Notice of Intent to Sole Source

The Department of Homeland Security Federal Emergency Management Agency intends to award a Firm Fixed Price sole source contract to The Gordian Group, Inc. for Individual Assistance Housing Cost Data services, with capability statements due June 15, 2026. The procurement is a sole source under 41 U.S.C. 1901, utilizing FAR 12.102(a) and FAR Class Deviation 25-21 Rev. 1 for commercial item procedures.

FEMA requires a comprehensive, nationwide, line-item residential construction cost database delivered via Microsoft Access and natively structured to match RS Means data for seamless integration with FEMA's National Emergency Management Information System (NEMIS). The database must provide unit costs for residential home repair components across all construction phases, utilizing RS Means data and Construction Specifications Institute standards. Line item costs must include two cost levels—Medium Cost (moderate construction specifications baseline) and High Cost (baseline plus 25 percent for catastrophic scenarios)—for all FIPS CONUS and OCONUS locations including Tribal Nations and Alaska Regional Areas. Required services include ongoing software licensing, real-time cost index updates, technical support, automated damage repair calculations, and survivor assistance determinations. The contractor must provide a Single Point of Contact with advanced education in engineering, marketing, program management, or construction.

The contract structure provides a one-year base period beginning August 1, 2026 through July 31, 2027, with four one-year option periods extending through July 31, 2031. FEMA may require up to 80 personnel hours annually for revisions and modifications. Work is performed at the contractor's facilities with no regular onsite government presence required. Section 508 accessibility compliance is mandatory for all information and communications technology products.

The sole source justification asserts that Gordian is the only Original Equipment Manufacturer and exclusive provider of RS Means-branded construction cost data with requisite intellectual property rights and technical capability. Market research via SAM.gov and NASA SEWP confirmed no alternative vendor can provide a functionally equivalent solution. Interested parties may submit capability statements to Lassey Wilson-Bahun at Lassey.wilsonbahun@fema.dhs.gov.