Notice of Intent Sole Source Audio/Visual Services at the Washington Hilton
Closed Special Notice Posted
- Solicitation number
- M0026426Q0173
- Agency
-
Marine Corps
Department of the Navy, Department of Defense
- Responses due
- Set-aside
- No set-aside
Opportunity facts
- NAICS code
- 561920 Convention and Trade Show Organizers
- PSC
- R499 Support- Professional: Other
- Place of performance
- Washington, District of Columbia, United States
Notice details come from SAM.gov. Updated .
About this opportunity
The United States Marine Corps issued a Notice of Intent to award a sole-source, firm fixed price contract for audio and visual services at the Washington Hilton for the Marine Corps Ball on November 21, 2026, with responses due by October 15, 2026, 4:00 PM. The government intends to award to Encore Group USA LLC (5100 River Road, Suite 3000, Schiller Park, Illinois 60176-1058), which the Washington Hilton has designated as its exclusive in-house audiovisual and production provider. The Hilton's exclusive licensing agreement restricts all in-house infrastructure—cabling, rigging points, power sources, and projection systems—to Encore; external vendors are prohibited from accessing or operating these systems due to the hotel's liability, safety, and operational policies. Market research confirmed no other vendors can perform at the venue without subcontracting through Encore at increased cost and logistical complexity. Vendors interested in qualifying to provide equivalent services under future contracts may respond via email to Marine Corps System Command's point of contact, indicating their capability to deliver required services at the specified location. The government will conduct venue assessments and market research for future events to identify competitive providers where venue restrictions do not apply. The contract will use FAR Part 12 and Part 13 procedures and is classified as convention and trade show organization services (NAICS 561920).
Notice text
This is a Notice of Intent to Award a Sole Source Firm Fixed Price (FFP) contract using FAR Part 12 and FAR Part 13 procedures. Service needed: Audio and visual services at the Washington Hilton for the Marine Corps Ball. See Document "D6 - JnA Redacted" for detail.
The government intends to award on a Sole Source basis to: Encore Group USA LLC, 5100 River RD STE 3000, Schiller Park, Illinois, 60176-1058. The circumstances of the contract action deem only one source reasonably available.
The reason for this Sole Source Award Intent is that Encore Group USA LLC is determined the only entity licensed to provide the particular services requisite for the Marine Corps Ball at the particular Hilton venue.
Interested vendors: Vendors interested in obtaining the same capability may respond via email to receive Marine Corps System Command's point of contact. In your response, please indicate whether you can provide the required services at the specified location. Responses by no later than 15 October, 2026, 4:00 PM.
Files
| File | Type | Posted |
|---|---|---|
| D6 - Sole Source JnA Redacted.pdf |
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