Notice of Intent to Award a Sole-Source Purchase Order

The Department of the Army's Tobyhanna Division has issued a Special Notice of Intent to Award a Sole-Source Purchase Order for hardware and software maintenance services related to mailroom equipment and meter rental. The notice, posted on April 3, 2025, with a response deadline of April 14, 2025, indicates the government's plan to award a one-year contract directly to Pitney Bowes, Incorporated. The sole-source determination is based on the company's proprietary metering equipment and software currently in use at the facility. The procurement will be conducted under FAR Part 13 (Simplified Acquisitions Procedures) and FAR Part 12 (Commercial Items), which allows for streamlined acquisition of commercial goods and services. The contract will be administered by Army Contracting Command-Aberdeen Proving Ground, Tobyhanna Division.

Interested contractors may submit a statement of capabilities by 4:00pm EST on April 14, 2025, to Megan Jones via email at Megan.Jones5.civ@army.mil. The contract scope includes maintenance and emergency repair services for mailroom equipment, with a requirement for five-hour response time during normal business hours. Contractors should be prepared to provide new or equivalent parts as part of the service offering. The place of performance is Tobyhanna Army Depot in Tobyhanna, Pennsylvania. While this is a sole-source procurement targeting Pitney Bowes, the notice allows for other potential contractors to demonstrate their capabilities, though the government has already determined Pitney Bowes as the preferred vendor. The procurement falls under NAICS Category 532490 (Other Commercial and Industrial Machinery and Equipment Rental and Leasing) and PSC Category W036 (Lease Or Rental Of Equipment- Special Industry Machinery).