Notice of Intent to Award - Limited Sources Basis - Cummins and Baldor Generator Maintenance

The United States Department of Agriculture, National Information Technology Center (NITC), plans to award on a limited sources basis to Cummins Central Power, 8201 Parvin Road, Kansas City, Missouri, the annual support and maintenance of on-site generator maintenance, emergency repair services, and fuel system maintenance as described in attached statement of work. Subject to availability of Funds (Federal Acquisition Regulations Clause (FAR 52.232-18 Availability of Funds).

The generators are located at the addresses listed below:

USDA, OCIO, NITC
8930 Ward Parkway, Kanas City, Missouri 64114

USDA, OCIO, NITC - (Goodfellow)
4300 Goodfellow Blvd, St. Louis, Missouri, 641342

Within fifteen (15) days of Notice to Proceed, the service provider shall perform annual fuel tank cleaning and fuel reconditioning for all generator bulk fuel storage and day tanks located at the NITC facilities located in Kansas City, Missouri, and St. Louis, Missouri, consisting of (1) 10,000 gallon underground bulk fuel storage tank, (1) 5,000 gallon above ground bulk fuel storage tank, (3) 500 gallon sub‐base day tanks, (3) 1,750 gallon sub‐base day tanks, and (3) 2,300 gallon sub‐base day tanks located in Kansas City, and (1) 5,000 gallon above ground bulk fuel storage tank and (3) 1,000 gallon sub‐base day tanks located in St. Louis, Missouri.

Fuel and Tank Quality Maintenance Programs, products and services shall comply with the statement of work requirements, as well as applicable Local, State and Federal codes, rules, regulations, licenses and certification requirements.

The contractor shall provide all management, supervision, labor, materials, supplies and equipment to perform monthly, quarterly, annual, and three-year maintenance when required on:

(3) QSK50 Series 1250KW Cummins Generators and (6) QST30 Series 1000KW Cummins Generators located in Kansas City, Missouri, and to perform monthly, semi-annual, annual, two-year, and four-year maintenance on (3) 3500 Series 1250KW Baldor Generators located in St. Louis, Missouri.

The preventive checks and services include, but are not limited to, the care, servicing, inspection, detection and correction of minor discrepancies before these discrepancies cause damage, failure or injury per the statement of work and maintenance schedules.

The contractor will be required to be on-site (Kansas City, Missouri or St. Louis, Missouri) within one hour of notification when there is an emergency repair and will remain on-site until emergency has been resolved and accepted by the Contracting Officer. Please provide capability statement that supports the ability to meet response time at both locations.

Only authorized Cummins Central Power or Baldor licensed technicians will have access to the generators and must meet contractor qualifications listed in section 1.2 of the Statement of Work.

All interested and potential firms must be registered in SAM.GOV, and current firms must update once a year to maintain active status. Please visit the www.sam.gov website to register and update information. Please include your company DUNS, Business Size Classification, and NAICS codes in your response.

This is not a request for proposal and no solicitation exists for this requirement. Please submit your response to Jennifer Adams, Contracting Officer, no later than 5:00pm CST, Friday October 4, 2013.  A determination by the government will be made if a competitive procurement is warranted.

Telephone calls will not be accepted. Submit your response to this pre-solicitation notice to: Ms. Jennifer Adams, USDA/OCIO/NITC/RMD-CMB, and P.O. Box 419205, Kansas City, Missouri 64141-6205.

52.232-18 Availability of Funds.  AVAILABILITY OF FUNDS (APR 1984)