEGAL UPDATE as specified below. Description of each item can be found in enclosures 1-9. The contractor shall comply with all changes to colors, logos, etc. as stated in the SOW.
2. OBJECTIVE: One-time service to provide facility and audio-visual equipment, technical support for the All-States Legal Update with accommodation of approximately 500 attendees.
2.1 Period of Performance (PoP):
2.2 Place and Performance of Services: The contractor shall provide services between the hours of 0700 – 1700 on Monday 10 March 2025 to Friday 14 March 2025, except on recognized US holidays. The contractor shall at all times maintain an adequate work force for the uninterrupted performance of all tasks defined within this PWS. When hiring personnel, the contractor shall keep in mind that the stability and continuity of the work force are essential.
2.3 Requirements: The contractor shall provide the following:
3.3.1 For Plenary Group – 1 room for approx. 500 Service Members with:
1 center Stage with Podium for main speaker 3-5 large Screens with Projectors and internet, CD/DVD, and USB capable Laptops 1 Confidence Monitor for the speaker 1 Stage Clock/Timer for the speaker 2-4 Lavalier Wireless Microphones for the speaker(s) (and next set of speakers) 1-2 Hand-held Wireless Microphones for impromptu speakers 2-4 Hand-held Wireless Microphones for audience
3.3.2 For Breakouts – up to 6 rooms for approx. 80-110 Service Members with:
1-2 large Screens with Projectors and internet, CD/DVD, and USB capable Laptops 1-2 Lavalier Wireless Microphones for the speaker(s) (and next speaker) 1-2 Hand-held Wireless Microphones for impromptu speakers 1-2 Hand-held Wireless Microphones for audience
3.3.3 For Operations Office – space for about 18 Service Members with:
1-6 Tables and Chairs for briefings/meetings, 2-3 laptops with printers, and office supplies 1 Service Counter where personnel can receive questions, requests for assistance, and distribute materials
3.3.4 For Executive Meetings – space for General Officers to conduct impromptu meetings with:
1 large Screen with Projector / Display Television 1 center Table with Chairs
3.3.5 In each meeting space, provide:
| Commercial Wireless Internet Access (WiFi), and | |
| Tables outside each meeting space which are close to power ports (to secure mobile devices). |
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